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Get started using the SAP Vendor Management app

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The SAP Vendor Management app is part of the SAP Procurement solution for Microsoft Power Platform. It allows you to do several functions in SAP quicker and easier than using SAP GUI. You can view, update, and create a vendor.

View vendor information

You can load existing vendor information three different ways:

  • Select a recent vendor from a dropdown list.
  • Search for a vendor.
  • Enter a known vendor ID.

Image of Microsoft's SAP Procurement vendor app for Power Platform.

Select a vendor invoice

You can select a recently viewed vendor from the Recently Searched Vendors list. Choose a vendor from the list to load that vendor's record onto your screen.

Search for a vendor

You can search for a vendor using known search criteria.

  1. Select the Search Vendor button to open the vendor search screen.
  2. Enter your search criteria into one or more of the following fields:
    • Vendor name
    • Street
    • City
    • Country
    • State/Province
    • Postal Code Search for a vendor screen.
  3. Select Search to see your results.
  4. Select the vendor you want to view from the list of results.

Enter a vendor ID

You can enter a known vendor ID into the Enter Vendor ID field and select Search to retrieve the vendor record from SAP and display the information on your screen.

Update vendor information

Once an existing vendor record is loaded to the app, making changes is straightforward. Select the Edit Vendor button to make updates.

Create a vendor

Creating a vendor is straightforward. Select New Vendor to start a new vendor record.

Enter the vendor details

Provide the vendor name, account group, and address on the first page and select Next.

Add purchasing organizations

For each vendor purchasing organization, enter in the required information and select Add Purchasing Organization. Select Next when all purchasing organizations have been added.

Add company codes

For each vendor company code, enter in the required information and select Add Company Code. Select Next when all company codes have been added.

Add phone numbers

For each vendor phone number, enter in the required information and select Add Phone Number. Select Next when all phone numbers have been added.

Add email addresses

For each vendor email address, enter in the required information and select Add Email Address. Select Review & Submit when all email addresses have been added.

Submit

Review the information you entered and select Submit to create the new vendor.

Field mappings

The tables provide vendor screen to function module field mappings.

RFC_READ_TABLE mapping

Area Table Field Description
Header LFA1 LIFNR Vendor
Header LFA1 LAND1 Country
Header LFA1 NAME1 Vendor name
Header LFA1 ORTO1 City
Header LFA1 PSTLZ Postal code
Header LFA1 STRAS Street
Header LFA1 REGIO State
Header LFA1 KTOKK Account group
Company LFB1 AKONT General ledger account
Company LFB1 BUKRS Company code
Company LFB1 ZTERM Payment terms
Company LFB1 ZWELS Payment method
Purchasing Organization LFM1 EKGRP Purchasing group
Purchasing Organization LFM1 EKORG Purchasing organization
Purchasing Organization LFM1 WAERS Currency
Purchasing Organization LFM1 ZTERM Payment terms

BAPI_ADDRESSORG_GETDETAIL mapping

Structure Field Label
BAPIADSMTP E_MAIL Email
BAPIADSMTP STD_NO Default
BAPIADSMTP CONSNUMBER ID
BAPIADTEL COUNTRY Country
BAPIADTEL TELEPHONE Phone
BAPIADTEL EXTENSION Extension
BAPIADTEL STD_NO Default
BAPIADTEL CONSNUMBER ID

IDOC_INBOUND_SYNCHRONOUS mapping

Segment Field Label Comment
E1LFA1M LIFNR Vendor Blank during Create
E1LFA1M KTOKK AccountGroup
E1LFA1M LAND1 Country
E1LFA1M NAME1 VendorName
E1LFA1M ORTO1 City
E1LFA1M PSTLZ PostalCode
E1LFA1M REGIO State
E1LFA1M STRAS Street
E1LFB1M MSGFN CrudType
E1LFB1M BUKRS CompanyCode
E1LFB1M LOEVM CrudType X for Delete
E1LFB1M AKONT GLAccount
E1LFB1M ZWELS PaymentMethods
E1LFB1M ZTERM PaymentTerms
E1LFM1M MSGFN CrudType
E1LFM1M EKORG PurchasingOrganization
E1LFM1M LOEVM CrudType X for Delete
E1LFM1M WAERS Currency
E1LFM1M ZTERM PaymentTerms
E1LFM1M EKGRP PurchasingGroup

BAPI_ADDRESSORG_CHANGE mapping

Structure Field Label
BAPIADSMTP E_MAIL Email
BAPIADSMTP STD_NO Default
BAPIADSMTP CONSNUMBER ID
BAPIADTEL COUNTRY Country
BAPIADTEL TELEPHONE Phone
BAPIADTEL EXTENSION Extension
BAPIADTEL STD_NO Default
BAPIADTEL CONSNUMBER ID

See also