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Get started using the SAP Requisition Management app

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The SAP Requisition Management app is part of the SAP Procurement solution for Microsoft Power Platform. It allows you to do several functions in SAP quicker and easier than using SAP GUI. You can search, view, and update an existing requisition, create a new requisition, and convert a requisition to a purchase order.

View requisition data

You have three options for viewing a requisition:

  • Enter a known requisition number.
  • Select a recent requisition that you have interacted with.
  • Search for a requisition based on vendor and date range.

Image of Microsoft's SAP Procurement requisition app for Power Platform.

Enter a requisition number

If you know the requisition number of the document you want to view, you can type it in the Search Purchase Requisitions field and select Search.

Select a recent requisition

You can select a recently viewed requisition from the Recently Searched Requisitions list. Select a requisition from the list to load onto your screen.

Search for requisition

If you haven't interacted with the requisition, and you don't know the exact number, you can search for a requisition.

  1. Select Search Purchase Requisitions to open the Requisition search screen. On the screen, you can search by any individual field or a combination of Requisition Number, Vendor, and Date Range.

    Image shows requisition search screen.

  2. Enter your selection criteria in the fields.

  3. Select Search and your results will be displayed.

  4. Select the requisition you would like to display on the requisition overview screen.

Create a requisition

You can create a new requisition:

  1. Select New Purchase Requisition.

  2. Enter a vendor number and select Search to see the vendor name.

  3. Select the appropriate Purchasing Organization from the dropdown list.

  4. Select the appropriate Purchasing Group from the dropdown list.

  5. Select the appropriate Location from the dropdown list.

  6. Select the appropriate Currency from the dropdown list.

  7. Select Next.

Add line items to a requisition

  1. Select the appropriate Location from the dropdown list.

  2. If you know your material number, enter it and select Search to find it, or you can find it by selecting Go to advanced search. Once a material is selected, the Description and Unit fields will be pre-populated.

  3. Enter the quantity and the unit price.

  4. View the total automatically calculated based on the quantity multiplied by the unit price.

  5. Select Add Line Item to add this line item to the requisition.

  6. Repeat the steps above until all line items have been added.

Submit the requisition

  1. After all line items have been added, select *Next.

  2. On the Review Purchase Requisition page, review to make sure the information is correct, then select Submit.

Additional functionalities

You can edit, sort, and filter requisition data.

Edit a requisition

When you load an existing requisition, you have the ability to edit it. You can also convert it to a purchase order.

Select Edit Requisition to edit a requisition which enables you to change values, add more line items, or delete unwanted line items. You can also copy an existing line by selecting it and then selecting Copy.

Sort requisition column headings

You can sort column headings by ascending or descending order. To sort, select Column Heading. An arrow appears to show you the sort order.

Note

The sort is done as a character string, so numbers may not be in numeric order.

Field mappings

The table provides requisition screen to function module field mappings.

BAPI_PR_CREATE Mapping

Area Display Name Parameter Field Default
Header Vendor PRITEM DES_VENDOR
Header Vendor Name PRITEM Not Sent
Header Purchasing Organization PRITEM PURCH_ORG
Header Purchasing Group PRITEM PUR_GROUP
Line Item PRITEM PREQ_ITEM
Line Location PRITEM PLANT
Line Material PRITEM MATERIAL
Line Description PRITEM SHORT_TEXT
Line Quantity PRITEM QUANTITY
Line Unit PRITEM UNIT
Line Unit Price PRITEM PREQ_PRICE
Line (Default) REL_DATE PRITEM REL_DATE utcNow() Date
Header (Default) Document Type PRITEM PR_TYPE NB

BAPI_PR_CHANGE Mapping

Area Display Name Parameter Field Default
Header Vendor PRITEM DES_VENDOR
Header Vendor Name PRITEM Not sent
Header Purchasing Organization PRITEM PURCH_ORG
Header Purchasing Group PRITEM PUR_GROUP
Line Item PRITEM PREQ_ITEM
Line Location PRITEM PLANT
Line Material PRITEM MATERIAL
Line Description PRITEM SHORT_TEXT
Line Quantity PRITEM QUANTITY
Line Unit PRITEM UNIT
Line Unit Price PRITEM PREQ_PRICE
Line DELETE_IND PRITEM DELETE_IND CRUD = D (if row is deleted)
Line (Default) REL_DATE PRITEM REL_DATE utcNow() Date
Header (Default) Document Type PRHEADER PR_TYPE NB

See also