Contains information about each fixed asset, such as description, serial number, fixed asset class, and location. Each fixed asset must also have a number for identification purposes. When you enter the number in the various No. fields elsewhere in the system (on a purchase invoice, for example), the program will automatically use the information associated with the number.
An asset can be made up of several assets. After setting up cards for all of the fixed assets, you can link the main asset and it's components together.
You must link one or more depreciation book(s) to each fixed asset. The depreciation books allow you to define the depreciation methods and related conditions to be used when calculating depreciation.
You can also integrate fixed asset posting with the general ledger through the use of depreciation books.
If you integrate posting related to fixed assets, for example, purchases, depreciation and disposal of fixed assets, with the general ledger, then you must set up links to the necessary accounts in the general ledger. This is done through FA posting groups.
After you have set up the posting groups, you can enter them in the depreciation books that are linked to the fixed asset cards; in order to tell the program how to post acquisitions, appreciation, write-downs, depreciation and disposal of fixed assets in the general ledger.
If fixed assets are not integrated with the general ledger, posting of acquisition cost, depreciation and so on will be contained only within the fixed assets application area.
The program can display fixed assets in two different windows:
The Fixed Asset Card window has a card for each fixed asset that contains all the fields that have been selected. You can therefore see many fields for each fixed asset.
TheFixed Asset List window displays all the fixed assets, with a line for each. Therefore, fewer fields are displayed for each fixed asset.