Encumbrance and ledger reconciliation report (LedgerEncumbranceReconciliation)
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
The Encumbrance and ledger reconciliation report identifies imbalances between budget reservations for encumbrances and pre-encumbrances, and the corresponding budget register entries that are tracked in the general ledger. You can create separate detail and summary versions of the report, and select encumbrances, pre-encumbrances, or both for the same report.
Detail reports display individual purchase orders, purchase requisitions, and budget register entries for the financial dimension that you select. You can create detail reports that display encumbrance and pre-encumbrance amounts that are in balance and out of balance. You can also create differences-only detail reports that display only encumbrance and pre-encumbrance amounts that are out of balance.
Summary reports display totals for encumbrances and pre-encumbrances for the financial dimension that you select. As with the detail reports, you can include in-balance and out-of-balance amounts, or create differences-only reports that display only amounts that are out of balance.
Prerequisites
Before you run this report, make sure that the following prerequisites have been set up:
Enable budget control – Budget control is not required to create encumbrances, but it is required to create budget register entries for encumbrances. For more information, see Set up budget control.
Enable encumbrance process – The encumbrance process must be enabled before encumbrances for purchase orders can be recorded in the general ledger. For more information, see Encumber purchase orders.
Select encumbrance accounts to include on the report – Open the Main account categories form and select the ENCUMBRANCE main account category. Click Link main accounts, and then select the Linked check box for each main account to use for encumbrances. For more information, see Link main accounts (form).
Note
To include pre-encumbrances on the report, select the PRE-ENCUMBRANCE main account category. Click Link main accounts, and then select the Linked check box for each main account to use for pre-encumbrances.
How to create different versions of this report
You can select different combinations of the check boxes in the Printout field group to create the following versions of this report.
If you select or clear the following check boxes … |
The following report is created … |
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How to filter the data on this report
When you generate this report, the following default parameters are displayed. You can use these parameters to filter the data that will be displayed on the report. For more information, see Filter the data on a report.
Field |
Description |
|---|---|
Fiscal year |
To run the report for a specific fiscal year, select Fiscal year, and then select the fiscal year. |
Date range |
To run the report for a date range, select Date range, and then select a date range in the From date and To date fields. |
From date |
If you selected Date range, select the starting date for encumbered and pre-encumbered amounts to include on the report. |
To date |
If you selected Date range, select the ending date for encumbered and pre-encumbered amounts to include on the report. |
Dimension |
Select a financial dimension for the report. You can select from the financial dimensions that were defined in the Financial dimensions form. For more information, see Financial dimensions (form). |
Include details |
Select this check box to include detailed information for encumbered and pre-encumbered amounts. Totals are displayed by document number and the financial dimension that you select. |
Differences only |
Select this check box to show differences only when the budget reservations for encumbrances and pre-encumbrances do not balance with the corresponding encumbrance and pre-encumbrance accounts in the general ledger. |
Include encumbrance balances |
Select this check box to include encumbrances on the report. |
Include pre-encumbrance balances |
Select this check box to include pre-encumbrances on the report. |
How to work with reports
The following topics explain how to print a report and how to filter and sort the data on a report.
Details of this report
The following table explains where to find the report in the Application Object Tree (AOT) and how to navigate to the report in the Microsoft Dynamics AX client.
Detail |
Description |
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Name of report in the AOT |
LedgerEncumbranceReconciliation |
Location of report in the AOT |
SSRS Reports\Reports\LedgerEncumbranceReconciliation |
Menu item of the report |
LedgerEncumbranceReconciliation |
Navigation to the report |
Click General ledger > Reports > Reconciliation > Vendor > Encumbrance. |
Where the data in this report comes from
The data on this report comes from the following sources:
- LedgerEncumbranceReconciliationTmp table
Note
To determine where the data in the temp tables comes from, view the cross-references for the LedgerEncumbranceReconciliationDP.processReport class.
If you are a developer, you can learn more about where the data on a report comes from by using the following procedure.
Open the AOT.
Locate the report in the SSRS Reports\Reports node.
Right-click the report and click Add-Ins > Cross-reference > Using (instant view).