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How to: Add, Change, or Delete Default Values for a Report Parameter (Report Builder 3.0 and SSRS)

After you create a report parameter, you can provide a list of default values. If all parameters have a valid default value, the report runs automatically when you first view or preview it.

Report parameters can represent one value or multiple values. For single values, you can provide a literal or expression. For multiple values, you can provide a static list or a list from a report dataset.

Note

You can create and modify report definitions (.rdl) in Report Builder 3.0 and in Report Designer in Business Intelligence Development Studio. Each authoring environment provides different ways to create, open, and save reports and related items. For more information, see Designing Reports in Report Designer and Report Builder 3.0 (SSRS) on the Web at microsoft.com.

After you publish a report, you can change the default values property for a parameter. You can provide multiple sets of default parameter values by creating linked reports. For more information, see "Setting Parameter Properties for a Published Report" in the Reporting Services documentation in SQL Server Books Online.

To add or change the default values for a report parameter

  1. In the Report Data pane, expand the Parameters node. Right-click the parameter and click Edit. The Report Parameter Properties dialog box opens.

  2. Click Default Values.

  3. Select a default option:

    • To manually provide a value or list of values, click Specify values. Click Add and then enter the value in the Value text box.

      For multivalue parameters, repeat this step for as many values as you want to provide. The order of items you see in this list determines the order that the user sees them in the drop-down list. To change the order of an item in the list, click the Value text box to select the item, and then use the up and down arrow buttons to move the item higher or lower in the list.

    • To provide the name of an existing dataset that retrieves the values, click Get values from a query. In Dataset, choose the name of the dataset.

      In Value field, choose the name of the field that provides parameter values.

  4. Click OK.

To remove the default values for a report parameter

  1. In the Report Data pane, expand the Parameters node. Right-click the parameter and click Edit. The Report Parameter Properties dialog box opens.

    Note

    If the Report Data pane is not visible, click View and then click Report Data.

  2. Click Default Values.

  3. In Select from one of the following options, click No default value.

  4. Click OK.