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Keyboard shortcuts

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This article provides an overview of some of the shortcut key combinations that you can use when you're working with Business Central.

For an overview of the most popular keyboard shortcuts, see Keyboard shortcuts (PC only).

Tip

For a graphical view of the most used shortcuts, choose the following image and download the PDF file.
Icon for the PDF file.

Overview

Keyboard shortcuts aid accessibility and can make it easier and more efficient to navigate to different areas and elements on a page. Most web browsers support these shortcuts; however, the behavior might vary slightly.

Note

The keyboard shortcuts described here refer to the U.S. keyboard layout. The layout of the keys on other keyboards can not correspond exactly to the keys on a U.S. keyboard.

Most of the shortcuts are the same whether the operating system is Windows or macOS. However, some shortcuts differ for macOS. These shortcuts are indicated with brackets in the following sections.

Note

Business Central only supports a single character set for data. Therefore, some characters may not be supported in your environment, and you may experience problems when retrieving data that was entered using a different character set. This may also apply to keyboard shortcuts. For instance, your environment may support only English and Russian characters. In this case, if you enter data in a different language, it may not be stored correctly. You should contact your system administrator to make sure you understand which languages are supported by your Business Central.

Note

In addition to the global keyboard shortcuts described in this article, a number of business-specific shortcuts are available. For example, in the generic version of Business Central, F9 posts a document and Ctrl+F7 shows the ledger entries for a record when you open the record in a card. This article includes some of the more common business-specific shortcuts, which are shown in italics. Be aware that the actual shortcuts may be different in your solution. In the user interface, the keyboard shortcut is shown in the tooltip for the action in question.

General keyboard shortcuts

The following table describes keyboard shortcuts for navigating and accessing different elements of a page. Elements include things like actions, drop-down lists, lookups, and more. For details about keyboard shortcuts for navigating records once you're inside a list, see the next section.

Select these keys
(in macOS)		 To do this
Alt Show access keys for selecting actions in the action bar and navigation menu on the page. Learn more in Access keys.
Alt+Down Arrow Open a drop-down list or look up a value for a field.
Ctrl+Option+Down Arrow Open a related record's card or list page filtered to the value in the lookup or assist edit field.
Alt+Up Arrow Show tooltip for a field or a column header of a table. If the field has validation errors, select Alt+Up Arrow to show the validation error. Select Esc or Alt+Up Arrow to close the tooltip.
F2 Toggle between selecting the entire field value or placing the cursor at the end of the field value.
Alt+F2 Show and hide the FactBox pane.
Alt+Shift+F2 Shift between Details and Attachments in the FactBox pane.
Alt+O Add a new note for the selected record, even if the FactBox pane isn't open.
Alt+Q

(Ctrl+Option+Q)		 Open the Tell Me window. Learn more in Finding pages and information with Tell Me.
Ctrl+Alt+Q

(Ctrl+Option+Cmd+Q)		 Open the Find Entries page to find documents and entries related to each other based on common information, like document number or posting date. Learn more in Finding related entries for posted documents
Alt+N Open a page to create a new record. (Similar to choosing the New and + actions.)
Alt+Shift+N Close a newly created page and open a new one to create a new record. Similarly, Alt+F9 posts a document and creates a new one.
Alt+T Open the My Settings page.
Alt+Right Arrow Look up additional information or underlying values for a field that contains the AssistEdit. button. Used when the usual drop-down button (Alt+Down Arrow) in the same field is used for another purpose.
Ctrl+Alt+Shift+C Display information in the company badge. As of the Business Central 2022 release wave 2 (version 21), this shortcut is no longer supported and replaced by Ctrl+O.
Ctrl+Alt+F1 Open and close the page inspection pane. The page inspection pane shows information about the page, like its source table, fields, filters, extensions, and more.

Learn more in Inspecting pages.
Ctrl+C Copy the value of field. If the field is in focus, and the text isn't selected in the field, then the entire value is copied. If you select any text in the field, then the selected text is copied.
Ctrl+F1 Open the help pane or a Business Central help article on Microsoft Learn, depending on your Business Central version.
Ctrl+F12 Switch between wide and narrow layout view.
Ctrl+F5 Reload the Business Central application. (Similar to selecting refresh/reload in the browser.)
Ctrl+select Navigate during personalizing or customizing when the action is highlighted with an arrowhead. Learn more in Personalize your workspace.
Ctrl+Shift+F1 Open the Help & Support page. Learn more in Resources for help and support.
F5 Refresh the data on the current page.

Use this key to ensure that the data on the page is updated with any changes made by others while you're working.
Ctrl+O Open the Available Companies pane for switching to another company or environment. Learn more in Switching to another company or environment.
Enter Enable or access the element or control that is in focus.
Esc Close the current page or drop-down list.
Tab Move focus to the next control or element on a page, such as actions, buttons, fields, or list headings.
Shift+Tab Move focus to the previous control or element on a page, such as actions, buttons, fields, or list headings.
Y and N Activate the Yes and No buttons in dialog boxes. Actual keys vary based on your current language specified in My Settings. For example, select J to activate the Ja button when using German language.

Keyboard shortcuts in lists

The following table describes the keyboard shortcuts that you can use on a list page. The shortcut action is slightly different depending on whether the page is shown in the list view or tile view.

General

Select these keys
(in macOS)		 To do this in a list view To do this in a tile view
Alt+F7 Sort the selected column in ascending or descending order. Not applicable.
Alt+N Insert a new line in an editable list, such as the G/L Budgets page. Same.
Shift+F9 Post and print a document. Same.
Shift+F10 Open a menu of options that are available for the selected row. Same.
Alt+D Open the dimension set entries. Same.
Ctrl+F7 Open ledger entries, logs entries, cost entries, and so on.
Ctrl+F9 Release document. Same.
F7 Open statistics. Same.
F9 Post, issue, register, or reverse document. Same.
Shift+Ctrl+F Send suggested lines on the Cash Flow Worksheet page. Not applicable.
Shift+Ctrl+I View serial and lot numbers assigned to the line item on the document or journal. Not applicable.

Grids containing rows and columns exist on many page types in Business Central, such as list pages and Lines parts on documents. Moving from one cell to another across a grid is fully keyboard-enabled.

Select these keys
(in macOS)		 To do this in a list view To do this in a tile view
Ctrl+Home

(Fn+Ctrl+Left Arrow)		 Select the first row in the list; focus remains in the same column. Move to the first tile in the first row.
Ctrl+End

(Fn+Ctrl+Right Arrow)		 Select the last row in the list; focus remains in the same column. Move to the last tile in the last row.
Home

(Fn+Left Arrow)		 Move to the first field in the row. Move to the first tile in the row.
End

(Fn+Right Arrow)		 Move to the last field in the row. Move to the last tile in the row.
Enter Open the record that is associated with the field.

Only relevant if a card page is associated with the record.		 Opens the record.

Only relevant if a card page is associated with the record.
Ctrl+Enter Move focus to the next element outside the list. Move focus to the next element outside the list.
Page Up

(Fn+Up Arrow)		 Scroll to display the set rows above the current rows in view. Scrolls to display the set of tiles above the current tiles in view.
Page Down

(Fn+Down Arrow)		 Scroll to display the set rows below the current rows in view. Scroll to display the set of tiles below the current tiles in view.
Down Arrow Move in the same column to the field in the row below. Move in the same column to the tile in the row below.
Up Arrow Move in the same column to the field in the row above. Move in the same column to the tile in the row above.
Right Arrow In a view-only list, move in the same row to the next field to the right.

In an editable list, move to the right within the current field.		 Move in the same row to the next tile to the right.
Left Arrow In a view-only list, move in the same row to the previous field to the left.

In an editable list, move to the left within the current field.		 Move in the same row to the previous tile to the left.
Tab In editable list, move in the same row to the next field to the right. Not applicable.
Shift+Tab In editable list, move in the same row to the previous field to the left. Not applicable.

Select, Copy, and Paste

Select these keys
(in macOS)		 To do this in a list view To do this in a tile view
Ctrl+select

(Cmd+select)		 Extend the selection of rows to include the row that you select. Not applicable.
Shift+select Extend the selection of rows to include the row that you select and all the rows in between.

You can use this after using Ctrl+Up Arrow or Ctrl+ Down Arrow to expand your selection.		 Not applicable.
Ctrl+Up Arrow

(Ctrl+Cmd+Up Arrow)		 Move focus to the row above and keep the current row selected. Not applicable.
Ctrl+Down Arrow

(Ctrl+Cmd+Down Arrow)		 Move focus to the row below and keep the current row selected. Not applicable.
Ctrl+Space Bar

(Ctrl+Cmd+Space)		 Extend the selection of rows to include the focused row.

You can use this after using Ctrl+Up Arrow or Ctrl+Down Arrow to expand your selection.		 Not applicable.
Ctrl+A Select all rows. Not applicable.
Ctrl+C

(Cmd+C)		 Copy the selected rows to the Clipboard. Yes, but only for a single selected tile.
Ctrl+V

(Cmd+V)		 Paste the selected rows from the Clipboard into the current page or external document, like Microsoft Excel or Outlook email. You can only do this in editable lists. Not applicable.
Shift+Up Arrow Extend the selection of rows to include the row above. Not applicable.
Shift+Down Arrow Extend the selection of rows to include the row below. Not applicable.
Shift+Page Up

(Shift+Fn+Up Arrow)		 Extend the selection of rows to include all visible rows above the current selection of rows. Not applicable.
Shift+Page Down

(Shift+Fn+Down Arrow)		 Extend the selection of rows to include all visible rows below the current selection of rows. Not applicable.
F8 Copy the field in the same column of the row above, and paste it into the current row. You can only do this in editable lists. Using this shortcut followed by a Tab lets you quickly fill out fields in line items that you want to have the same value as the row above. Not applicable.

Search and filter lists

Select these keys
(in macOS)		 To do this
F3 Toggles the search box.
  • Activate the search box, so you can start typing your search text.
  • If the search box is already activated, F3 returns to the list without clearing the search text.
    Shift+F3 Open and close the filter pane.
    • If the filter pane isn't open, Shift+F3 opens it and focuses on the + Filter action under Filter list by. You can then just hit Enter to start adding a field filter.
    • If the filter pane is already open, Shift+F3 closes it, but doesn't clear any filters that you added.
    Ctrl+Shift+F3 Open and close the filter pane.
    • If the filter pane isn't open, Ctrl+Shift+F3 opens it and focuses on the + Filter action under Filter total by. You can then just hit Enter to start adding a totals filter.
    • If the filter pane is already open, Ctrl+Shift+F3 closes it, but doesn't clear any filters that you added.
    Alt+F3 Toggle filtering to the selected value.
    • Applies a column filter on the selected field value in the list. This does the same as choosing Filter to this value from a column heading. It opens the filter pane, sets filter to the selected value, while focus remains on cell in the list.
    • If the column is already filtered, Alt+F3 clears the filter on that column.
    Shift+Alt+F3 Open the filter pane and add a filter on the selected column in the list. Focus is on the new filter field, which lets you start typing the filter criteria right away.

    This does the same as selecting Filter from the column heading.

    If there's already a filter on the field, a new filter is added.
    Ctrl+Shift+Alt+F3 Reset filters. This does the same as choosing Reset filters in the filter pane, and it applies to field and totals filters.

    Filters return to the default filters for the current view. If the current view is All, then this is the same as returning to an unfiltered view with all records.
    Ctrl+Enter Change focus from the filter pane back to the list.

    Keyboard shortcuts in cards and documents

    The following shortcuts are available on card pages, such as Customer Card, and document pages, such as Sales Order, to display and modify records.

    Select these keys
    (in macOS)    		 To do this
    Alt+D Open the dimension set entries.
    Alt+F6 Toggle collapse/expand for the current FastTab or part (subpage).
    Alt+F9 Create new document and post it.
    Alt+G Open the Find Entries page for finding entries related to the posted document. Works on lists also.
    Alt+N Open a page to create a new record; the same way as choosing the New action.
    Alt+Shift+N Close a page and open a new one to create a new record; the same way as selecting the OK & New action.
    Alt+Shift+W Open the current card or document in a new window. Learn more in Multitasking across multiple pages.
    Ctrl+Enter Save and close the page.
    Ctrl+Down Arrow Open the next record for an entity.
    Ctrl+Up Arrow Open the previous record for an entity.
    Ctrl+Insert Insert a new line in documents.
    Ctrl+Delete Delete the line, in documents, journals, and worksheets.
    Ctrl+F7 Open ledger entries, logs entries, cost entries, and so on.
    Ctrl+F9 Release document.
    Ctrl+Shift+F12 Maximize the line items part on a document page. Select the keys again to return to the normal display. Learn more in Focusing on Line Items.
    F6 Move to the next FastTab or part (subpage).
    F7 Open statistics.
    F9 Post, issue, register, or reverse document.
    Shift+Ctrl+F9 Post, print, and put away warehouse receipt.
    Shift+F6 Move to previous FastTab or part (subpage).
    Shift+F9 Post and print a document.
    Shift+F11 Apply entries, get source documents, or get warehouse documents.

    Quick entry shortcuts for fields

    The following shortcuts pertain to the Quick Entry feature on cards, documents, and list pages. On lists, the shortcuts can't be used when the list is in the tile view. For more information about Quick Entry, see Accelerating data entry using Quick Entry.

    Select these keys
    (in macOS)    		 To do this Remarks
    Enter Confirm the value in the current field and go to the next Quick Entry field.
    Shift+Enter Confirm the value in the current field and go to the previous Quick Entry field.
    Ctrl+Shift+Enter Confirm the value in the current column and go to next Quick Entry field outside the list.

    This shortcut applies to embedded lists on a page, such as line items on a sales order. It enables you to quickly get out of the list and continue entering data in other fields on the page.

    Keyboard shortcuts in the calendar (date picker)

    When setting a date field, you can either enter the date manually or open a calendar (date picker) that lets you select the date you want. The following table describes the keyboard shortcuts for the calendar.

    Select these keys
    (in macOS)    		 To do this
    Ctrl+Home Open the calendar if closed. Note: This doesn't work if the date field is in a grid, where Ctrl+Home jumps to the first row.
    Ctrl+Home

    (Cmd+Home)    		 Move to the current month, current day.
    Left Arrow

    (Left Arrow)    		 Move to the previous day.
    Right Arrow

    (Right Arrow)    		 Move to the next day.
    Up Arrow

    (Up Arrow)    		 Move to the previous week, same day of the week.
    Down Arrow

    (Down Arrow)    		 Move to the next week, same day of the week.
    Enter Select the focused date.
    Ctrl+End

    (Cmd+End)    		 Close the calendar and delete the current date.
    Esc Close the calendar without a selection, keep the current date.
    Page Down Move to the next month.
    Page Up Move to the previous month.

    Keyboard shortcuts in date fields

    Select these keys
    (in macOS)    		 To do this
    t Enter the current date. "T" stands for "today".
    w Enter the work date. Learn more in Work Date

    Keyboard shortcuts in the report preview

    Select these keys
    (in macOS)    		 To do this
    Down Arrow Scroll down the page.
    Up Arrow Scroll up the page.
    Ctrl+0 (zero)

    (Cmd+0)    		 Fits the entire page on the page.
    Ctrl+Home

    (Cmd+Home)    		 Go to the first page of the report.
    Ctrl+End

    (Cmd+End)    		 Go to the last page of the report.
    Left Arrow Scroll to the left when the page is zoomed in so that it isn't entirely in view.
    Right Arrow Scroll to the right when the page is zoomed in so that it isn't entirely in view.
    Page Down

    (Fn+Down Arrow)    		 Go to the next page of the report.
    Page Up

    (Fn+Up Arrow)    		 Go to the previous page of the report.

    Keyboard shortcuts for zooming in and out

    Select these keys To do this
    Ctrl++ Zoom in on the current page.
    Ctrl+- Zoom out on the current page.
    Ctrl+0 Zoom in or out to 100% on the current page.

    Keyboard shortcuts for role explorer

    Role explorer gives you an overview and quick access to all the business features that are available for your role. Learn more in Finding pages with the Role Explorer.

    Select these keys
    (in macOS)    		 To do this
    Shift+F12 Open the role explorer.
    F3 Open the Find box in role explorer for finding features based on a given search word or term.
    Shift F3 or Ctrl+Down Arrow Moves focus to the next found feature in role explorer. F3 will move focus to the Find box after the last found feature.
    Shift F3 or Ctrl+Up Arrow Move focus to the previous found feature in role explorer.
    Ctrl+Shift Expand or collapse all subnodes, in addition to top-level nodes, when you choose the Expand or Collapse action.

    Numeric keypad shortcuts

    The following table describes the shortcuts on a numeric keypad.

    Select these keys
    (in macOS)    		 To do this
    Alt+Decimal Separator Switch the output of the decimal separator key to either a period (.) or the character determined by the Region setting of the My Settings page. Learn more in Setting the decimal separator used by numeric keyboards.

    Access keys for action bar and navigation menu

    Access keys are keyboard shortcuts that allow you to select specific actions on the action bar and menu for easier navigation, similar to access keys in Excel and Word. Access keys are only available in the Business Central web client when the display language is set to one of the supported languages.

    To use access keys on a page, first select the Alt key to display key tips, which are letters in small boxes next to the actions in the action bar and navigation menu.

    Image that shows access keys on the customer list page.

    To select an action, select the key combination displayed in the key tip, for example H or J+F.

    • If the action opens to a submenu of other actions, the keys tips for the submenu are shown, allowing you to continue using access keys if you like.
    • If the action opens a different page, then key tips are turned off. To show them again, select Alt key.

    Supported languages

    Access keys are only available when the Language option in the My Settings page is set to one of the following languages:

    • English
    • Danish
    • Dutch
    • Italian
    • French
    • German
    • Spanish
    • Portuguese
    • Swedish
    • Finnish
    • Norwegian
    • Polish
    • Czech
    • Icelandic

    Learn more about changing the display language in Change basic settings.

    See also

    Keyboard quick reference - PC Only
    Assistive features
    Getting ready for doing business
    Work with Business Central
    Frequently Asked Questions
    Find entries

    Find free e-learning modules for Business Central here