Section 7: Data democratization

Enabling users to find and access the data they need in a complaint manner is the essence of data democratization, and ensures people can find the data they need to build business value. Providing a clean and easy experience to discover data is the purpose of Microsoft Purview Unified Catalog, all while empowering stewards to update and manage the data made available in the catalog at scale. In this section, we walk through how users can find and request access to data and ensure that the appropriate approvers are able to track and provide inputs on those access requests.

Prerequisites

• Completed sections 1-4 at minimum:
  • Section 1 - Set up a governance domain
  • Section 2 - Set up your data estate
  • Section 3 - Publish your data products
• Unified Catalog reader permission in one governance domain

Discover data products

1. In Unified Catalog, select Discovery, then select Data products.
2. On the Data products page, use the search bar to search for vaccination rates by age.
3. Here you see the data products you published in section 2. This shows how users will only be exposed to the data intended for them to discover and prevents users from having to navigate a highly technical data estate.
4. Select the Covid-19 Vaccination and Case Trending by Age data product
   1. Here, consumers can see the metadata you provided and any of the other properties that were configured during setup. The data quality score is here as well so consumers know the quality before they even get access to the data.
   2. Select the asset and the consumer can see all of the columns at are available in the data asset.
   3. Select the Outbreak glossary term and the consumer can see the description and other information about the term to gain a deeper understanding of the data.
5. Once the consumer is confident that they want to use that data, they need to get approved access to the data.
   1. Select Request access
   2. Fill in the form detail to submit a request.
   3. User: leave your name
   4. Manager Approval: automatically required and directed to the Microsoft Entra ID manager.
   5. Purpose: select a purpose
   6. Business justification: OKR monitoring
   7. Check the box next to the attestation to say you understand the expectations to use this data.
   8. Select Send.

The access request will now be sent to the listed managed in Microsoft Entra ID. From here, the manager can access the requests by opening the email and selecting a link or coming into Microsoft Purview. Approving and manage access can be done directly in Microsoft Purview.

1. In Unified Catalog, select Catalog management, then select Requests.
2. Select the Personal Health domain.
3. Select the request you submitted.
4. Now the approvers are able to approve or decline by selecting Respond on the request.

Next steps

Now that you've completed this tutorial, you're ready to prepare your data governance plan for your organization. For guidance, see our best practices documentation.