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Accounting reporting in electronic format (Russia)

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Set up accounting reporting

  1. In Microsoft Dynamics Lifecycle Services (LCS), in the Shared asset library, download the latest versions of the Electronic reporting (ER) configurations for accounting reporting.

    For example, to generate accounting reporting in XML format for the year after the 2019 reporting period, download the latest versions of the following configurations:

    • Financial reports model
    • Financial reports model mapping (RU)
    • Accounting reporting format 5.08 (RU)

    For more information, see Download Electronic reporting configurations from Lifecycle Services.

  2. Upload the Data management package settings.

    The data package contains the following items:

    • Financial reports and financial report cells for the balance sheet, the income statement, the equity statement, cash flow, and funds usage.
    • Electronic message settings for generating accounting reporting in electronic format.

    Follow these steps:

    1. In the LCS Shared asset library, select Data package as the asset type.
    2. Download the package, RU Accounting reporting 5.08 (2019).zip.
    3. In Dynamics 365 Finance, in the Data management workspace, select Import.
    4. In the Job details section, enter any name for the job.
    5. In the Data source format field, select Package.
    6. In the Upload data file field, select Upload, and then select the RU Accounting reporting 5.08 (2019).zip file that you downloaded earlier.
    7. After the data entities are uploaded, select Import.

  3. Go to General ledger > Financial reports setup > Financial reports, and validate the financial reports that are imported. (All the data that is imported is presented only in the Russian language.)

    Report Report code Description
    Balance sheet Баланс Бухгалтерский баланс (2019)
    Income statement ПрибУб Отчет о прибылях и убытках (2019)
    Equity statement ОтчетИзмКап Отчет об изменении капитала (2019)
    Cash flow ДвижениеДен Отчет о движении денежных средств (2019)
    Funds usage ЦелИсп Отчет о целевом использовании полученных средств (20169

  4. Set up financial report cell operations for the financial reports that are imported. Set up all required cells. These required cells include cells for totals.

    For more information about how to set up financial reports for Russia, see Financial reporting (Russia).

  5. Go to Tax > Inquiries and reports > Electronic messages > Electronic messages, and validate the electronic message processing that is imported. (Most of the data that is imported is presented in the Russian language.)

    Processing Processing code Description
    Accounting reporting БухОтч 5.08 (2019) Бухгалтерская отчетность (2019)

  6. Set up the organization codes that are used in accounting reporting and any additional information about the company.

    1. Go to Tax > Setup > Electronic messages > Additional fields.

    2. In the left pane, select the field that is named EconomicActivityTypeCode (ОКВЭД). Then, on the Value FastTab, select Add. In the Field value field, enter the code for legal entity's economic activity type.

    3. Select the field that is named OrganizationalFormCode (ОКОПФ). Then, on the Value FastTab, select Add. In the Field value field, enter the code for the legal entity's organizational form.

    4. Select the field that is named OwneshipFormCode (ОКФС). Then, on the Value FastTab, select Add. In Field value, enter the code for the legal entity's ownership form.

    5. Select the field that is named AuditorCompanyName (Наименование аудиторской организации). Then, on the Value FastTab, select Add. In Field value, enter the name of the auditor company in case of mandatory audit of the reporting.

    6. Select that field that is named AuditorStateRegistrationNumber (ОГРН аудиторской организации). Then, on the Value FastTab, select Add. In Field value, enter the state registration number of the auditor company.

    7. Select the field that is named AuditorTaxRegistrationNumber (ИНН аудиторской организации). Then, on the Value FastTab, select Add. In Field value, enter tax registration number of the auditor company.

    8. Go to Tax > Setup > Electronic messages > Electronic message processing.

    9. On the Message additional fields FastTab, enter the following information.

      Field name Default value
      EconomicActivityTypeCode Select the value that you entered in step 2.
      OwneshipFormCode Select the value that you entered in step 3.
      OrganizationalFormCode Select the value that you entered in step 4.
      AuditorCompanyName Select the value that you entered in step 5.
      AuditorStateRegistrationNumber Select the value that you entered in step 6.
      AuditorTaxRegistrationNumber Select the value that you entered in step 7.

  7. Set up the ER format that is run when accounting reporting is generated in electronic format.

    1. Go to Tax > Setup > Electronic messages > Message processing actions.
    2. In the left pane, select the action that is named Generate BUHOTCH 5.08, and then expand the General FastTab.
    3. Validate that in the Format mapping field, the configuraiton name Accounting reporting format 5.08 (RU) is selected. Validate that Show dialog is set to Yes.

    For more information about how to set up electronic messaging functionality, see Electronic messaging.

Generate accounting reporting in electronic format

  1. To generate the accounting reporting file, go to Tax > Inquiries and reports > Electronic messages > Electronic messages.

  2. In the left pane, select the report format to generate. For example, select БухОтч 5.08 (2019).

  3. On the Messages FastTab, select New. Then, in the Run processing dialog box, select OK.

  4. Select the message line that was created. Enter a description, and specify the start date and end date for the report. The end date is treated as the base date for financial reports.

  5. Optional: On the Message additional fields FastTab, enter the following information.

    Field name Description Field value
    CorrectionNumber Номер коррекции Enter the number of the correction for corrective accounting reporting.
    ReportingDate Отчетная дата для коррекции Enter the reporting date for corrective accounting reporting. (The calculation of cells on financial reports considers transactions of the base period and all later transactions, up to the reporting date, that correct the base period.)
    ApprovalDate Дата утверждения отчетности Enter the date when the accounting reporting was approved.

  6. On the Messages FastTab, select Update status. Then, in the Run processing dialog box, select OK.

  7. Validate that the message status is changed to Ready to generate.

  8. On the Messages FastTab, select Generate report.

  9. In the Electronic reporting parameters dialog box, enter the following information.

    Field Description
    Signatory type Specify who signs the accounting reporting. Select either Taxpayer or Representative.
    Signatory first name, Signatory middle name, Signatory last name Enter the full name of the signatory. If you leave these fields blank, the name of the official of the Director type is used as the name of the signatory. (This official is set up at Organization administration > Setup > Contacts > Officials.)
    Representative document If you selected Representative as the signatory type, enter the document that confirms the representative's authority.
    Correction number Enter the number of the correction, if you didn't specify it in step 5.
    Reporting date Enter the reporting date, if you didn't specify it in step 5.
    Approval date Enter the approval date, if you didn't specify it in step 5.

  10. Select OK. When the report is generated, the status of the message is changed to Generated. If an error occurs while the report is generated, the status of the message is changed to Technical error.

  11. On the Action log FastTab, review all user actions for the current message.

  12. To review the report that is generated, select the Attachments button (the paper clip symbol) in the upper-right corner of the page. Then select Open to open the file.

You must also manually upload the generated file to the special third-party software for data preview and data updates, and to transfer the accounting reporting files to the tax authorities through the communication channels.