How to: Set Up and Record Intrastat
All companies in the European Union must report their trade with other EU countries/regions. You must report the movement of goods to the statistics authorities in your country/region every month, and the report must be delivered to the tax authorities. This is referred to as Intrastat Reporting. You use the Intrastat Journal window to complete periodic Intrastat reports.
To set up Intrastat
In the Search box, enter Tariff Numbers, and then choose the related link.
In the Tariff Numbers window, enter the published tariff numbers for all items that you buy and sell. For more information about a specific field, select the field, and then press F1.
In the Search box, enter Transaction Types, and then choose the related link.
In the Transaction Types window, enter the 22 pre-defined Intrastat transaction types and codes.
In the Search box, enter Transport Methods, and then choose the related link.
In the Transport Methods window, enter the seven pre-defined Intrastat transport methods and codes.
You must fill in the above tables and assign Transaction Types and Transport Method values on the Foreign Trade FastTab of each sales and purchase document before you post any sales or purchases in Microsoft Dynamics NAV.
In the Item Card window, on the Foreign Trade FastTab, enter the appropriate Tariff number for this item in the Tariff No. field.
Repeat the steps for all items. Tariff numbers must be assigned to each item.
In order for item entries to contain the necessary information when Microsoft Dynamics NAV imports them to the Intrastat journal line, you must have entered the necessary information.
Additional setup
You can set up Transaction Specifications and Areas to supplement the transaction type information and country/region information. Transaction Specifications and Areas are also assigned to sales and purchase document on the Foreign Trade FastTab.
Entry/Exit Points can be created for the location to which items from abroad are shipped or from which you ship items abroad. Heathrow Airport is an example of an Entry/Exit Point. Entry/Exit Points can be entered on sales and purchase documents on the Foreign Trade FastTab. This information will also be copied from the item entries when you create the Intrastat journal.
To set up Intrastat journals
Before you can use the Intrastat Journal window, you must setup Intrastat journal templates and batches.
To fill in the Intrastat journal
- You can fill in the Intrastat Journal with the relevant item ledger entries using the Get Entries function, or manually. If you have relevant general ledger entries in addition to the item ledger entries, you make these manually. Such manual adjustments could include service charges, freight costs, landed costs, and so on.
The Intrastat Jnl. Line window must be used for Intrastat reporting. All EU businesses must report their trade with other EU countries/regions.
To submit Intrastat
- After you have filled in the Intrastat Journal, you can print the Intrastat - Checklist report to make sure that that all information in the journal is correct, and then print an intrastat report onto a form or create one on a disk to submit to the tax authority in your country/region.
See Also
Tasks
How to: Record VAT
How to: Reorganize Intrastat Journals
How to: Set Up Intrastat Journal Templates and Batches
How to: Fill In Intrastat Journals
How to: Report Intrastat on Forms
How to: Report Intrastat on a Disk