Tips for Avoiding Attachment Problems

Dealing with email attachments is a big contributor to the amount of time spent on email. Here are the tips for you to avoid attachment problems with SkyDrive.

Tip 1: Upload and organize presentations on SkyDrive
Upload your presentations (or any other file) to SkyDrive. You may also want to use folders or subfolders to keep all of your presentations related to a particular topic or customer in one place. That way, it’s easy for you to reference and easy for recipients to find content—with a single a link to your folder.

Tip 2: Share frequently used presentations right from Outlook
If you install the SkyDrive Gadget for Xobni, you can send a link to SkyDrive files right from Outlook. Just click the SkyDrive gadget tab in the Xobni app, find the file you want to share, and click “Email a Link” to pop up an email window with the link.
Unlike other cloud services, SkyDrive integrates with Office Web Apps so your recipients don’t need to have the same version of Office that you do (or any Office software) to be able to view what you send them. Also, you can easily share files in any of your SkyDrive folders without having to copy or move them to a special folder.
Note: The Xobni gadget gives your recipients access to view files only. If you want to let them edit your doc or add files to a folder, visit SkyDrive.com to get a link to view and edit.

Tip 3: Send once, update often
If you’ll need to make edits to the presentation later, open it from SkyDrive in PowerPoint 2010 and pin the presentation to your Windows 7 taskbar for easy access. Then you can easily update it on your PC and anyone with your link will automatically have access to the updated version.

Tip 4: Share your presentation like an expert
If you’re giving your presentation remotely or on a screen, you can include a unique bit.ly link on the last slide that directs viewers to your presentation on your SkyDrive. Just go to bit.ly, enter the SkyDrive address of your presentation, hit “customize” and enter a unique and descriptive title after the forward slash. Like: bit.ly/skydriveecards.

If you’re giving handouts of your presentation, you can create a QR code to include on the printed version, linking to your presentation on SkyDrive, so meeting attendees can scan the tag/code and access the presentation. To add a QR code to your bit.ly link, just append .qr to the end of the URL like so: bit.ly/skydriveecards.qr. Click the link, and you’ve got your QR code. To make it more advances, you can use Microsoft Tag instead. The difference between QR code and Microsoft Tag is you don't have to keep changing the Tag each time when you change the URL. This mean you just need to print one Tag and reuse it for each event with different URL.

Tip 5: Present from anywhere
When you’re on the road, you can view and edit the presentation from anywhere—even if you’re on a device without Office, using the Office Web Apps on SkyDrive.

To learn more how you can avoid the attachment problems, you can go here and here.