Create a rule to automatically translate a file in a document library

You can create a rule to automatically translate a document when a new file is added or when data in a column changes in a SharePoint document library with Microsoft Syntex.

Note

To use a rule to translate a document, you must have the document translation service enabled.

Translate a document when a new file is added

To create a rule to translate documents automatically when a document is created, follow these steps:

1. From a SharePoint document library, select Automate > Rules > Create a rule.

   

2. On the Create a rule page, select A new file is added.

   

3. Under When a new file is added, complete the rule statement:

   a. Select Choose action, and then select create a translated copy in.

   

   b. Select enter a language, and then enter a language or use the drop-down menu to choose the language or languages into which you want to translate the file.

   

   c. If you want to use a custom glossary file for the translation, select Choose a file or paste a link, and then select the glossary file or add a link to the file. The option to add a glossary is only available when you select one language at a time.

   

4. When your rule statement is complete, select Create. You can see and manage the new rule on the Manage rules page.

Translate a document when data in a column changes

To create a rule to translate documents automatically when data in a column changes, follow these steps:

1. From a SharePoint document library, select Automate > Rules > Create a rule.

   

2. On the Create a rule page, select Data in a column changes.

   

3. Under When data in a column changes, complete the rule statement:

   a. Select Choose a column, and then select the appropriate column for which to translate the file.

   

   b. Select Choose a condition, and then select the appropriate condition under which to translate the file.

   c. Select Choose action, and then select create a translated copy in.

   d. Select enter a language, and then select the language into which you want to translate the file.

   

4. When your rule statement is complete, select Create. You can see and manage the new rule on the Manage rules page.