Pin Microsoft 365 Copilot Chat to the navigation bar
As an administrator, you can pin Copilot to the navigation bar of Teams, Outlook, and the Microsoft 365 Copilot app, including microsoft365.com, Microsoft 365 desktop app, and the Microsoft 365 mobile app. When you pin Copilot Chat, it encourages your organization to use Microsoft 365 Copilot Chat.
Admin pinning allows you to set Microsoft 365 Copilot Chat to appear on the navigation bar for the applications listed previously. This setting is only applicable for users who are signed in with a Microsoft Entra account for your tenant.
Before you begin
Global administrators can access this setting in the Microsoft 365 admin center by navigating to Copilot > Settings.
Note
Admin pinning is only applicable to users who are authenticated with a Microsoft Entra account.
Pinning options
By default, Microsoft 365 Copilot Chat isn't pinned to the navigation bar, and users are asked if they want to pin Copilot starting mid-September 2024.
Administrators can change this behavior by selecting an option for pinning Microsoft 365 Copilot Chat to the navigation bar:
- Pin Copilot to the navigation bar (recommended): Microsoft 365 Copilot Chat is automatically pinned for all users. Users aren't prompted.
- Do not pin Copilot to the navigation bar: Microsoft 365 Copilot Chat isn't automatically pinned to the navigation bar. When this option is selected, administrators can determine if users receive automatic prompts to pin using the checkbox.
When you uncheck the 'Allow users to be asked whether they want to pin it' option, Microsoft 365 Copilot Chat no longer appears in the App Launcher.
Global administrators can make changes to Microsoft 365 Copilot Chat pinning settings at any time. Changes take up to 48 hours to go into effect.
Note
Users with a license for Microsoft 365 Copilot have Microsoft 365 Copilot Chat pinned by default. Users without a Copilot license won't see Copilot pinned.
User experience
Users can personalize their navigation bar by choosing to pin or unpin Microsoft 365 Copilot Chat. Users can adjust the pinning settings within their application preferences, and these choices are specific to Teams, Outlook, the Microsoft 365 Copilot web app (microsoft365.com and m365.cloud.microsoft), Microsoft 365 Copilot desktop app, and Microsoft 365 Copilot mobile app.
A message asking to pin Microsoft 365 Copilot Chat can appear if a user:
- Navigates to https://microsoft.com/copilot, https://microsoft365.com, or https://m365.cloud.microsoft/, and selects Settings > Pin Copilot.
- Opens Outlook, Teams, or the Microsoft 365 app on web or desktop.
In the selected pinning scenarios described previously, users see a prompt for pinning Copilot to the navigation bar in Microsoft 365 Copilot (app) on web and mobile:
The Microsoft 365 Copilot Chat pinning notification provides users with three options:
- Ask me later
- Do not Pin
- Pin and Continue
If a user selects Ask me later, the same message is shown to a user up to three more times, with the pinning dialog shown for a maximum of once per user session. On the final message, the 'Don't show again' button replaces the 'Ask me later' button. If the user selects Don't show again, there are no more notifications to pin Copilot.
If a user selects Do not Pin, there are no more notifications to pin Microsoft 365 Copilot Chat.
If a user opens the Microsoft 365 Copilot mobile app, they see two options: Pin and Continue or Decline:
Users with a paid version of Microsoft 365 Copilot won't see any pinning messages. They see a welcome screen when they visit Copilot for the first time.
When Microsoft 365 Copilot Chat is pinned in each app
If you choose to pin Microsoft 365 Copilot Chat for all users, it's pinned in Microsoft 365 Copilot (app) for desktop, mobile, and web starting mid-September. Microsoft 365 Copilot Chat will be pinned in Microsoft Teams, Microsoft Outlook, and the Microsoft 365 Copilot web app soon after.
To learn more, see Frequently asked questions for Microsoft 365 Copilot Chat.
Pin Copilot in Microsoft Teams through the Teams admin center
You can pin Microsoft 365 Copilot Chat for your users in Microsoft Teams only through the Teams admin center. In the Teams admin center, create or modify App setup policies by adding the Copilot app to the policy's Pinned apps. When you assign the policy to users with a Microsoft Entra account, the Copilot app is pinned for them. Like pinning any other app in Teams, Copilot also needs to be allowed for those users through App permission policies or App centric manage if you migrated to it.
Note
If you assign the policy to users with a Microsoft 365 Copilot license, then the Microsoft 365 Copilot app is pinned.
If you select Pin Copilot through the Microsoft 365 admin center Copilot > Settings page, and you have Copilot-pinned App setup policies assigned to users with a Microsoft Entra account, those users have Copilot Chat pinned in the position defined by the App setup policy. Everyone else is pinned in a default position.
If you select Do not pin Copilot through the Microsoft 365 admin center Copilot > Settings page, and you have Copilot-pinned App setup policies assigned to users with a Microsoft Entra account, only those users have Copilot Chat pinned.