How to request access to a data product
Note
The Microsoft Purview Data Catalog is changing its name to Microsoft Purview Unified Catalog. All the features will stay the same. You'll see the name change when the new Microsoft Purview Data Governance experience is generally available in your region. Check the name in your region.
Important
This article is to request access to a data product. If you would like to manage access, follow this article to manage data catalog access policies.
If you want access to a data product and its assets, you can follow these steps to request access .
Considerations
In this experience, the approvers of the request must provide access to the individual data assets manually as part of the approval process or specify an access provider to do so and record the status of access provisioned.
Once you receive confirmation that your request is approved or see the status has changed on the Microsoft Purview Data Catalog Data product search page in the My data access tab, you can view the details on how to access and use the data. You can also navigate to the data product documentation to understand how to access and use the data.
How to request access to a data product
If you discover a data product in the catalog that you would like to access, you can request access directly through Microsoft Purview. The request triggers a workflow that requests that the owners of the data resource grant you access to the data product.
This article outlines how to make an access request.
To find a data product, search or browse for it in the data catalog.
Select the data product to open the data product details page.
Select the Request access button.
Fill in the form. The form is different depending on your organization and the data product, but provide all information.
Select Send when you're finished.
Approval requests are sent out to all involved parties.
When your request has been approved or rejected, you'll get an email notification.
How to view data product access requests
You can see all your requests on the Microsoft Purview Data Catalog Discovery drop-down, Data products page, in the My data access tab.
You can select a request to see the detailed request view, understand the approvals or actions taken and view the asset level access provisioning status and instructions if provided.
A request status can go from pending to declined or pending to approved to completed. A new status called completed is introduced to clearly indicate the completion of data asset level access provisioning post approval.
You can also delete an access request by hovering over the request in the list, and selecting the trash can Delete button or selecting the request detail view to use the Delete button. Only requests that are in a pending state or can be deleted. For approved requests, approvers must deprovision access to individual assets before deleting a request.