Cost Allocation Batch Job

Allocates costs according to the defined allocation keys.

Preparing Cost Allocations

Consider the following when you prepare cost allocations.

Run the Cost Allocations report to make sure the allocation keys are correct.
Run the Calculate Allocation Keys batch job to make sure the reference values of all the dynamic allocations are recalculated. Verify that the Date Filter Code is calculated based on the current working date.
Make sure the necessary interdepartmental cost settlements have been accomplished.
Make sure the postings from the general ledger have been completed.

The following table shows the steps that you need to perform to start the cost allocation process.

Field	Description
From Alloc. Level	Specify a level. If you do not want to perform the allocation of costs to all the levels in the same process, you should fill in the field. For example, you allocate costs only to the cost center level as the first step. In the second step, you perform the allocation from the cost centers to the cost objects.
To Alloc. Level	Specify a level. If you do not want to perform the allocation of costs to all the levels in the same process, you should fill in the field. For example, you allocate costs only to the cost center level as the first step. In the second step, you perform the allocation from the cost centers to the cost objects.
Allocation Date	Enter a date. This makes sure that only the cost entries that were created before this date are allocated. For example, you do not allocate your January costs until mid-February. In this example, you would set the allocation date to 31.01.
Group	Enter the variant code if you have assigned it to an allocation. Leave it blank if you do not use variant.
Budget Name	Select the budget name if you want to allocate budget costs.

The following entries are made when you allocate costs:

There is a credit posting to the source. The posting text includes the allocation target. The allocation is described in the Allocation Description field of the cost entry.
Each of the allocation targets is debited. The posting text for the cost entry includes the allocation source. The allocation is described in the Allocation ID field of the cost entry.
An entry is made to the cost register, which shows the source type as Allocation. In the Cost Registers window, you can find a summary of the postings for each allocation level.
The Allocated check box is selected for the cost entries that were allocated and that have added to the base amount of the allocation.

Note

You can also use the batch job to allocate cost budget entries. After the budget has been allocated, you see how the cost budget entries are allocated in the Cost Budget Registers window.
The amounts in the Balance to Allocate field for cost centers are reduced.

Tip

For more information on how to work with batch jobs, see How to: Run Batch Jobs and How to: Set Filters. For assistance in finding specific pages, see Search.