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General ledger simulations

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General ledger simulations allow you to post simulated ledger transactions from the general journal and then review reports that include the simulated transactions.

This feature is available only for legal entities with a primary address in Italy.

You can post simulation transactions only for journal lines where Account type and Offset account type are equal to Ledger. You can delete the simulated ledger transactions, modify them, and move them to the real general ledger posted transactions. You can review the posted simulation ledger transactions in the reports, Trial balance and Dimension statement with simulation.

Prerequisites

Before you can use the General ledger simulations, the following prerequisites must be met:

  • The primary address of the legal entity is in Italy.
  • Enable the General ledger simulations feature in the Feature management workspace. For more information, see Feature management overview.

Setup

Create a number sequence for the simulated general journal transfer

  1. Go to General ledger > Ledger setup > General ledger parameters.
  2. On the Number sequences tab, set the sequence to Simulation general journal transfer.

Create a Simulation journal

  1. Go to General ledger > Journal setup > Journal name and create a new journal called 'Simulation'.
  2. Set the Journal type to Daily.
  3. In the Simulation field, select Yes.
  4. In the Simulation journal field group, set Requires validation to Yes to indicate that the journal must be validated before the simulated posting is executed.

Operations

Create and post simulation transaction

  1. Go to General Ledger > Journal Entries > Simulation journals.
  2. Create journal lines as Ledger - Ledger in the standard way, and then select Post > Post simulation to post the simulation transactions. This makes the transaction effective for simulation calculations, and the journal becomes simulation posted.
  3. Select Post > Reopen to make the posted simulation transaction editable.
  4. Select Post > Post to move the posted simulation transaction to an ordinary ledger.

Important

The function that closes a fiscal period or a fiscal year verifies that the simulation transactions have been posted as typical transactions or have been deleted. If there are pending simulated general ledger transactions for the period, an error message appears.

Periodic operations

Post all simulation transactions

  • To post simulation transactions for all simulation journals, go to Periodic tasks > Simulations > Post simulation journals.

Transactions will be no longer include simulation transactions after all journals are posted.

Reopen all simulation journals

  • To reopen all simulation journals, go to Periodic tasks > Simulations > Reopen simulation journals.

All simulation posted simulation journals are reopened. You can edit the Simulation journals and post simulation again.

Delete all simulation journals

  • To delete all open simulation journals, go to Periodic tasks > Simulations > Delete simulation journals.

Review simulation transactions in reports

Simulation transactions can be reviewed in several ledger reports.

Note

Simulation transactions do not appear on the Italian fiscal journal until they become real transactions.

Create a Simulation Journal name group

  1. Go to General ledger > Journal setup > Simulations > Simulation journal group.
  2. Create a simulation journal group.
  3. On the Simulation journals tab, select to include simulation journals in this group from the list of available simulation journals.

Trial balance

  1. Go to General Ledger > Inquiries and reports > Trial balance.
  2. On the Parameters FastTab of the Trial balance report header, select a value in the Simulation journal group field.
  3. Enter other parameters and calculate the balances.
  4. Verify that the report contains columns that consider simulation transactions, this includes:
  • Debit (simulation)
  • Credit (simulation)
  • Closing balance (with simulations) - This is the total of the values in the Closing balance, Debit (simulation) and Credit (simulation) columns.

Dimension statement with simulation

  1. Go to General Ledger > Inquiries and reports > Ledger reports > Dimension statement with simulation.
  2. Set Simulation journal transactions to Yes in the Statement by dimension dialog menu.
  3. Select a value in the Simulation journal group field, and then select OK.
  4. Verify that the report contains posted simulation transactions and standard ledger transactions.