Payment Scenario 1 - Domestic payments (LCY to LCY) in the Dutch version
You can use telebanking for trade with domestic and foreign customers and vendors. This article describes a scenario where the trade is with domestic customers and vendors.
The following list describes the main steps:
- Create Vendor/Customer.
- Create Vendor/Customer Bank Account.
- Create and Post Purchase Invoice for Vendor or Sales Invoice for Customer.
- Create Proposal.
- Create Payment History.
- Export Payment History.
- Import Bank Statement.
Note
In the examples below some standard CRONUS data is being used. Likewise instead of creating a vendor/customer and a vendor/customer bank account you could use existing data.
Create Vendor/Customer
Create vendor/customer and enter all necessary information. Special attention should be paid to the following fields:
- Currency Code: Leave empty - i.e., it's set to the local currency (LCY).
- Transaction Mode: Select an appropriate, default transaction mode - i.e., one that can deal with local currency payments for your bank.
- Preferred Bank Account: Select an appropriate, default vendor/customer bank account having the same Currency Code as the vendor/customer itself.
Note
In order to be able to enter a bank account in the Bank Account vendor/customer bank accounts must be available. See below.
Example
Olek Johansson (code OLEK) is one of our local vendors. Purchase invoices are paid through our national bank account (code ABN) to their bank account (code OJBA). Both bank account ABN and OJBA are denominated in local currency (LCY). Therefore, on Olek Johansson's vendor card we leave the Currency Code field empty, fill the Transaction Mode field with ABN that is linked to our bank account, ABN, and set the Bank Account field to OJBA.
Create Vendor/Customer bank account
Create vendor/customer bank account and enter all necessary information. Special attention should be paid to the following fields:
- Preferred Bank Account: Enter a valid bank account number.
- Currency Code: Leave empty - i.e., it's set to the local currency (LCY).
- Owner Information: Be sure all owner information is entered.
Example
Olek Johansson's bank account (code OJBA) is denominated in local currency (LCY). Therefore, on Olek Johansson's vendor bank account card we enter a valid number in the Bank Account No. field, leave the Currency Code field empty and fill the fields on the Owner Information FastTab with appropriate values.
Create and post purchase invoice for Vendor or sales invoice for Customer
Create a purchase/sales invoice and enter all necessary information. Special attention should be paid to the following fields:
- Currency Code: Leave empty - i.e., it's set to the local currency (LCY).
- Transaction Mode: Select an appropriate, default transaction mode - i.e., one that can deal with local currency payments for your bank.
- Preferred Bank Account: Select an appropriate, default vendor/customer bank account having the same Currency Code is the vendor/customer itself.
By default these three fields are populated with values taken from the vendor/customer card.
When the invoice is finished, it can be posted.
Example
When creating a purchase invoice for Olek Johansson, we enter OLEK in the Buy-from Vendor No. field. By default the Currency Code, Transaction Mode and Bank Account fields are populated with values taken from the Olek Johansson's vendor card. Therefore, the Currency Code, Transaction Mode and Bank Account fields are <empty>, ABN and OJBA respectively. Nevertheless, these values can be changed.
Create proposal
Open the Telebank - Bank Overview page and browse to the bank through which we want to perform our payment. Open the Proposal page and generate payment proposals using the Get Proposal Entries batch job.
Example
Through the Telebank - Bank Overview page, we open the Proposal page for our bank, ABN. Using the batch job, one proposal line is created for the purchase invoice we just created and posted for vendor OLEK.
Create payment history
From the Proposal page, we process our proposal into a payment history. The proposal disappears and can be found on the Payment History Overview page for the same bank.
Example
We process our proposal concerning the payment to vendor OLEK and open the Payment History Overview page for our bank, ABN. The last payment history is the one we created.
Export payment history
Open the Payment History Overview page, browse to the relevant payment history and choose the Export action. The export batch job appears for the export protocol that is linked to this payment. For this export, the system already enters appropriate filters. Check, if wanted, any of the fields on the Options FastTab, and then choose the OK action to export the payment. The system generates a text file using a filename as defined in the Default File Names Field field of the export protocol, which now is ready to be sent to our bank.
Import bank statement
After receiving electronic bank statements from our bank, we can import them by running the appropriate import protocol from the Import Protocol List page.
Example
The bank statement containing our payment to Olek Johansson is sent to us by our bank, ABN. Therefore, we should choose OFFICE NET EXTRA as the appropriate import protocol.