Quick Tip: Subscribing a group of users to an alert

We often receive the following request:
“Can I subscribe someone else to an alert?”

The answer is unfortunately “No”, there is no way to do this “out of the box”. However there is a workaround (albeit a little untidy) that may help you achieve what you are looking for.

When you click on the “Alert Me” link you have the option to “Change my email address” as seen below:

When you click on this link you are taken to your “User Information” record to perform the change. There is nothing to stop you putting in the email address of, for example, a distribution list. 

When finished click on the “Save and Close” button, create your alert, and finally add any users whom you wish to receive the alert to the Distribution list. From then on all members of that list will receive the alert you just registered.

Oh, and don’t forget to put your email address back the way it was afterwards!

Comments

• Anonymous
  January 11, 2005
  Say these users aren't even registered as users on the site, or in sharepoint at all for that matter, how would they unsubscribe:-)
  
  doesn't this make it a risky feature to use in extranet scenarios?
• Anonymous
  January 11, 2005
  The comment has been removed
• Anonymous
  January 21, 2009
  PingBack from http://www.keyongtech.com/1974561-alert-to-be-automatically-assigned