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Configure system parameters to report sales tax books for Italy

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This article explains how to configure system parameters to report sales tax books for legal entities in Italy.

As of Microsoft Dynamics 365 Finance version 10.0.39, the Italian sales tax books functionality supports reporting of Italian sales tax books in the Electronic reporting (ER) tool. It also accommodates reporting for multiple value-added tax (VAT) registrations.

The primary address of the legal entity must be in Italy. (Go to Organization administration > Organizations > Legal entities > Addresses > Country/region.)

As of Dynamics 365 Finance version 10.0.39, the ER format of Italian sales tax books can be generated from a legal entity that has a primary address that's outside Italy. In this scenario, you must set up an address and a tax registration number in Italy. For more information, see Set up a VAT ID for a legal entity, customers, and vendors.

Number sequences and number sequence groups

Set up as many number sequences and number sequence groups as you require to cover all the required types of sales tax transactions. For more information about number sequences in Finance, see Number sequences overview.

For continuous numbering of documents in Italian sales tax books, number sequences must be continuous, and they must have the Company scope.

In parameters of the Accounts receivable, Accounts payable, and Project management and accounting modules in Finance, you can set up number sequence groups to allocate specific number sequences to specific customers or vendors.

Accounts receivable parameters

To set up number sequence groups in Accounts receivable parameters, follow these steps.

  1. Go to Accounts receivable > Setup > Accounts receivable parameters.
  2. On the Number sequence tab, in the Reference column, select Free text invoice.
  3. Select the Group button above the grid.
  4. On the Number sequence groups page, define the required number sequence groups. On the References FastTab, associate each number sequence that you previously set up with the appropriate area. The Sales tax book section column shows the sales tax book section that's associated with the selected number sequence when you set up sales tax book sections.
  5. For vouchers to follow the number sequences of the related invoices and credit notes, you must select the Reuse numbers checkbox when you define the number sequences for those invoices and credit notes. For example, on the Accounts receivable parameters page, on the Number sequences tab, select the Reuse numbers checkbox for Free text invoice voucher to synchronize number allocation for free text invoice vouchers and free text invoices.

Accounts payable parameters

To set up number sequence groups in Accounts payable parameters, follow these steps.

  1. Go to Accounts payable > Setup > Accounts payable parameters.
  2. On the Number sequence tab, in the Reference column, select Internal invoice.
  3. Select the Group button above the grid.
  4. On the Number sequence groups page, define the required number sequence groups. On the References FastTab, associate each number sequence that you previously set up with the appropriate area. The Sales tax book section column shows the sales tax book section that's associated with selected number sequence when you set up sales tax book sections.
  5. For vouchers to follow the number sequences of the related invoices and credit notes, you must select the Reuse numbers checkbox when you define the number sequences for those invoices and credit notes.

Project management and accounting parameters

To set up number sequence groups in Project management and accounting parameters, follow these steps.

  1. Go to Project management and accounting > Setup > Project management and accounting parameters.
  2. On the Number sequence tab, in the Reference column, select Invoice voucher.
  3. Select the Group button above the grid.
  4. On the Number sequence groups page define the required number sequence groups. On the References FastTab, associate each number sequence that you previously set up with the appropriate area. The Sales tax book section column shows the sales tax book section that's associated with the selected number sequence when you set up sales tax book sections.
  5. For vouchers to follow the number sequences of the related invoices and credit notes, you must select the Reuse numbers checkbox when you define the number sequences for those invoices and credit notes.

Journal names

Set up the required journal names.

To set up journal names for General ledger, go to General ledger > Journal setup > Journal names.

To set up journal names for Project management and accounting parameters, go to Project management and accounting > Setup > Journals > Journal names.

The following table shows the recommended setup of journal name parameters for legal entities that report Italian sales tax books.

Parameter Value
Number allocation at posting Yes
Italian sales tax book
  • Not included – Select this value for invoices and credit notes that come from countries/regions that are outside the European community.
  • Purchase – Select this value for purchase invoices and credit notes.
  • Sales – Select this value for sales invoices and credit notes.
  • Empty – Select this value for all other types of transactions.

In some cases, the Italian sales tax book field is automatically set based on the value of the Journal type field. For example, if the Journal type field is set to Invoice register, the Italian sales tax book field is set to Purchase by default.
Voucher series Select a number sequence that you set up in the Number sequences and number sequence groups section of this article.

General ledger parameters

The Italian localization doesn't support corrections to the Italian sales tax payment report for a sales tax period that's already settled. Therefore, on the General ledger parameters page, on the Sales tax tab, in the Special report section, set the Include corrections option to No.

Company, vendor, and customer fiscal codes and tax registration numbers

Note

When Tax Calculation service is used, and functionality for multiple VAT registration numbers is enabled, you must set up registration IDs to define the tax exempt number (tax registration number) of your legal entity, customers, and vendors, as described in Set up a VAT ID for a legal entity, customers, and vendors.

Company fiscal code and tax registration number

Field Description Page > FastTab
Tax registration number Enter the tax registration number for the legal entity in Italy.

Legal entities > Tax registration

See the note earlier in this section for information about the setup in scenarios that involve multiple VAT registration numbers.
Fiscal Code Enter the fiscal code from the legal entity registration in Italy. Legal entities > Registration numbers

Customer fiscal code and tax registration number

Field Description Page > FastTab
Tax exempt number Enter the tax exempt number for VAT declaration.

Account receivable > Customers > All customers > Invoice and delivery

See the note earlier in this section for information about the setup in scenarios that involve multiple VAT registration numbers.
Fiscal code Enter the fiscal code for the customer. Account receivable > Customers > All customers > Invoice and delivery

Vendor fiscal code and tax registration number

Field Description Page > FastTab
Tax exempt number Enter the tax exempt number for VAT declaration.

Account payable > Vendors > All vendors > Invoice and delivery

See the note earlier in this section for information about the setup in scenarios that involve multiple VAT registration numbers.
Fiscal code Enter the fiscal code for the vendor. Account payable > Vendors > All vendors > Invoice and delivery

Sales tax authority

To set up a sales tax authority, follow these steps.

  1. Go to Tax > Indirect taxes > Sales tax > Sales tax authorities.
  2. Select New to create a record, and specify the parameters of the tax authority. For more information, see Set up sales tax authorities.
  3. In the Report layout field, select Default.
  4. In the Vendor account field, select a vendor account that corresponds to the tax authority that has a primary address in Italy.
  5. To print a blank page on the sales tax payment report for periods that have no transactions, select the Print blank page with no transactions option.
  6. To use a separate tax book to number summary sections, select the Separate summary register checkbox.
  7. In the Account gain and Account loss fields, specify main accounts. These main accounts are used to automatically post rounding results during the sales tax settlement procedure.

Sales tax settlement periods

According to Italian legislation, rules apply to settlement periods. For example, after the settlement period is closed, no change is allowed. You're required to report whether the settlement refers to the last period of the fiscal year. To determine whether the settlement period refers to a year closing, view the settlement period status.

To set up sales tax settlement periods, follow these steps.

  1. Go to Tax > Indirect taxes > Sales tax > Sales tax settlement periods.
  2. Select New to create a record, and specify the parameters of the sales tax settlement period. For more information, see Set up sales tax settlement periods.
  3. To attach the generated Italian sales tax book ER format to the Sales tax book status records, select the Attach report to Sales tax book status checkbox.
  4. To report amounts in the Italian sales tax book ER format in the tax currency, select the Report in tax currency checkbox.

In legal entities that have an address in Italy, the following columns are added for period intervals on the Sales tax settlement periods page.

Field Description
Closed A value that indicates whether the interval of the sales tax settlement period has been settled and closed.
Last period Select this option if the period is the last period in a sales tax year.