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Export a positive pay file

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To make sure that your bank only clears validated checks and amounts, you can export a positive pay file. The file contains vendor information, check number, and payment amount, that you send to the bank. The information is used for reference when you process payments.

Business Central is preconfigured to support positive pay files for Bank of America and City Bank.

To set up a bank account for positive pay

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Bank Accounts, and then choose the related link.
  2. Open the card for the bank that you want to use positive pay for.
  3. In the Positive Pay Export Format field, choose the format for your bank.
  4. Close the page.

To export a positive pay file

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Bank Accounts, and then choose the related link.

  2. Select the bank account that you want to export a positive pay file for.

  3. Choose Positive Pay Export action.

    The Positive Pay Export page displays payments that were made for the bank account since the last upload date and time.

  4. In the Cutoff Upload Date field, specify a date before which payments aren't included in the exported file.

  5. Choose the Export action.

  6. On the Export File page, choose the Save button, and then save the file to a convenient location.

  7. Upload the file to your electronic bank site.

  8. Write down or copy the confirmation number that is displayed when the file upload is successful.

To view exported positive pay records

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Bank Accounts, and then choose the related link.

  2. Select the bank account that you want to view positive pay export records for.

  3. Choose the Positive Pay Entries action.

    On the Positive Pay Entries page, you can see all the positive pay export records for the bank account.

  4. In the Confirmation Number field, enter, for each export record, the confirmation number that you receive when the file upload to the bank is successful.

  5. To view the related payment lines, choose the Positive Pay Entry Details action.

To reexport positive pay files

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Bank Accounts, and then choose the related link.
  2. Select the bank account that you want to reexport positive pay files for.
  3. Choose the Positive Pay Entries action.
  4. Select the line for the positive pay export file that you want to reexport.
  5. On the Positive Pay Entries page, choose the Reexport Positive Pay to File action.

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