Project Server - Outlook Integration

The Program Manager in Outlook (Melissa) and one of our Program Managers here in Project (Jon) collaborated on a post explaining the integration between Project Server and Outlook in this release. These posts go into nice detail about how you can manage your tasks directly from Outlook. This is an especially important feature for team members, whom most likely don't have access to Project Professional. The post is broken down into 2 parts:

• Task and Time Management in Outlook - Part 1
• Task and Time Management in Outlook - Part 2

Hope this will help you understand the integration between the 2 applications.

Comments

• Anonymous
  October 19, 2006
  Hi Melissa, I see periodic requests in the Project newsgroups for details on how to get Project Standard to communicate with Outlook.  Early versions had a built in facility, but Project 2003 requires special fiddling to get some sort of communication.  What are the options for Project Standard 2007 to integrate with Outlook 2007?  If this facility won't be available, why? Mike Glen Project MVP

• Anonymous
  January 03, 2007
  As above, I am a single user of both Outlook 2007 and Project 2007. I constantly update tasks in Outlook that I would like to "single click" and have them appear in a Project 2007 schedule so that I can organise with other projects.  Project server is out of the question for me, as well as retyping (too many mistakes!). Is there a solution to this? Carl Webb Project Engineer

• Anonymous
  January 29, 2007
  The comment has been removed

• Anonymous
  March 28, 2007
  Hi, We have 3 workstations that are crashing with the outlook plugin for project server 2007. Is there a new version coming out soon or is there the intention of releasing this as a source project? Thanks.

• Anonymous
  April 09, 2007
  Hi, I am using project server 2007 and I have successfully installed outlook plug in for project server. However when I try to connect to my PWA site it is giving this error message-- "The server is contacted successfully but the login attempt failed!" Although the login information is correctly entered. Let me know do I need to do some other setting to work it successfully? You can email at krunald@mandmsoft.com Thanks

• Anonymous
  April 20, 2007
  Is there any Outlook plugin for PS that allows the addition of new tasks to project server from Outlook?  It would make life alot easier for users without Project Professional

• Anonymous
  May 30, 2007
  I to have the problem that when i try to login it says: "The server is contacted successfully but the login attempt failed!" I can log in the pwa with no problem. Anyone had this problem and fixed it? Regards Anders

• Anonymous
  June 22, 2007
  I've been having trouble for a while now trying to consistently get Outlook tasks to update via the timesheet hours.  When I try to update the Project Web Access from the task I get the following error: "Updates were not accepted by the server (Exception 999)"  Additionally, it many times hangs Outlook 2003 and I have to restart outlook.  I've tried this on a completely fresh, updated install of Outlook 2003 as well as an updated, fresh install of Outlook 2007 with no success.  It definitly has something to do with the server but I do not know what.  Any help or suggestions would be greatly appreciated

• Anonymous
  August 07, 2007
  Hi all, I am using Project Server 2007 and I have successfully installed Outlook plug in for project server. When I try to connect to my site it is giving this error message: "The server was enabled to process the last request" Let me know do I need to do some other setting to work it successfully? You can email at oleksandrgrin@innoware.com

• Anonymous
  August 09, 2007
  I have struggled with this issue for a while now. It would seem that it may have something to do with changing the date format AFTER tasks have been assigned. I went in over PWA and completed all my tasks and I could then sync with outlook reporting no tasks. I sent back one of my own tasks that I had completed (I was also PM for the project) and this time I could sync and  my one task would appear. Hope this is of some use.

• Anonymous
  August 10, 2007
  I am using PS07 / and outlook07..trying to sync up both !! using the personal settings=>outlook Sync, download and run..nothing happens In outlook tools=>options=>PWA tab is not visable So I check the outlook Trust center and see that the add on is disabled.. I enable it and press ok ..still nothing happens

• Anonymous
  August 31, 2007
  I am having the same problem as Alex Grin - when i complete the task process it will not synch up but gives an error message of "unable to process last request".  I've uninstalled, repaired, done everything I can think of.  Is there an update to this add on?  or something I can do? I'm trying to release this to my organization and this will be a key feature. thanks:  alison.grippo@gmail.com

• Anonymous
  October 01, 2007
  I have Project 2003 with Outlook 2007. IS there a plugin available for me to export my Project tasks to Outlook and thereby receive reminders when they are due please?

• Anonymous
  October 15, 2007
  I am experiencing the same issue as Alex and Alison; however, it apears to be just me.  One of my co-workers can import the exact same tasks without any issues.  Any ideas? thanks:  dslay74@gmail.com

• Anonymous
  October 31, 2007
  My company wants to implement Project Server for project managers and teams to use. I am doing the initial research to see if PS has our company's requirements. Concerning the Outlook integration, if the owner of a task completes the task, can we configure Outlook to send notification emails to our PM that TaskX is complete? Also, can we configure Outlook to send notification emails to the owner of TaskX that it is due soon? Thanks. Please email me at tph2hx@gmail.com

• Anonymous
  December 10, 2007
  Hi, I am using project server 2007  However when I try to connect to my PWA at server side then it works properlybut when thru client site it is giving this error message-- "The project server is not contacted & login attempt failed!" Although the login information is correctly entered. Let me know do I need to do some other setting to work it successfully? You can email at rajeev@engineeringprojects.com Thanks Rajeev

• Anonymous
  December 20, 2007
  The comment has been removed

• Anonymous
  December 22, 2007
  The comment has been removed

• Anonymous
  December 26, 2007
  Windows Server 2003 > IIS > Select the PWA site > Security > Enable Anonynous Access Unfortunately, Login still fails, and says that my Credentials are incorrect. I am using Windows Authentication, and same credentials work fine in IE's PWA. Please help!

• Anonymous
  January 07, 2008
  Aaron, have you tried launching Outlook via RunAs? http://technet2.microsoft.com/windowsserver2008/en/library/7b710f79-d28a-4297-b5fc-0c1868d236fc1033.mspx?mfr=true

• Anonymous
  January 09, 2008
  OK I feel real stupid.  After manipulating IIS and Project Server settings and Outlook sync settings just so I can run through and experience all the errors posted in this link.  I finally got OL add-in sync working.  Real simple.  Check in the project in PWA.  Then that will allow the users to receive their tasks.  A better error message on the Microsoft side would have been helpful.

• Anonymous
  January 22, 2008
  the solution it's add the url to Intranet zone in the Internet Explorer. That's works

• Anonymous
  March 17, 2008
  I have the same issue as /pd. I don't see the PWA tab in Tools>Options and now I don't have the toolbar with the buttons. Selecting the options from Tools>Project Web Access>  results in nothing. Even selecting the Help option results in nothing. I have uninstalled,installed, repaired many times. Any suggestions?

• Anonymous
  March 28, 2008
  I'm new to Project Server. Have just installed a new server and the software. Now testing it. I have a couple of questions about tasks thate are sent though to Outlook. When the outlook task is created the key date seems to be the Finish date. We would like tasks to be created in Outlook such that the key date is the start date not finsh... that is the we want outlook to tell them when to start not whne to finish. Also the project manager wants to be able to set a reminder on teh Outlook task. The only way I see to do that is set it in Outlook not on thee server. Can anyone advise how to accomplish those two things?

• Anonymous
  May 08, 2008
  I am currently trying to implement Project Server 2007 and I am experiencing the same issues that Mike posted on Jan 30 2007.  After setting up the Outlook Synch, whenever I open Outlook 2003, I get the following 'Project Web Access Outlook Add-In Fatal Installation Error' message: "The language of the Project Add-In for Outlook must match the language of Outlook.  Uninstall the add-in and reinstall a matching language version" We have successfully sychronised all the Outlook 2007 users without issue.  However, we are using Outlook 2003 (English version) for the majority of our users.  What's the fix for this one? Thanks

• Anonymous
  August 01, 2008
  Hello... I have had, and still have Problems with Outlook Add-In. I have had the languageproblem and solved it: Start > All Programms > Microsoft Office > Microsoft Office Tools > Microsoft Office 2007 language settings changeing the language here solved the problem. And the problem that the Add-In is not shown in outlook can be fixed by: Extras > Macros > security > Add-In and than with that | COM-Add-Ins | (Button>) "Go to ..." Now you have to find the file "MPSINTEGRATION12.DLL" (in my case: c:Program FilesMicrosoft OfficeOffice12) So all s fine...? - NO! I still get the error that OutlookAddIn can´t connect to server (Maybe because i use https and a cert???) ore if i try the IE-Settings with anonymous access i get "The server is contacted successfully but the login attempt failed!" Also i don´t want to use the anonymous access! If you connect to your site with outlook using the WEB-Tool (Toolbar>WEB) connection will worke and you will get your tasks, but they will not get send back to the server - My Tasks still show the tasks i set to 100% in Outlook - and the PM do not get a actualisation and no divice to publicate the Project again. Do you know if my troubls with the add-in decide on: Active Directory and winauth... or https or are they still solved when i install the new infrastructur Updates (haven´t done yet)

• Anonymous
  September 17, 2008
  I have done all possibilites, Infrastructure updates as well, but still doesn't work,   I am able to sync task with domain authonticated computer but some time it does and some time doesn't.

• Anonymous
  October 04, 2008
  The comment has been removed

• Anonymous
  October 15, 2008
  I have Project Server 2007 in English, but many clients of Outlook 2007 in Spanish. Where can i download the Outlook add-in in spanish in order to work corectly??

• Anonymous
  October 30, 2008
  The comment has been removed

• Anonymous
  December 08, 2008
  I have the same problem as Leilani831. The address is spelled correctly, but it doesn´t connect. Just one station using http port can connect, and the others not. Any clue? Thanks

• Anonymous
  December 21, 2008
  The comment has been removed

• Anonymous
  February 06, 2009
  The outlook sync seems to still be sending confirmation messages even though in the Options settings I have unchecked both import and update notification messages?  This has been an issue for most users that I have configured the PWA Outlook Add-In for.  Any suggestions?

• Anonymous
  February 14, 2009
  I use the following products to Sync Microsoft Project with Outlook: www.EasyProjectPlan.com www.EasyTaskSync.com Both products sync with Microsoft Project, Outlook Tasks and Outlook Calendar. Thank you, Angello

• Anonymous
  February 14, 2009
  www.EasyProjectPlan.com www.EasyTaskSync.com Both products sync with Microsoft Project, Outlook Tasks and Outlook Calendar.

• Anonymous
  March 11, 2009
  I have a number of project team members that are experiencing several different problems with the PWA 2007 Outlook add-in. We are using Office 2007. My question is where can I go to research these problems and possible solutions? I see a number of posts here that reflect some of the problems reported to me, however I do not see any responses to the comments posted. Are these posts misdirected?

• Anonymous
  March 24, 2009
  Much better Software is www.allocatus.com it links Project with Outlook or Notes

• Anonymous
  April 23, 2009
  We have installed PWA outlook plug in, but can not get it to work reliably, error on import and sometime serious error causing outlook to crash. office 2007 sp3 and Project 2007 SP1.

• Anonymous
  May 04, 2009
  The import of tasks from PWA into Outlook work except when a task is deleted.  New tasks and updates are synchronized but if a task is deleted in PWA, it does not automatically delete in Outlook. Any suggestions?

• Anonymous
  May 29, 2009
  I'm receiving an error when the Import Project Assignments loads on Outlook.  I get all the way through seeing which assignments are being imported and then I receive: An unexpected error occurred. (paraphrase- you may want to reinstall) I have made sure the add-in is listed in the trust center.  I have tried uninstalling and reinstalling as well as repairing to no avail.  Do you know what may be the cause?

• Anonymous
  August 21, 2009
  Hi, After installing the composant, there is no way to get the "Project Web Access" Toolbar in Outlook. It's as if I never had install the composant. I tryed to uninstall and reinstall but the problem still remain. PS : I ensure to close Outlook during PsOlkAddin.exe.

• Anonymous
  January 29, 2010
  I have a Outlook 2007 in portugues and a work project server 2007 in english. When I go to integrate both (installing the add-in), to start Outllok 2007 the following message. "The language of the Project Add-In for Outlook must match the language of Outlook.  Uninstall the add-in and reinstall a matching language version" I believe that I install the add-in in Portuguese for the integration work, someone has to add in Portuguese. Best Regards

• Anonymous
  February 03, 2010
  Three questions I am using Project 2007 Professional Can I get Project to sync with calendar and taskes without buying Project server using import/export options or Exploiting VBA to sync tasks I remember that Project 98 had lots of workgroup options to email lists of tasks where has all that functionality gone?

• Anonymous
  February 26, 2010
  The comment has been removed

• Anonymous
  June 29, 2010
  I have a client trying to integrate PS2007 SP2 with Outlook 2010 and getting an error saying Outlook cannot be found. Is there any information on the way this should work or if it can work? Thanks, Frank Records

• Anonymous
  December 16, 2010
  Hi can you please help me. We have purchased Project 2010, however we cannot sync it with outlook 2007 as we have server 2003. Is there a way to do this please? As I want to run project via task etc