Incoming Document Table

Manages the information that is displayed in the Incoming Documents window.

Contains lines that represent documents that business partners have sent to you, either as an attachment to email or other electronic transfer or as a paper copy that you have scanned to file. The incoming document can represent any purchase or sales agreement that is not yet registered in Microsoft Dynamics NAV. This is typical with purchases, where these files may represent invoices from your vendors or payment receipts for expenses or small purchases. For more information, see How to: Process Incoming Documents.

For each line, you can create a related document, such as a purchase invoice, or a journal line, which enables you to process and post the related business transaction. The received file, such as a scanned invoice from your vendor, is linked to the purchase invoice as a line in the Links FactBox. When the purchase invoice is posted, you can use the Navigate function from the resulting ledger entries to find the related incoming document file. For more information, see the “To view an incoming document from the related posted entries” section in How to: Process Incoming Documents.

You can incorporate an approval process by setting up users that must approve an incoming document before another user can create a related Microsoft Dynamics NAV document. For more information, see Incoming Document Approvers.

List of Fields in the Table

The following table lists the fields in this table.

Field	Location
URL4 Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posted Document Type Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created Date-Time Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created By User Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Entry No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL3 Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL2 Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posting Date Field, Incoming Document Table	Using Microsoft Dynamics NAV
Approved By User Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Last Date-Time Modified Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posted Date-Time Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posted Field, Incoming Document Table	Using Microsoft Dynamics NAV
Last Modified By User ID Field, Incoming Document Table	Using Microsoft Dynamics NAV
Last Modified By User Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Approved Date-Time Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created By User ID Field, Incoming Document Table	Using Microsoft Dynamics NAV
Status Field, Incoming Document Table	Using Microsoft Dynamics NAV
Document No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL1 Field, Incoming Document Table	Using Microsoft Dynamics NAV
Description Field, Incoming Document Table	Using Microsoft Dynamics NAV
Approved By User ID Field, Incoming Document Table	Using Microsoft Dynamics NAV
Approved Field, Incoming Document Table	Using Microsoft Dynamics NAV
VAT Amount Field, Incoming Document Table	Using Microsoft Dynamics NAV
Vendor Invoice No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL4 Field, Incoming Document Table	Using Microsoft Dynamics NAV
Document Type Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created Date-Time Field, Incoming Document Table	Using Microsoft Dynamics NAV
OCR Service Doc. Template Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created By User Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Entry No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL3 Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL2 Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posting Date Field, Incoming Document Table	Using Microsoft Dynamics NAV
Released By User Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Last Date-Time Modified Field, Incoming Document Table	Using Microsoft Dynamics NAV
Document Date Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posted Date-Time Field, Incoming Document Table	Using Microsoft Dynamics NAV
Posted Field, Incoming Document Table	Using Microsoft Dynamics NAV
Vendor No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
OCR Process Finished Field, Incoming Document Table	Using Microsoft Dynamics NAV
Due Date Field, Incoming Document Table	Using Microsoft Dynamics NAV
Data Exchange Type Field, Incoming Document Table	Using Microsoft Dynamics NAV
Amount Incl. VAT Field, Incoming Document Table	Using Microsoft Dynamics NAV
OCR Service Doc. Template Code Field, Incoming Document Table	Using Microsoft Dynamics NAV
Last Modified By User ID Field, Incoming Document Table	Using Microsoft Dynamics NAV
OCR Data Corrected Field, Incoming Document Table	Using Microsoft Dynamics NAV
Last Modified By User Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Released Date-Time Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created By User ID Field, Incoming Document Table	Using Microsoft Dynamics NAV
Status Field, Incoming Document Table	Using Microsoft Dynamics NAV
Document No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
URL1 Field, Incoming Document Table	Using Microsoft Dynamics NAV
Description Field, Incoming Document Table	Using Microsoft Dynamics NAV
Released By User ID Field, Incoming Document Table	Using Microsoft Dynamics NAV
Amount Excl. VAT Field, Incoming Document Table	Using Microsoft Dynamics NAV
Released Field, Incoming Document Table	Using Microsoft Dynamics NAV
Currency Code Field, Incoming Document Table	Using Microsoft Dynamics NAV
Vendor Name Field, Incoming Document Table	Using Microsoft Dynamics NAV
Vendor VAT Registration No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
Order No. Field, Incoming Document Table	Using Microsoft Dynamics NAV
Created Doc. Error Msg. Type Field, Incoming Document Table	Using Microsoft Dynamics NAV
OCR Status Field, Incoming Document Table	Using Microsoft Dynamics NAV

See Also

Reference

Incoming Documents
Incoming Documents Setup

Other Resources

How to: Process Incoming Documents