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Paragraph Spacing in OneNote 2010: Here’s how

  • Artigo

I saw this tweet the other day and wanted to respond. Since a picture is worth a thousand words, I figured it would be easier to blog some images than go through twitter + email.

Here's the tweet:

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OneNote 2010 has paragraph spacing and here is where to find it. In OneNote 2010, click the Paragraph Alignment button on the Home tab:

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Paragraph spacing options are the bottom most selection.

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Questions, comments, concerns and criticisms always welcome,

John

Comments

  • Anonymous
    May 29, 2010
    The Paragraph Spacing Options... menu item is grayed out for no reason that I can ascertain.

  • Anonymous
    May 29, 2010
    Good catch - this option is not available if you are using a OneNote 2007 format notebook.  You can upgrade it to 2010 format by right clicking it properties change to 2010 format.

  • Anonymous
    June 12, 2010
    The comment has been removed

  • Anonymous
    June 15, 2010
    This is not customizable within OneNote.  If you need rich formatting, I think Word would be more suited for your needs.  I'll pass this along as a suggestion for future versions of OneNote, though.

  • Anonymous
    July 05, 2010
    --Response--Darn, I was hoping there was something I could change in the registry that would solve my only real gripe with OneNote (okay one of two, the second being that search results aren't highlighted in printouts sent to onenote).  I appreciate you taking the time to respond to my question.  I was beginning to spend my free time learning more about Windows Registry so I could search for a way to fix it myself.  You've saved me a lot time.  :)  I don't usually need formatting to be any richer than OneNote already provides.  I would just prefer to have the ability to set defaults for the settings it already allows the manipulation of.  --Rant--I'm not sure how others use OneNote, but I use it to centralize information, from lots of different sources in a variety of different formats, into one easy to access location.  OneNote has proven to be very useful for such a task, but its problem is in making that information useful later.For instance, I find a law review article that seems like it contains a lot of information I want, but don't currently have the time to go through it.  To send it to OneNote I may (1) link to it and hope the website hosting it has it available when I finally get time to read it, (2) print it to OneNote and preserve the article in a format usually most suited for readability (font type, color, spacing, etc.), or (3) "cntrl-a" and paste it into a page in OneNote.The problem with (2) is that as an image the text becomes difficult to read actively (e.g. highlighting, selecting certain passages for coping elsewhere, and finding key words).  The problem with (3) is that if I paste and "keep source" formatting and the article is of any length then it could take a considerable amount of time to complete.  If I do (3) as "merge" then I usually get the results I am after minus the paragraph spacing.  If I do (3) as "unformatted" text then the process is lightning quick, but all of the spacing, colors, fonts, and spacing are lost to my default OneNote settings.Merge has proven to be the most useful for me, but I always end up going back and adjusting the paragraph spacing.  

  • Anonymous
    July 06, 2010
    Thanks for the comments.  I'll pass this along as suggestions/feedback for future improvements.John

  • Anonymous
    July 13, 2010
    John,I would like to second The_buff's request for being able to change the default paragraph spacing in OneNote 2010 (or later), either globally or on a Notebook / Section / Page basis.  I love OneNote!  Keep up the great work.Rob

  • Anonymous
    July 13, 2010
    Thanks for the feedback.  I'll pass this suggestion along to the designers.

  • Anonymous
    August 11, 2010
    I would like to have a possibility to apply different color to paragraph...not just section. Is it possible? Now, it is possible just to change font color or text background color.

  • Anonymous
    August 11, 2010
    I assume you mean change the background color of an outline container, right?  That is not possible in OneNote 2010.You can apply highlighting to a paragraph, though, and that might help differentiate the paragraphs visually.

  • Anonymous
    August 19, 2010
    Yes, I was thinking about outline container. Please, include that feature in next release :-)thxninoslav

  • Anonymous
    August 19, 2010
    I'll forward the request to our PM team.

  • Anonymous
    October 30, 2010
    The comment has been removed

  • Anonymous
    March 12, 2011
    The problem for me is, when I pasted my forum post into OneNote, the paragraph marks were lost....  I was posting from social.microsoft.com's forum, which doesn't seem to support automatic spell checking from inside IE, so maybe it's the site's fault for not being compatible with OneNote....  Funny old world, isn't it?

  • Anonymous
    September 28, 2011
    The comment has been removed

  • Anonymous
    January 27, 2012
    Thanks for the solution. And thanks for including screenshots!

  • Anonymous
    March 29, 2012
    The comment has been removed

  • Anonymous
    March 29, 2012
    Hi Jim - I passed your comments to our designers.  Thanks for the feedback and thanks for using OneNote.

  • Anonymous
    November 18, 2012
    Adding my vote to defaulting the paragraph spacing to something other than zero. Also, in preserving formatting pasted from other sources.

  • Anonymous
    November 18, 2012
    Thanks - I'll send your comments to our designers.

  • Anonymous
    March 28, 2013
    Adding my vote, too, to request the ability to change the default paragraph spacing in OneNote 2010 (or later). I love using OneNote to collect a lot of info in a central location. MS Word is not in the same classification as OneNote so that's not really an option. I love OneNote except for this one thing. I would be happy to modify my registry to make this change, too, as someone else suggested.

  • Anonymous
    March 28, 2013
    I'll pass this along to our design team.  Thanks!

  • Anonymous
    May 28, 2013
    Essentially, if there's an option that OneNote allows us to modify, we should have a way to set a default value. That seems like a no-brain-er to me. I came in search of default paragraph spacing like many before me, but honestly, if we can set it manually on a case-by-case basis, we (the users) ought to be able to set a custom default value.

  • Anonymous
    May 30, 2013
    Sharing this comment with the team.

  • Anonymous
    July 24, 2013
    Me too!One Note would definitely benefit from allowing users to specify some basic defaults such as Paragraph spacing. Doesn't have to try to be a word processor, just a little bit configurable.

  • Anonymous
    August 04, 2013
    The comment has been removed

  • Anonymous
    September 22, 2013
    The comment has been removed

  • Anonymous
    December 06, 2013
    I agree with others here. This is one feature that Microsoft need to add in the next release of OneNote. Without it, it is not very readable and presentable when editing, viewing or presenting (like to students in the class). I'm switching back to Evernote for now until such feature is implemented. I wanted to switch to OneNote because Evernote's do not use paragraph tag which making copying and pasting a mess and editing table is limited.Is there a way for us to submit this as a feedback?

  • Anonymous
    December 06, 2013
    You can submit feedback here.  I sent your text to the rest of the team.  Or you can email me comments as well - up to you.

  • Anonymous
    June 05, 2014
    The Onetastic add-on allows the creation of customized macros. Maybe an enterprising user could figure out how to make paragraph spacing a default?  That would be greatly appreciated by everybody.  Meanwhile, I still place my confidence in trusty old iMiser.

  • Anonymous
    July 06, 2014
    Adding my vote to the pretty please have paragraph space defaults (Would save so much time, and after all... that is why we are using OneNote ) - Thanks!

  • Anonymous
    September 16, 2014
    I totally agree with the persons asking for a personalization of the default paragraph settings of OneNote. It's bizarre that even in Office 2013, this has not been implemented. This seems pretty easy to fix...

  • Anonymous
    November 10, 2014
    The comment has been removed

  • Anonymous
    December 16, 2014
    This paragraph spacing issue is SUCH an ongoing annoyance.  What can possibly be the problem.  Even if the developers simply changed the default paragraph spacing FROM 0,0,0 to 6,6,0 at least the formatting would be correct most of the time.  As it stands now text paragraph spacing is correct none of the time.I am seriously looking at EverNote now and even considering returning to my old favourite, used without issue for years named IMiser Research Assistant.  But guess what.  Exporting data from OneNote apparently presents another major headache.Wouldn't it just be simpler for the developers to fix the program or issue a patch or even just provide the registry information so we frustrated users can reset the default ourselves?

  • Anonymous
    May 04, 2015
    I agree with Carl Starr, at least make the default spacing 6,6,0 - the text is too solid as it stands. I use OneNote to collaaborate with colleagues on writing articles for our web sites. We end up putting in blank lines, for readability, that we have to delete when we upload the article. This paragraph spacing issues is creating extra work.

  • Anonymous
    June 02, 2015
    The comment has been removed

  • Anonymous
    June 02, 2015
    Before you comment further at this blog, I found out that this blog was closed. John Guin is no longer at OneNote team or Microsoft according to his blog on Sep 26, 2014. Comments here likely would not get to the OneNote team.

  • Anonymous
    August 08, 2015
    WL - This thread needs to reach the OneNote team at MicroSoft one way or another. I totally agree, "OneNote is a tool to increase productivity.  Reformatting pasted content manually by every OneNote users is not justifiable nor tolerable given today's technology, and given this concern has been raised for many years." and am with you in frustration that this 'bug' that persists in OneNote2013, in the year 2015 remain unfixed.