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Use the Public Folder Management Console to Manage Public Folder Settings

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Use the Manage Public Folder Settings wizard to manage public folder settings for the selected public folder and subfolders. The wizard also allows you to add, remove, and modify client permissions.

Looking for other management tasks related to public folder permissions? Check out Managing Public Folder Permissions.

What Do You Want to Do?

  • Add or modify public folder permissions for a client user

  • Remove public folder permissions for a client user

  • Overwrite child public folder settings with the parent public folder settings

Add or modify public folder permissions for a client user

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Public folder client permissions" entry in the Mailbox Permissions topic.

  1. In the console tree, click Toolbox.

  2. In the result pane, double-click Public Folder Management Console.

  3. In the public folder tree of the Public Folder Management Console, expand Default Public Folders, and then click the parent public folder of the public folder you want to configure.

  4. In the result pane, click the public folder you want to configure.

  5. In the action pane, click Manage Settings.

  6. On the Introduction page, view or modify the following settings:

    • Current root folder   This read-only field displays the path and the public folder you're modifying.

    • Update client permissions   Click this button to update the client access permissions for this public folder.

    • Apply client permission changes to this folder and all its subfolders   Select this check box if you want the changes that you make to the selected public folder to apply to all of the child public folders. This option is available only if the public folder you're modifying has one or more child public folders.

    • Overwrite settings   Click this button if you want to override the settings of the child public folders with the selected parent public folder's settings. You can overwrite the age limits, keep per-user read/unread state, replicas, and replication schedule. This option is available only if the public folder you're modifying has one or more child public folders. If you select this option, see Overwrite child public folder settings with the parent public folder settings later in this topic for details.

  7. On the Specify Action page, you can specify whether you want to add or remove client user permissions:

    • Add users   Click this button to add users and set their permissions. If users already have permission to this folder or a child folder, that permission will be replaced with new permissions.

    • Remove Users   Click this button to remove users from folders to which they have permissions. If you select this option, see Remove public folder permissions for a client user later in this topic for details.

  8. On the Assign Permissions page, you can grant users access to public folders. Complete the following fields:

    • Add   Click this button to add a user to whom you want to assign permissions.

    • Permission Level   Use this list and the associated check boxes to assign permissions to the selected user. For more information about the permissions and the level of access that each one grants, see the "Client User Access Rights and Roles" section of Understanding Public Folder Permissions.

      Note

      The Custom permission level isn't listed in the Permission Level list. You can create a custom role by selecting or clearing the access right check boxes.

  9. On the Add Users page, review your configuration settings. Click Add to add the user. Click Back to make configuration changes. Exchange will remove any existing permissions and then create the permissions for the user.

  10. On the Completion page, review the following, and then click Finish to close the wizard:

    • A status of Completed indicates that the wizard completed the task successfully.

    • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.

  11. Click Finish to close the wizard.

Remove public folder permissions for a client user

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Public folder client permissions" entry in the Mailbox Permissions topic.

  1. In the console tree, click Toolbox.

  2. In the result pane, double-click Public Folder Management Console.

  3. In the public folder tree of the Public Folder Management Console, expand Default Public Folders, and then click the parent public folder of the public folder you want to configure.

  4. In the result pane, click the public folder you want to configure.

  5. In the action pane, click Manage Settings.

  6. On the Introduction page, complete the following fields:

    • Update client permissions   Click this button to update the client access permissions for this public folder.

    • Apply client permission changes to this folder and all its subfolders   Select this check box if you want the changes that you make to the selected public folder to apply to all of the child public folders. This option is available only if the public folder you're modifying has one or more child public folders.

  7. On the Specify Action page, click Remove users to remove users from folders to which they have permissions, and then click Next.

  8. On the Select Users page, you can select users from whom you want to remove their permissions. Click Add to select the user you want to remove, and then click Next.

  9. On the Remove Users page, review your configuration settings. Click Remove to remove the user's permissions. Click Back to make configuration changes. Exchange will remove any existing permissions from the user.

  10. On the Completion page, review the following, and then click Finish to close the wizard:

    • A status of Completed indicates that the wizard completed the task successfully.

    • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.

  11. Click Finish to close the wizard.

Overwrite child public folder settings with the parent public folder settings

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Public folder client permissions" entry in the Mailbox Permissions topic.

  1. In the console tree, click Toolbox.

  2. In the result pane, double-click Public Folder Management Console.

  3. In the public folder tree of the Public Folder Management Console, expand Default Public Folders, and then click the parent public folder of the public folder you want to configure.

  4. In the result pane, click the public folder you want to configure.

  5. In the action pane, click Manage Settings.

  6. On the Introduction page, click Overwrite Settings to override the child public folder settings with the selected parent public folder settings. You can overwrite the age limits, keep per-user read/unread state, replicas, and replication schedule. This option is available only if the public folder that you're modifying has one or more child public folders.

  7. On the Select Settings page, select the settings to overwrite. For more information about the settings you can configure, see Configure Public Folder Properties.

    • Age limits   Select this check box to copy the selected public folder's age limits to the child public folders.

    • Keep per user read/unread state   Select this check box to copy the selected public folder's per-user read/unread settings to the child public folders. This setting allows users to see if a public folder message has been read or unread in Microsoft Outlook.

    • **Replicas ** Select this check box to copy the selected public folder's replica settings to the child public folders.

    • Replication schedule   Select this check box to copy the selected public folder's replication schedule to the child public folders.

  8. On the Overwrite Settings page, review your configuration settings. Click Overwrite to overwrite the child public folder settings with the selected public folder. Click Back to make configuration changes.

  9. On the Completion page, review the following, and then click Finish to close the wizard:

    • A status of Completed indicates that the wizard completed the task successfully.

    • A status of Failed indicates that the task wasn't completed. If the task fails, review the summary for an explanation, and then click Back to make any configuration changes.

  10. Click Finish to close the wizard.

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