(JPN) Create, confirm, reopen, and print a consolidated vendor invoice

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Use the Consolidated invoice form to create, confirm, reopen, and print a consolidated invoice for a vendor. Before you can create a consolidated invoice, you must create a purchase order that has an updated consolidation date. You can create a consolidated invoice for a vendor based on the actual consolidation date. The actual consolidation date is the date on which the consolidated invoice is processed, and you cannot change this date. This date must be later than the date of the most recent consolidated invoice for that vendor. For more information, see (JPN) Mark purchase invoices for consolidation and calculate due dates.

When you create a new consolidated invoice, the status is updated to Unconfirmed. Confirm the new consolidated invoice before you settle it. Because a vendor can have several open consolidated invoices, you should confirm their consolidated invoices for the previous period before you create new consolidated invoices. Confirm consolidated invoices in chronological order, but reopen the confirmations in reverse chronological order. You can also create and settle two or more consolidated invoices for a vendor on the same day.

1. Click Accounts payable > Periodic > Consolidated invoice.

2. Click New > Consolidated invoice.

3. Enter the selection criteria, and then click OK. The open transactions are marked for consolidation, and the transactions that are not yet consolidated are displayed with a status of Unconfirmed.

4. Select a consolidated invoice, and then click Confirm. After confirmation, the sum of the consolidated invoices is displayed in the Invoice amount during consolidation period field. The status is updated to Confirmed.

   –or–

   Select a confirmed consolidated invoice, and then click Reopen. After you have reopened the invoice, the status is updated to Confirmed.

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   You can modify or delete a consolidated invoice only when its status is Unconfirmed.

   You can view the amounts for the consolidated invoice in the Previous invoice amount, Previously paid amount, Adjustment amount, Outstanding amount, Invoice amount, and Total invoice amount fields.

5. Click Print > Consolidated invoice to generate the monthly consolidated invoice report.

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   You cannot delete a consolidated invoice after it has been confirmed or settled.

6. Close the forms.

See also

(JPN) Consolidated invoice (form)