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Set up number sequences for Fixed assets

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can set up number sequences for fixed assets based on a default number sequence, or based on fixed asset groups. You also can set up number sequences to use for fixed assets with bar codes and for journals that you use to post fixed asset transactions.

Number sequences for fixed asset numbering

There are two methods to assign number sequences to fixed assets.

Method 1: Automatic numbering of all fixed assets from one default number sequence

  1. Before you create any fixed asset transactions, create at least one number sequence for fixed asset numbering. (Click Organization administration > Common > Number sequences > Number sequences. Click Number sequence and then enter information for the number sequence.)

  2. Click Fixed assets > Setup > Fixed assets parameters. Click Number sequences, and then select a number sequence code for the Fixed asset number reference.

    When a fixed asset is created, a number from this number sequence is automatically entered in the Fixed asset number field.

    Note

    If you assign special numbering sequences to some fixed asset groups (see the second method), the general default sequence continues to be used for the automatic numbering of fixed assets that are assigned to fixed asset groups that do not have group-specific number sequences.

Method 2: Automatic numbering based on fixed asset group

  1. Create a number sequence for fixed asset groups. (Click Organization administration > Common > Number sequences > Number sequences. Click Number sequence and then enter information for the number sequence.)

  2. Click Fixed assets > Setup > Fixed asset groups.

  3. Select a fixed asset group. On the General tab, select the Autonumber fixed assets check box, and select the appropriate number sequence in the Number sequence code field. This number sequence is used for all fixed assets that are assigned to the fixed asset group.

    If there is a default number sequence for all fixed assets (see the first method), the default sequence is used for the automatic numbering of fixed assets that are assigned to fixed asset groups without group-specific number sequences.

    Note

    To type the number of each fixed asset in the Fixed asset number field, you do not have to set up number sequences for fixed assets or fixed asset groups.

Number sequences for bar codes

You can set up separate number sequences for bar codes for fixed assets. For more information, see Assign fixed asset numbers to bar codes.

Number sequences for journals

You must create number sequences for the journals that you will use to post fixed asset transactions and also enter a number sequence in the journal before you create fixed asset transactions. The journals that are usually used for fixed asset transactions are Fixed assets, Inventory to fixed assets, General journal, and Fixed asset budget. Depreciation book journals use the same number sequence that is defined for the Journal batch number reference in the General ledger parameters form.