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Export accounting information (Retail essentials)

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3

Some retailers use one software system for retail operations and another system for accounting. This topic explains how to set up accounting exports, and how to export accounting information from Retail essentials in a file that can be used in a third-party accounting system.

A basic chart of accounts is included in Retail essentials. You can use this chart of accounts to map accounting totals from statement posting to the account numbers in the third-party accounting software. Exports can be performed manually or set up to recur automatically at regular intervals.

You can view previously exported accounting totals by the date range of the totals that were exported. You can also delete previously exported totals or export these totals again.

Set up accounting export

  1. Click Retail essentials > Financials > Accounting export > Export profiles.

  2. In the Account export profile form, click New to create a new profile, and then enter a name and description.

  3. On the Profile accounts FastTab, click New to map a Retail essentials account to an account in the third-party accounting system.

  4. In the Exported account name field, enter the name of the account in the third-party accounting system. Then, in the Main account field, select the Retail essentials account.

  5. Repeat steps 3 and 4 for each account that you want to map.

  6. Click Retail essentials > Channels > Setup > Retail parameters.

  7. Click Accounting export, and then, in the Accounting export profile field, select a profile.

  8. In the Export file path field, enter the name of the folder to export to.

  9. Optional: To use a prefix to identify the file that is exported, enter the prefix in the Export filename prefix field.

  10. Optional: To use an XSLT transform file to convert the file that is exported, enter the location of the transform file in the XSLT transform file field.

Export accounting totals

  1. Post any unposted retail statements that should be included in the exported totals.

    Note

    The current day's statements are not included in exported totals. This restriction helps guarantee that the daily totals that are included in the export are complete.

  2. Click Generate account activity.

    This batch job adds up totals for each account since the last export.

    Tip

    In the batch job dialog box, click Recurrence to set up a schedule to automatically generate accounting totals.

  3. Click Export account activity.

    This batch job exports the accounting totals.

    Tip

    In the batch job dialog box, click Recurrence to set up a schedule to automatically export the accounting totals.

View or export previously exported accounting totals

  1. Click Retail essentials > Financials > Accounting export > Previous exports.

  2. In the Accounting export results form, in the Date exported column, select the date for which to view the accounting export.

  3. View the exported accounting totals on the Account amounts FastTab.

  4. To export the selected accounting export again, clear the Exported to file check box. The totals will be exported the next time that the Export account activity batch job is run.