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(USA) Applying U.S. sales tax and use tax rules

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Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

In the U.S., you must pay use tax on purchases if sales tax is not applied. (We recommend that you review IRS rule changes for the applicable tax year for up-to-date information about U.S. tax rules.) To track use taxes as they accrue, set up an appropriate offset account, and then select the offset account in the Use tax payable field in the Ledger posting groups form.

When you select the Apply U.S. taxation rules check box on the Sales tax tab in the General ledger parameters form, any sales or use taxes that are posted in a ledger account that is used for expenditures is recorded.

Example: recording use tax

In the General ledger parameters form, select the Apply U.S. taxation rules check box.

Assume that you order office supplies over the Internet. You receive an invoice for USD 500, which does not include the 6 percent sales tax that is applicable in the state where the goods will be used. When you enter the vendor invoice, enter a USD 500 credit for the vendor account and a USD 30 credit for the use tax payable account, for a total USD 530 debit for the Office supplies expense account.

The following table displays how the amounts are posted.

Ledger account

Debit

Credit

Vendor account

–

500.00

Use tax payable

–

30.00

Office supplies expense

530.00

–

Fields that are not available when applying U.S. sales tax and use tax rules

If you select the Apply U.S. taxation rules check box in the General ledger parameters form, the following fields are not available:

  • Pct. exempt from sales tax in the Values form (General ledger parameters > Setup > Sales tax > Sales tax codes > Values), in which you specify values for sales tax codes.

  • Sales tax receivable in the Ledger posting groups form (General ledger parameters > Setup > Sales tax > Ledger posting groups).

  • Use tax expense in the Ledger posting groups form.

  • Reverse sales tax on cash discount in the General ledger parameters form.

  • Sales tax on overpayment or underpayment in the General ledger parameters form.