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SP 2010: How to copy workflows from one site collection to another

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Problem:   Customer needed to copy a workflow from one list/document library on a site collection to another list on a separate site collection. The best way is to create a reusable workflow from the beginning, but in this case the customer had upgraded to SharePoint 2010 from 2007 and hoped to reuse some already existing workflows he had created in SharePoint 2007.

Solution:

  1. Download this tool from CodePlex: https://spwflmigrator.codeplex.com/
  2. Extract it to one of your SharePoint Servers (it has to be run from one of your servers with an account that has access to your farm/DB)
  3. double-click on 'MigrateWorkflow' file

  1. This console will appear. Type the name of your SOURCE site, click 'Connect'.

  2. Choose the workflow from the 'Workflow' drop down list from the 'Workflow' menu. The Associated list, Associated task list details will self-populate

  3. Type the TARGET site url under the Target site URL field, click Connect

  4. Choose the the list/document library you wish to copy the workflow to under the 'Associated List' drop-down menu.

  5. Choose a 'Task List' to associate with the workflow

  6. Click Copy Workflow

    Note: An error appeared for me that it could not open a file but it still worked after I bypassed it

  1. Open the TARGET site in Sharepoint designer and click on 'Workflows'

  2. Click on the 'workflow' you just copied over

  3. Click 'Publish'

  1. It is now available to be used on your TARGET site

     

 Fight Comparison:

This was a typical Larry Holmes fight, very tactical and drawn out but pulled through in the end.

Comments

  • Anonymous
    June 13, 2014
    When i click copy workflow displaying Value Does not fall with in the expected range error

    Note:- small workflows are successfully able to migrate without any issues
  • Anonymous
    June 13, 2014
    When i click copy workflow displaying Value Does not fall with in the expected range error

    Note:- small workflows are successfully able to migrate without any issues

    Please suggest me in this ASAP,

    Thanks is advance for your help
  • Anonymous
    September 19, 2014
    When I connect to my source site-collection URL I get the status: No workflows found. As I can see those workflows in Designer, I think there is something wrong with the MigrateWorkflow Tool.