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Embed the file path in your Word documents

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This next tip is for you if you've ever looked at a printed Word document and wondered, "Where is the file for this?"

It's a simple task to embed the file path directly into your Word files so you can tell at a glance where you saved them - whether it's on your hard drive or a remote file share. This also is helpful when providing printouts to team members, so they know where to find the "soft copy" of the document after your meeting.

To add this detail to your docs in Word 2007 or Word 2010, go to the Insert tab, click Quick Parts and select Field:

Insert Field

Scroll through the field names until you find FileName. Select it and then check Add path to filename under Field options:

FileName

The best place to insert this field code is the footer so that it appears on every page - that way you only need to find one sheet of paper to track down the full document:

Displaying file path

If you move the file, the path will need to be refreshed. Select your path, right click it, and choose Update Field:

Update Field

Suzanne

Comments

  • Anonymous
    December 06, 2010
    The comment has been removed

  • Anonymous
    June 14, 2011
    This was the exact information that I was looking for!!

  • Anonymous
    July 09, 2011
    I like word 2010, but sometimes it's so hard to find what I want to do. The help doesn't always help either, which makes it take twice as long to do something simple.

  • Anonymous
    September 29, 2011
    You just saved me HOURS of messing around in here; Perfect :)

  • Anonymous
    December 05, 2011
    I agree, I've been trying to figure this out for weeks. I've looked everywhere including helps which is of no use. Thank you

  • Anonymous
    January 24, 2012
    Excellent and clear instructions in setting up the filename and path for a word document report. Just could not undertsand why MIcrosoft delibrately complicate things from previous version. guest it is just a few steps far backward instead of forward. Thanks

  • Anonymous
    June 13, 2012
    Thank you soo much, tried looking for it myself, gave up and came here.

  • Anonymous
    June 28, 2012
    Agreed Pati but thank goodness we have Microsoft Help.

  • Anonymous
    July 12, 2012
    Thank you.  I had given up searching.

  • Anonymous
    July 31, 2012
    I certainly agree with you there.  2007 was so much more user-friendly.  Items were where you might expect them to be.

  • Anonymous
    August 13, 2012
    Thank you, gave up trying to find it in Word. Had to go on the Internet (LOL). Very helpful:o)

  • Anonymous
    September 06, 2012
    I would not have found this out on my own :(   Thankyou.

  • Anonymous
    September 18, 2012
    I would like to add this information as described above (thanks for the tip about updating the path if you move the file!); however, even though I want to place it in the footer, I would also like to be able to hide this information when sending an email or printing. I tried just hiding the text, but for some reason, the text won't hide when it's in the footer. At least that is what is happening with my document. Is there a way to hide the path in the footer or am I asking too much?

  • Anonymous
    October 02, 2012
    The comment has been removed

  • Anonymous
    November 26, 2012
    When I go through the motions of inserting a filename in my document, this is my result: {FILENAME p *MERGEFORMAT} Does anyone know why?

  • Anonymous
    December 09, 2012
    Kathy, Select the field and press Shift+F9

  • Anonymous
    January 13, 2013
    Many thanks! Hope you will post more helpful tips so those of us who are used to 2003 will find it easier to navigate 2010 :)

  • Anonymous
    February 25, 2013
    Please  - how do u do it automatically for every document u produce ? i do not want to have to do this every time

  • Anonymous
    May 14, 2013
    Oh thank you I do my brain in trying to remember how to do this every time and I am glad to see I am not the only one who still prefers 2007

  • Anonymous
    May 22, 2013
    Thank you! Very helpful information for someone who's used to 97-03.

  • Anonymous
    May 30, 2013
    Can I set a default so it does it automatically for every document?

  • Anonymous
    June 08, 2013
    Why can't it updated automatically? I think most of us will forget to update it manually.

  • Anonymous
    July 12, 2013
    Excellent

  • Anonymous
    July 19, 2013
    REFER THIS SITE FOR DEFAULT SETTINGS word.mvps.org/.../CustomizeNormalTemplate.htm

  • Anonymous
    September 25, 2013
    Please suggest me....Can I set a default so it does it automatically for every document?