Create New Vendor Accounts
You store all information, rules, and values that apply to a vendor in a vendor account record and view them in a vendor card.
First, create a new vendor card and fill in basic information, such as the vendor's company name, contacts, and addresses. Then, you can create additional information for the vendor by attaching different codes and values to the card, such as default dimensions, currency codes, and bank account numbers.
When all of the required master data is created, you can perform additional configuration of the vendor, such as prioritize the vendor for payment purposes and list items that the vendor and other vendors can supply.
Another group of setup tasks for vendors is to record your agreements concerning discounts, prices, and payment methods.
The following table describes a sequence of tasks with links to the topics that describe them. These tasks are listed in the order in which they are generally performed:
| To | See |
|---|---|
Create the master data record that will hold all the rules and values that govern how to conduct business with the vendor. |
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Initiate a new vendor card based on a company-specific data template. |
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Assign one or more default dimensions to the vendor card that will be included on related document lines and eventually work as a source of business analysis. |
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Record the vendor's bank information to enable payment transfers. |
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Enter information about alternative order addresses for vendors. |
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Assign posting group codes to a vendor card to ensure that vendor transactions are posted to the correct accounts in the general ledger. |
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Apply standard purchase codes to vendors to enable quick creation of recurring purchase document lines based on standard purchase codes. |
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Define currency codes for vendors to govern how payment is made to the vendor. |
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Define country/region codes for vendors to use in connection with INTRASTAT reporting. |
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Define language codes for vendors to govern which language to use for business documents. |
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Assign priority numbers to vendors so that vendor payments are suggested according to the vendor priority. |
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Create a catalog of vendors who can supply a specific item so that purchasers can easily decide which vendor to use when buying that item. |