How to: Fill In Recurring Journals
If you post certain transactions frequently with few or no changes, it is an advantage to use recurring journals. A recurring journal is a general journal with special fields for managing recurring transactions.
To fill in recurring journals
In the Search box, enter Recurring General Journal, and then choose the related link.
Fill in the Recurring Method, Recurring Frequency, Posting Date, Document No., Account Type, Account No., Description, and Amount fields.
Post the journal.
You will notice the dates are different from the dates you entered. The changes are made according to the formula in the Recurring Frequency field. If the Recurring Method field contains Fixed, the amount is unchanged. If the Recurring Method field contains Reversing Variable, the amount has been deleted.
Filling the Description field
The Description field on a recurring journal line can contain a time period name that updates automatically every time the journal is posted. Enter a code that represents the time period description to be inserted. You can choose from the following codes.
| Code | Inserts |
|---|---|
%1 |
Current day, for example, Monday. |
%2 |
Current week, for example, 52. |
%3 |
Current month number, for example, 1. |
%4 |
Current month name, for example, January. |
%5 |
Current accounting period name, for example, January. |
You can use the codes as shown in the following example:
If the entry's description should be "Shrinkage + current month number," then enter "Shrinkage %3" in the field.
See Also
Tasks
How to: Use Allocation Keys in General Journals
How to: Fill In and Post General Journals