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Migrate from User Groups to Permission Sets or Security Groups

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APPLIES TO: Business Central 2023 release wave 1 and later

Note

Azure Active Directory is now Microsoft Entra ID. Learn more

The recent improvements to permission set features and the introduction of Business Central security groups made user groups redundant. Therefore, to streamline permission management, we've deprecated user groups.

This article provides developers with examples of how they can update their extensions to accommodate the change.

To learn more about permission sets, go to Assign Permissions to Users and Groups.

Optional: Security groups

You have the option of assigning permission sets to security groups. In terms of managing permissions, security groups work in the same way as user groups.

However, user groups were only relevant for Business Central. Security groups are based on the security groups in Microsoft Entra ID or Windows Active Directory, depending on whether you're using Business Central online or on-premises, respectively. That means administrators can use them with other Dynamics 365 apps. For example, if salespeople use Business Central and SharePoint, administrators don't have to recreate the group and its members. To learn more, go to Control Access to Business Central Using Security Groups.

Example scenarios

Depending on how your extensions leverage user groups, the actions you need to take might differ. In some cases, you'll only need to change your code to use permission sets. In other cases, you'll need to use security groups. You might even want to do both.

The following examples show how to update your extension to address various scenarios. The examples include both how you could handle the scenarios before, and how to handle them now.

Example: Your extension creates user groups

The following example shows how to create permission sets instead of user groups.

Before

    local procedure InsertUserGroup(UserGroupCode: Code[20]; UserGroupName: Text[50])
    var
        UserGroup: Record "User Group";
    begin
        if UserGroup.Get(UserGroupCode) then
            exit;

        UserGroup.Code := UserGroupCode;
        UserGroup.Name := UserGroupName;
        UserGroup.Insert();
		
		// More logic, for example, adding permission sets to the user group by inserting records into the "User Group Permission Set" table.
    end;

After

The preferred way is to create a new object of the type permissionset.

    permissionset 9999 "Permission set code"
    {
        Assignable = true;
        Caption 'Permission set name';

        IncludedPermissionSets = ...; // This is similar to adding permission sets to the user group by inserting records into the "User Group Permission Set" table.

        Permissions = ...;
    }

Alternatively, you can create a tenant permission set dynamically.

    local procedure CreateNewTenantPermissionSet(PermissionSetRoleID: Code[20]; PermissionSetName: Text[30])
    var
        TenantPermissionSet: Record "Tenant Permission Set";
        NullGuid: Guid;
    begin
        TenantPermissionSet.SetRange("App ID", NullGuid);
        TenantPermissionSet.SetRange("Role ID", PermissionSetRoleID);
        if not TenantPermissionSet.IsEmpty() then
            exit;

        TenantPermissionSet."App ID" := NullGuid;
        TenantPermissionSet."Role ID" := PermissionSetRoleID;
        TenantPermissionSet.Name := PermissionSetName;
        TenantPermissionSet.Insert();
        
		// More logic, e. g. adding permission sets to the parent permission set by calling CreateTenantPermissionSetRelation
    end;
	
	local procedure CreateTenantPermissionSetRelation(RoleId: Code[20]; RelatedRoleID: Code[20]; RelatedAppId: Guid; RelatedScope: Option System,Tenant; PermissionType: Option Include,Exclude)
    var
        TenantPermissionSetRel: Record "Tenant Permission Set Rel.";
        NullGuid: Guid;
    begin
        TenantPermissionSetRel.Init();
        TenantPermissionSetRel."Role ID" := CopyStr(RoleId, 1, MaxStrLen(TenantPermissionSetRel."Role ID"));
        TenantPermissionSetRel."App ID" := NullGuid;
        TenantPermissionSetRel."Related Role ID" := RelatedRoleID;
        TenantPermissionSetRel."Related App ID" := RelatedAppId;
        TenantPermissionSetRel."Related Scope" := RelatedScope;
        TenantPermissionSetRel.Type := PermissionType;
        TenantPermissionSetRel.Insert();
    end;

Example: You add members to user groups through code

The following example shows how to rewrite your code to assign permission sets to users instead of adding members to user groups.

Before

    local procedure AssignUserGroupToUser(InputUserGroupCode: Code[20]; InputUserSecurityID: Guid)
    var
        UserGroupMember: Record "User Group Member";
    begin
        if UserGroupIsAssignedToUser(InputUserGroupCode, InputUserSecurityID) then
            exit;

        UserGroupMember."User Group Code" := InputUserGroupCode;
        UserGroupMember."User Security ID" := InputUserSecurityID;
        UserGroupMember.Insert(true);
    end;

    local procedure IsUserGroupAssignedToUser(InputUserGroupCode: Code[20]; InputUserSecurityID: Guid): Boolean
    var
        UserGroupMember: Record "User Group Member";
    begin
        UserGroupMember.SetRange("User Group Code", InputUserGroupCode);
        UserGroupMember.SetRange("User Security ID", InputUserSecurityID);
        exit(not UserGroupMember.IsEmpty());
    end;

After

    local procedure AssignPermissionSetToUser(PermissionSetRoleId: Code[20]; InputUserSecurityID: Guid)
    var
        AccessControl: Record "Access Control";
        AggregatePermissionSet: Record "Aggregate Permission Set";
    begin
        if IsPermissionSetAssignedToUser(PermissionSetRoleId, InputUserSecurityID) then
            exit;

        AggregatePermissionSet.SetRange("Role ID", PermissionSetRoleId);
        if not AggregatePermissionSet.FindFirst() then
            exit;

        AccessControl."Role Id" := PermissionSetRoleId;
        AccessControl."User Security ID" := InputUserSecurityID;
        AccessControl.Scope := AccessControl.Scope::System;
        AccessControl."App ID" := AggregatePermissionSet."App ID";
        if AccessControl.Insert() then;
    end;

    local procedure IsPermissionSetAssignedToUser(PermissionSetRoleId: Code[20]; InputUserSecurityID: Guid): Boolean
    var
        AccessControl: Record "Access Control";
    begin
        AccessControl.SetRange("Role Id", PermissionSetRoleId);
        AccessControl.SetRange("User Security ID", InputUserSecurityID);
        exit(not AccessControl.IsEmpty());
    end;

Example: Your extension provides capabilities to groups of users

The following example shows how to rewrite your code to use the grouping mechanism in security groups to group users in the same way as you did using user groups.

Before

    local procedure DoStuffIfUserGroupMember(InputUserGroupCode: Code[20]; InputUserSecurityID: Guid)
    var
        UserGroupMember: Record "User Group Member";
    begin
        UserGroupMember.SetRange("User Group Code", InputUserGroupCode);
        UserGroupMember.SetRange("User Security ID", InputUserSecurityID);
        if not UserGroupMember.IsEmpty() then
            ...
            // Apply extension-specific capabilities to a member. 
    end;

After

    local procedure DoStuffIfSecurityGroupMember(InputSecurityGroupCode: Code[20]; InputUserSecurityID: Guid)
    var
        SecurityGroupMemberBuffer: Record "Security Group Member Buffer";
        SecurityGroup: Codeunit "Security Group";
    begin
        SecurityGroup.GetMembers(SecurityGroupMemberBuffer);
        SecurityGroupMemberBuffer.SetRange("Security Group Code", InputSecurityGroupCode);
        SecurityGroupMemberBuffer.SetRange("User Security ID", InputUserSecurityID);
        if not SecurityGroupMemberBuffer.IsEmpty() then
            ...
            // Apply extension-specific capabilities to a member. 
    end;

Example: Your extension relies on default profiles from user groups

The default profile functionality can no longer be dynamically defined for groups of users. Instead, use the Profiles (Roles) page to specify a default profile for your company. To learn more about default profiles, go to Manage User Profiles.

Example: You add actions, fields, or controls to user group pages

If you extend the user group functionality by adding actions, fields, or controls, you can add them to pages related to permission sets and security groups. The following example shows how to do that.

Before

    pageextension 9999 "New Group Functionality" extends "User Group Members"
    {
        actions
        {
            addlast(creation)
            {
                action(ApplyFunctionalityToMembers)
                {
                    ...
                }
            }
        }
    }

After

    pageextension 9999 "New Group Functionality" extends "Security Group Members"
    {
        actions
        {
            addlast(Processing)
            {
                action(ApplyFunctionalityToMembers)
                {
                    ...
                }
            }
        }
    }
    ...
    pageextension 9998 "New Group Functionality" extends "Perm. Set Assignments Part"
    {
        actions
        {
            addlast(Processing)
            {
                action(ApplyFunctionalityToUsersWithPermissionSet)
                {
                    ...
                }
            }
        }
    }

Deprecated objects

The following objects are deprecated. To make these objects easy to find in the code, we've added a [220_UserGroups] tag to the obsolete reason.

Name Object type
User Group table
User Group Member table
User Group Access Control table
User Group Permission Set table
User Group Plan table
Users in User Groups Chart page
Default User Groups In Plan page
Custom User Groups In Plan page
User Group Plan FactBox page
User Groups FactBox page
User Groups page
User Group Members page
User Group Members FactBox page
User Groups User SubPage page
User Group Permission Sets page
User Group Permissions FactBox page
User Group Memberships FactBox page
Permission Set by User Group page
User by User Group page
User Group by Plan page
Users in User Groups query
Copy User Group report
Export/Import User Groups xmlport
Export/Import Plans xmlport

Objects that can help you migrate

The following table lists the objects we've introduced to make it easier for you to migrate your extension to use permission sets instead of user groups.

Name Object type Comment
Legacy User Groups codeunit Check whether user groups are enabled in the environment.
User Groups Migration Guide page A guide that can help you convert user groups to permission sets. To learn more, go to Optional: Convert user groups to permission sets.

Deprecated Features in the Base App
Best Practices for Deprecation of AL Code
Microsoft Timeline for Deprecating Code in Business Central