Export your Outlook notes to OneNote

What a busy day! I just heard from another Tester John Guin that he has another OneNote powertoy available. This one will export all of your Outlook Notes to OneNote with one click of the button. If you have been wanting to migrate your notes here is the time!

Download now: ExportOutlookNotestoOneNote.zip

Steps:

1. You will need .Net Framework 2.0 installed

2. Run setup.exe

3. Close and restart Outlook

4. You will now see this button when you are in the Outlook Notes module:

   Just click on Export To OneNote

5. You will then see this:

6. Now check your Unfiled Notes section and your notes will be there!

Download now: ExportOutlookNotestoOneNote.zip

Nice work John! If you have problems/questions please let us know in the comments below.

Comments

• Anonymous
  February 14, 2007
  Is this only for 2007 versions..?  I am still running 2003s.. I installed it without problems, but the button is not visible in Outlook.

• Anonymous
  February 14, 2007
  Yes you need Office 2007 to run this, sorry for the confusion.

• Anonymous
  February 15, 2007
  Dan Escapa is on a tear releasing a set of new PowerToys for OneNote 2007. What's going on is that a

• Anonymous
  February 15, 2007
  The comment has been removed

• Anonymous
  February 15, 2007
  The comment has been removed

• Anonymous
  February 16, 2007
  brittog - No this only works for your notes you took in Outlook not the notes taken in the Windows Sidebar.

• Anonymous
  February 16, 2007
  Sorry for the problems.   Can you exit outlook, then  uninstall and re-install? Thanks, John Guin

• Anonymous
  February 19, 2007
  I didn't see this mentioned. If you use it more than once, will it duplicate previously existing notes, or only copy over newly added Outlook notes?

• Anonymous
  February 19, 2007
  Scott - I believe it will duplicate previous notes though maybe John can chime in.

• Anonymous
  February 20, 2007
  I LOVE OneNote .. I use it all the time as my one shop note taker and with a tablet pc it is even better

• Anonymous
  February 21, 2007
  This will re-export each time you click the button.  So, yes, duplicates will result. I had originally thought about deleting the Outlook StickyNotes after export, but decided against it.  Some people have thousands of these items, and I did not want to create a panic by "wiping them out" when done. Another thought I had was adding the functionality to open OneNote instead (or in addition to) opening the Outlook Notes folder when you click it.  I can see the case where you would always want access to the MAPI folder in Outlook, so completely stopping you from opening that would be bad.  I can also think that once you export your notes into OneNote, you would want OneNote to be used instead of the Outlook Notes folder.  I could create another addin to open OneNote in addition to the Outlook folder when you try to open the Outlook folder if there is any interest, but launching OneNote is easy enough that it would probably not be very useful to many people at all. Just thinking out loud, John Guin

• Anonymous
  March 08, 2007
  The comment has been removed

• Anonymous
  March 10, 2007
  I have Outlook 2003 and OneNote 2007. I installed the PowerToy, and the Toolbar appears, but nothing happens when I click the button. Do I need Outlook 2007 as well as OneNote 2007? Any suggestions as to how to achieve the same result in Outlook 2003?

• Anonymous
  March 10, 2007
  As written, I have a dependency on Outlook 2007, so you need the latest version of Outlook. On the plus side, this addin should work for all future versions of Outlook. Sorry for the hassle, John

• Anonymous
  March 10, 2007
  Craig, having mscoree.dll listed as the addin is expected: all managed code addins use this dll. The only thing I discovered that may help is:

0. Uninstall
1. Ensure outlook is not running when you run setup.exe
2. Make sure you run setup, and not the MSI file
3. If all else fails, click the Go button and re-enable the checkbox next to the addin name.  Save all your settings and restart. Hope this helps, John

• Anonymous
  March 15, 2007
  I tried all your suggestions but I can't get it installed. I really would love to as I will then buy OneNote for our entire Sales force. Any clues? Ben

• Anonymous
  March 20, 2007
  The comment has been removed

• Anonymous
  March 23, 2007
  Benjamin - I know that the person who wrote this is out of the office for some time (serving overseas).  If you want to contact me via the contact me I can get your email address and let you know when he gets back into town.

• Anonymous
  March 29, 2007
  John, OK...it's working now. Thanks. I uninstalled killed a running Outlook process and a running OneNote process...that seemed to do the trick. -Craig

• Anonymous
  April 01, 2007
  Hi - This is just what I need, however it only seems to move one note (outlook note), which is not the file I have highlighted or open?

• Dave

• Anonymous
  April 07, 2007
  I am new to onenote.  This program worked great.  However, is there anyway to bring the original date the note was created into Onenote? Thanks Bob

• Anonymous
  April 12, 2007
  I love OneNote! I have Vista Home Premium and Office 2007 on my machine. I exported only a portion of my notes--the ones with no categories or colors applied. I've tried moving the ones already moved to a different folder in a different .PST file, but each time I try to get the remaining Outlook Notes to move, the move PowerToy sends a portion of the uncategorized Notes to the unfiled Notes section of OneNote again. Any suggestions are much appreciated! Thanks, Jim

• Anonymous
  April 17, 2007
  I wanted to welcome John Guin , a OneNote Test Lead, to the blogsphere. John is new to our team for Office14

• Anonymous
  August 23, 2007
  Hi all, i still there where "craig" was, before - the trick - was working. I tried everything written here, also to stop outlook and onenote prozess in taskmanager, but its not helping, the add-in is not acceptet.. the error is the same.... I have a lot to export....;) any idea from someone? thanks,

• Anonymous
  September 07, 2007
  If you are running on Vista, be sure to run as admin, and select to "Install for all users." John

• Anonymous
  November 08, 2007
  *** 3 Critical issues!!!

1. Will it export each sticky note from OUTLOOK as a new page in OneNote?
2. Will it export each folder in OUTLOOK note as a separate FOLDER/Notebook in OneNote?
3. Will it retain the original date/time attributes of the sticky note from outlook?

• Anonymous
  November 29, 2007
  Is there a way to do the same with Outlook Contact Notes? Joshua1818@gmail.com

• Anonymous
  November 30, 2007
  Is there a way to export Outlook CONTACT Notes to OneNote? Thanks

• Anonymous
  December 06, 2007
  Install seemed to go OK.  Outlook 2007 and OneNote both closed during install, no running processes for either.  Toolbar shows up fine in Outlook.  I select a note, a OneNote task fires up in the background...then nuttin.  No confirmation dialog, no note on the OneNote side.  Clues? Dan

• Anonymous
  December 07, 2007
  Excellent bit of software, thanks!

• Anonymous
  December 29, 2007
  I've tried ExportOutlookNotestoOneNote and it doesn't work - i.e. nothing happens when yuou click. What a shame! Any hints? And could you tell me how to uninstall?

• Anonymous
  February 02, 2008
  What is the difference between this add-in and the icon in the toolbar call "Send selected e-mail to OneNote"?  

• Anonymous
  February 11, 2008
  Worked like a charm....thanks!

• Anonymous
  March 13, 2008
  AHA .. I found out why it wasn't installing! Not only do you have to close Outlook .. but you must have your smartphone/pda disconnected from computer if you have one. If your phone is connected and you use ActiveSync, Outlook never actually fully closes. Close Outlook, Disconnect your phone from your computer, reinstall, reopen Outlook .. what Whalaa!

• Anonymous
  April 17, 2008
  Installed the power toy fine. When I run the export it will only export the first (2) notes and stop.

• Anonymous
  June 12, 2008
  I was getting ready to post this list of the addins the OneNote Test Team worked on in the year 2007

• Anonymous
  June 25, 2008
  This tool is great and gets my notes to OneNote very effectively.  I have noticed that it will drop anything surrounded by a GT and LT sign.  For example, a note including the text "segment (surrounded by <% ... %>) and..." will be transferred as "segment (surrounded by ) and..." Is there any way that anyone knows of to get around this? Thanks!

• Anonymous
  November 01, 2008
  This works great for text notes, but not for the handwritten notes I have.  Any way to move them over?

• Anonymous
  November 04, 2008
  I am using Windows XP Professional SP2 and Office 2007 so both OneNote and Outlook are the 2007 edition. I install the powertoy with Outlook and OneNote closed. When i open the notes section i don't seem to be able to find the ExportToOneNote button. It's not in the toolbars section and the strange thing is that it is mentioned as active in the Add-Ins list at Trust Center! Any ideas...?

• Anonymous
  November 13, 2008
  The comment has been removed

• Anonymous
  January 03, 2009
  When I chose to export my notes, it only exports very few of my notes. All my notes have no category or anything else than the note body, so I cannot seem to understand why just a few are making it to ON. Any idea? Thanks antoine

• Anonymous
  April 21, 2009
  Installed OK & worked once. Now getting Sysrem.Runtime.InteropServices.COMException Error (x80042006) Have to close Outlook from Taskmanager to continue.l

• Anonymous
  June 11, 2009
  The comment has been removed

• Anonymous
  July 02, 2009
  Like others above, I am not having complete success with this add-on. The installed seems to run fine. The toolbar appears and seems to do "something" when launched but nothing appears in OneNote. I've followed the suggestions above but can't seem to get it to work.

• Anonymous
  July 16, 2009
  Nice! I had a lot of outlook notes and transfered them in OneNote. Thanks a lot!

• Anonymous
  July 16, 2009
  Hello John and other people struggling to get the powertoy running, I have finally managed to install it and now it works properly. The decisive step was to enable .NET-Support for Outlook. This can be done in the office configuration. A more detailled explanation can be found here http://blogs.msdn.com/johnguin/archive/2008/03/17/the-3-biggest-pain-points-we-are-investigating.aspx (refering to OneNote, but the spot where to change settings is the same for Outlook; when enabling .NET-support for Outlook you should at the same time also enable .NET support for oneNote) Hope that helps!

• Anonymous
  September 21, 2009
  It doesn't export any notes when all or part of the notes are notes synchronized from a pocket pc device.

• Anonymous
  December 24, 2009
  I'm following your directions but I'm getting an error wzeay32.dll with the winzip.  Any ideas? Thanks,

• Anonymous
  January 25, 2010
  Just what I needed. Thanks. Marc

• Anonymous
  January 28, 2010
  Running Office 2007 on Vista w/.NET framework.  Followed installation steps above, "Outlook notes to OneNote" appears in Outlook Add-ins, but no "Look" button appears.  Please help. thx.

• Anonymous
  February 21, 2010
  A very useful tool. Thank you very much!

• Anonymous
  July 20, 2010
  Unfortunately, it doesn't work with Office 2010. Just fyi.

• Anonymous
  January 12, 2011
  I'm getting errors trying to use this app with OUTLOOK 2010. I wanted to confirm that this will not work with OUTLOOK 2010.

• Anonymous
  February 03, 2011
  I also cannot get this powertoy to work with Outlook 2010.  With the introduction of Windows Phone 7 and 10 years of notes in Outlook, I am absolutely stunned that Microsoft hasn't forseen this issue.  Why not include the ability to export Outlook Notes to One Note?

• Anonymous
  March 22, 2011
  Hey Daniel, Does this work for Outlook 2010. I tried using this in Outlook 2010, the addin installs, but does not export the note to onenote. Is there a tweek or is there a different version available

• Anonymous
  March 23, 2011
  Sudharsan,  Sadly, I have lost the code for this addin, but another reader came up with a utility to do this:blogs.msdn.com/.../an-outlook-routine-to-export-sticky-notes-and-then-import-them-to-onenote.aspx has the details. Sorry for the problems, John

• Anonymous
  September 28, 2011
  installed the tool, restart the machine, no tool visible/available.  what's up?

• Anonymous
  April 18, 2012
  Should this process work on a macbook air?

• Anonymous
  April 27, 2012
  My Outlook Notes are arranged in the folder. The add-in worked, but it ignored the folder structure. Is there a way around it?

• Anonymous
  July 08, 2012
  Thanks to John or whoever wrote this code (I'm not certain from notes above).  I'm sure it took some time and it really saves the rest of us a bunch of time.

• Anonymous
  January 23, 2013
  I found it easier to attach all my notes in an email from outlook 2003 client and sent it to myself.  On received email with notes click File "save attachments".  Store them in my documents.  In one note insert file and selected them all.  Appeared no problem but had to arrange them manually on screen.

• Anonymous
  November 02, 2014
  To migrate NSF file to PST one can also try Kernel for Lotus Notes to Outlook Software from www.howconvertnsftopst.convertnsftopst.biz It is a perfect utility to perform Notes to Outlook Conversion and it also allow the conversion of Unicode characters as well. For more information about software visit nsftopstfile.blogspot.com/.../lotus-notes-to-outlook.html