Update Billing account settings
Important
- The retirement of Microsoft Store for Business and Microsoft Store for Education has been postponed. We will update this notice when a new retirement date is announced. You can continue to use the current capabilities of free apps until that time. For more information about this change, see Update to Intune integration with the Microsoft Store on Windows and FAQ: Supporting Microsoft Store experiences on managed devices.
- In April 2023 the Microsoft Store for Business tab was removed from Microsoft Store apps on Windows 10 and Windows 11 PCs. An interaction with existing MDM and GPO policies may lead to customers seeing errors when accessing the Microsoft Store app. For more information see Microsoft Store for Business tab removed.
A billing account contains defining information about your organization.
Note
Billing accounts are available in Microsoft Store for Business, and the Microsoft 365 admin center. For more information, see Understand your Microsoft billing account.
The Billing account page allows you to manage organization information, purchasing agreements that you have with Microsoft, and admin approvals. The organization information and payment options are required before you can shop for products that have a price.
Organization information
We need your business address, email contact, and tax-exemption certificates that apply to your country/region or locale.
Business address and email contact
Before purchasing apps that have a fee, you need to add or update your organization's business address, contact email address, and contact name.
We use the Business address to calculate sales tax. If your organization's address has already been entered for other commercial purchases through Microsoft Store, or through other online purchases such as Office 365 or Azure subscriptions, then we'll use the same address in Microsoft Store for Business and Microsoft Store for Education. If we don't have an address, we'll ask you to enter it during your first purchase.
We need an email address in case we need to contact you about your Microsoft Store for Business and for Education account. This email account should reach the admin for your organization's Office 365 or Microsoft Entra tenant that is used with Microsoft Store.
To update billing account information
- Sign in to the Microsoft Store for Business or Microsoft Store for Education
- Select Manage, and then select Billing accounts.
- On Overview, select Edit billing account information.
- Make your updates, and then select Save.
Organization tax information
Taxes for Microsoft Store for Business purchases are determined by your business address. Businesses in these countries/regions can provide their VAT number or local equivalent:
- Austria
- Belgium
- Bulgaria
- Croatia
- Cyprus
- Czech Republic
- Denmark
- Estonia
- Finland
- France
- Germany
- Greece
- Hungary
- Ireland
- Italy
- Latvia
- Liechtenstein
- Lithuania
- Luxembourg
- Malta
- Monaco
- Netherlands
- Norway
- Poland
- Portugal
- Romania
- Slovakia
- South Africa
- Spain
- Sweden
- Switzerland
- United Kingdom
These countries can provide their VAT number or local equivalent on their Billing account information.
| Market | Tax identifier |
|---|---|
| Australia | ABN (optional) |
| Brazil | CNPJ (required) |
| India | GSTIN (optional), PAN ID (required) |
| Isle of Man | VAT ID (optional) |
| New Zealand | GST Registration number (optional) |
| Monaco | VAT ID (optional) |
| Taiwan | VAT ID (optional) |
Tax-exempt status
If you qualify for tax-exempt status in your market, start a service request to establish tax exempt status for your organization.
To start a service request
- Sign in to the Microsoft Store for Business.
- Select Manage, click Support, and then under Store settings & configuration select Create technical support ticket.
You'll need this documentation:
| Country/Region or locale | Documentation |
|---|---|
| United States | Sales Tax Exemption Certificate |
| Canada | Certificate of Exemption (or equivalent letter of authorization) |
| Ireland | 13B/56A Tax Exemption Certificate |
| International organizations that hold tax exemption | Certification / letter confirmation from local tax authorities |
Calculating tax
Sales taxes are calculated against the unit price, and then aggregated.
For example:
(unit price X tax rate) X quantity = total sales tax
-or-
($1.29 X .095) X 100 = $12.25
Agreements
Each billing account includes access to the purchasing agreements your organization has signed with Microsoft. This could include:
- Microsoft Enterprise Agreement
- Select agreements
- Open agreements
- Microsoft customer agreement
If you there is an updated version of the Microsoft customer agreement for you to sign, you'll be prompted to on Agreements, or during a purchase.