Create and Attach Inward Gate Entries

Gate Entry Inward is used to track the entry of goods into the organization.

The following processes describe how to create and attach an Inward Gate Entry.

Inward gate entry can be created and attached to following documents.

Choose the icon, enter Inward Gate Entry List, and then choose the related link.

Fill in the fields as described in the following table on the Inward Gate Entry header.

Field	Description
Location Code	Select the location code.
Station from	Enter the station name from where goods are coming to factory location.
Description	Enter gate entry description.
Item Description	Enter item's description.
Document Date	Document Date will be populated automatically and it will be system's date. User can also change the document date.
Document Time	Document time will be populated automatically and it will be system's time. User can also change the document time.
Posting Date	Posting date will be populated automatically and it will be same as the document date. User can also change the posting date.
Posting Time	Posting time will automatically flow and it will be system's time. User can also change the posting time.
LR/RR No.	Enter the transport details such as lorry receipt number or railway receipt number for the gate entry.
LR/RR Date	Select the lorry receipt date or railway receipt date.
Vehicle No.	Enter the vehicle number in which goods are coming.

On the Inward gate entry FastTab, fill in the fields as described in the following table.

Field	Description
Challan No.	Enter the challan number received.
Challan Date	Enter the challan date.
Source Type	Specify the source type against which you are creating the gate entry. Available options are: Blank, Sales Return Order, Purchase Order, and Transfer Receipt.
Source No.	Select the source number for the selected source type. There is no need to select the Source No. if the Source Type is blank
Source Name	This field shows the source name depending on the Source Type you have selected. If the Source Type is selected as Sales Return Order then it will show the customer name. If the Source Type is selected as Purchase Order then it will show the vendor name. If the Source Type is Transfer Receipt then it will show the location name.
Description	Specify description if Source Type is blank.

Note

You can create multiple lines on Inward Gate Entry with different source type.

Choose the icon, enter Posted Inward Gate Entry, and then choose the related link.
In the Posted Inward Gate Entry, the Status field on the line level has the value as Open, it means Posted Gate Entry – Inward is still open for attachment.
Status field will be updated once Purchase Order gets posted.

Choose the icon, enter Purchase Order, and then choose the related link.
Select the relevant purchase order and click on Action -> Functions -> Get Gate Entry Lines.
To view the attached gate entry, click on Action -> Functions -> Attached Gate Entry.
Post the purchase order document.

Note

Same steps also apply for attaching Inward Gate Enry to a Purchase Invoice.
Posted gate entry lines can also be attached to Warehouse Receipts.

Choose the icon, enter Transfer Order, and then choose the related link.
Select the required transfer order and click on Action -> Functions -> Get Gate Entry Lines and click.
To view the attached gate entry, click on Related -> Receipt -> Attached Gate Entry.
Post the transfer order document.

Choose the icon, enter Sales Return Order, and then choose the related link.
Select the required sales return order and click on Action -> Functions -> Get Gate Entry Lines and click.
To view the attached gate entry, click on Related -> Warehouse -> Attached Gate Entry.
Post the sales return order document.

Note

Same steps also apply for attaching an Inward Gate Enry to a Sales Credit Memo.
Source Type blank is applicable only if the goods are received against Purchase Invoice or Sales Credit Memo.