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Office 2007 Document Inspector

  • Article

I have a new favorite feature in Office 2007.  I often need to send documents to contacts, but I want to ensure there's no extra information tagging along for the ride (revision history, document properties, speaker notes in PowerPoint, etc.) 

You used to have to resort to macros or manual removal, but in Office 2007, there's a built-in tool called the Office System Document Inspector that will cleanse Word, Excel and PowerPoint documents of comments, annotations, history, etc.

To launch the Inspector, click the "big office button" in Word, Excel, or PowerPoint, choose "Prepare", then Inspect Document:

LaunchingDocumentInspector 

The Document Inspector will then display, with options that vary based on the type of document you've opened.  For example, in PowerPoint you'll see:

PowerPointInspector

Choose which information you'd like to find and remove, then click Inspect.  The Office Developer Center has more information on this tool.

Hope you find this useful!

-Chris

Technorati tags: Office, Tools

Comments

  • Anonymous
    August 22, 2007
    Hi Chris, If you receive a document that has personal info that you need to clean off, but the Summary page is clear, Can you see what information the DocInspector found? Regards Ivor

  • Anonymous
    August 22, 2007
    The comment has been removed

  • Anonymous
    August 22, 2007
    Is there a plugin or addin for this type of a feature for Microsoft 2003?  If so, where can I find it? Regards, Hena

  • Anonymous
    August 25, 2007
    Hi Hena, I haven't tried it, but there is the Remove Hidden Data Add-in for Office 2003/XP.   http://www.microsoft.com/downloads/details.aspx?FamilyId=144E54ED-D43E-42CA-BC7B-5446D34E5360&displaylang=en Hope this helps! -Chris