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Apply a Sharing Policy to Mailboxes

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

After creating a sharing policy, you must apply the sharing policy to mailboxes so users can create sharing relationships with users in other external federated Exchange organizations or with individuals in non-Exchange organizations.

Looking for other management tasks related to sharing policies? Check out Managing Federated Delegation.

Prerequisites

A sharing policy exists. For details, see Create a Sharing Policy.

Use the EMC to apply a sharing policy to a mailbox

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Applying sharing policies" entry in the Mailbox Permissions topic.

  1. In the console tree, navigate to Recipient Configuration > Mailbox.

  2. In the result pane, select the recipient that you want.

  3. In the action pane, click Properties.

  4. On the Mailbox Settings tab, select Sharing, and then click Properties.

  5. In Sharing, click Browse.

  6. In Select Sharing Policy, select the sharing policy you want to use, and then click OK.

  7. In Sharing, click OK.

  8. In <Mailbox> Properties, click Apply.

Use the Shell to apply a sharing policy to a mailbox

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Applying sharing policies" entry in the Mailbox Permissions topic.

This example applies the Fabrikam sharing policy to Tony's mailbox.

Set-Mailbox -Identity Tony -SharingPolicy "Fabrikam"

This example specifies that all user mailboxes in the Marketing department use the Contoso Marketing sharing policy.

Get-Mailbox -Filter {Department -eq "Marketing"} | Set-Mailbox -SharingPolicy "Contoso Marketing"

For detailed syntax and parameter information, see Set-Mailbox and Get-Mailbox.

Use the Shell to retrieve mailboxes provisioned with a sharing policy

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Applying sharing policies" entry in the Mailbox Permissions topic.

This example returns all the mailboxes that have the Fabrikam sharing policy applied, and it sorts the users into a table that displays only their aliases and e-mail addresses.

Get-Mailbox -ResultSize unlimited | Where {$_.SharingPolicy -eq "Fabrikam" } | format-table Alias, EmailAddresses

For detailed syntax and parameter information, see Get-Mailbox.

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