Microsoft Forms and user accounts

With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

Here are some frequently asked questions about Microsoft Forms for administrators:

Turn off or turn on Microsoft Forms

Microsoft 365 IT Administrators can turn off Microsoft Forms in the Microsoft 365 admin center, under the User Management tab. See set up Microsoft Forms and turn off or turn on Microsoft Forms for more details.

Is there a limit to the number of users and amount of data stored for user accounts even after they have left my organization?

Currently, there is no limit for the number of users for which data is retained, as long as the provisioning of their accounts is within your organization's online service agreement. There is also no limit for the amount of data stored for user accounts.

The original owner of a form is no longer with my organization and/or their Microsoft Forms license has been removed. What happens to the data that is associated with the form they created?

All account-related data will be deleted 30 days after a user account has been deleted from your tenant (Microsoft Entra ID).

Where data is stored for Microsoft Forms

Microsoft Forms data is stored on servers in the United States, with the exception of data for European-based tenants. The data for European-based tenants is stored on servers in Europe.

Feedback for Microsoft Forms

We want to hear from you! To send feedback about Microsoft Forms, go to the upper right corner of your form and select More form settings > Feedback.