Produce your event
Considerations before starting your event
Customize before your event
To ensure the event runs smoothly, ensure that you customize and save customizations at least 30 minutes before the event start time.
Capacity and event type considerations
Single room events:
- Capacity: 16 people
- Time limit: 24-hours
- Events can be rejoined from the Mesh Dashboard or via the join link created for the event
Multi-room events:
- Capacity: 330 people
- Time limit: 3-hours
- Events can be rejoined from the Mesh Dashboard or via the join link created for the event
- Co-organizers are in their own room and attendees are grouped into 16 person rooms
Event Producers tools
Organizer tools: Mute all, enable/disable Hand Raise, Megaphone, Screenshare, and Broadcast (for Multi-room events) are all located in the left Organizer tools button in the Menu bar.
Single room events
Multi-room events
People panel: The people in your event can be found in the People panel. In this panel, you can see who has raised their hand and megaphone or broadcast (in multi-room events) them.
Single room events
Multi-room events For Multi-room events, you'll be able to switch between the People tab and the Additional rooms tab
Control panel: Control the elements that were added in a Customization session. Play a video, for example, or control custom objects that you may have added!
Common event scenarios
For those interested in running question and answer scenarios where participants can raise their hand, be called on by the host, and megaphoned or broadcast to the entire event, see the common event scenarios article for more info.
Join the event
After you've created your event, customized it, and added content to the control panel, it's time to join and produce your event.
Tip
Ensure that you've customized your event properly (added custom content or objects to your environment, added it to the control panel, and saved) before producing your event.
Open the Mesh app directly or use the link your calendar invite to open the Mesh app.
Find your event in the Upcoming or Happening now sections, and select Join.
Note
As a host, you'll join into a Host Room along with any other co-organizers. Attendees will be in their own room(s).
Adjust your device settings to ensure they're set up properly.
Once you select Join now, you'll utilize two main tools, Organizer tools and the People panel, for your run of show:
Produce your event
Use the organizer tools to access the tools that you'll use to help run your event like the Mute, Hand raise, Megaphone and/or Broadcast, and Share features.
Organizer tools
Organizer tools in a single room event
Organizer tools in a multi-room event
Mute all
Mute all attendees in the event. Hosts in the event can still use their mics and mute or unmute.
Enabled: Attendees are muted and cannot mute or unmute.
Disabled: Attendees can now use their microphone.
Hand raise
Enable or disable Hand Raise for participants. Hand Raise is ideal for Question and Answer scenarios. When an attendee raises their hand, there will be an indicator next to their name in the host panel and a hand raise emoji their avatar or profile bubble.
Hand Raise enabled: Participants can raise their hand to await being called on and megaphoned.
Hand Raise disabled: Participants cannot raise their hand.
When an attendee has their hand raised, you'll see the hand raise notification next to their name in the People panel.
In a single room event, you'll also see hand raise icon above their avatar.
Tip
In multi-room events, you won't see any attendee avatars until they are broadcast.
Learn how to use Hand Raise for question and answer (Q&A) scenarios
Megaphone or Broadcast (in multi-room events)
Amplify your voice to all participants with Megaphone and show your avatar to all participants with Broadcast. The megaphone and broadcast features are essential when leading a meeting, especially in multi-room events where you as a host are in your own room without general attendees.
Note
A maximum of five people can broadcast at the same time, including host avatars and attendee avatars.
Megaphone enabled/disabled: Choose whether your voice is amplified to all participants in all rooms.
Broadcast Enable/disabled: Control whether or not your host avatar and voice are broadcast to all rooms in the event.
Megaphone or broadcast other participants
As an event organizer or host, you'll have the ability to megaphone or broadcast attendees when someone wants to ask a question, for example, or lead a presentation using the Screenshare.
In a single room event, you'll see the Hand Raise icon next to the person who is raising their hand. Next to the raised hand, you can choose to Megaphone them:
In a multi-room event, you'll see the Hand Raise icon next to the person who is raising their hand. Next to the raised hand, you can choose to broadcast them, making their avatar visible and voice audible to all rooms in the event:
When you request an attendee to broadcast or megaphone, you'll receive a notification. Once you request it, the attendee will also receive the request and be able to accept or deny the option.
Share
Share your screen or a specific window on your PC to all participants. Screenshare requires the Screenshare object that is added when you customize your Event or Template.
Enabled: Host screen or window will be shown to all participants.
Disabled: Host screen or window is not shown.
Note
As with Microsoft Teams, an organizer will not see their active screen share. However, all non-sharing attendees will be able to see the screen share.
How to screenshare:
Open the Organizer tools in the menu bar and select the Share button.
Select the monitor screen or window that you want to share.
Exit or stop sharing your screen by selecting the Share button again in the Organizer tools.
People panel
The people panel allows you to see who is in your event, and call on participants when they raise their hand. In a single room, you'll be able to megaphone or broadcast participants to make them audible (and visible in multi-room events) to all participants in the event.
Single room
Multi-room
Room Hopping for Hosts
Hosts are able to move freely between rooms in their multiroom events in order to connect to their audiences. To Room Hop you must:
Open the People Panel
Navigate to the Additional Rooms tab
Select a room to travel to
Movement between rooms will fade out the people and content from the current room, while loading the people and content in the new room. Hosts can freely move between any open rooms and a maximum of two hosts will be able to simultaneously bypass the capacity limit for rooms that are currently full.
Note
Certain scripting content may differ after Room Hopping. We recommend pre-event testing to ensure experience predictability.
Control panel
The Control panel is used to control the content or objects that were added when customizing an Event or Template. To learn more, see how to Customize your event.
Control objects in the Control panel
Select the Control panel button in the bottom right of the menu bar.
In the Control panel, you'll see all the objects and content that you added to your Event or Template.
In the Control panel, select an object and interact with its controls as desired during your event.
In the example below, in the Play state section for the Video object, we can select the Play button to play the video.
