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Hungarian Intrastat

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You can use the Intrastat page to generate and report information about trade among European Union (EU) countries/regions. The Hungarian Intrastat declaration contains information about the trade of goods for reporting.

The following fields are included in the Hungarian Intrastat declaration. All the fields except VAT number of trading partner are included on both arrivals and dispatches. The VAT number of trading partner field is included only on dispatches.

Field name Description
OSAP number The report direction code. For arrivals, "2012" is printed. For dispatches, "2010" is printed.
VAT number of trade operator The value-added tax (VAT) ID.
VAT number of declaring party The same VAT ID that is used for the trade operator
Declaration year The reference year of the declaration. Only the last two digits are printed.
Declaration month The reference month of the declaration.
Declarant's name The first and last names of the person who submits the declaration.
Declarant's phone The telephone number of the person who submits the declaration.
Declarant's e-mail The email address of the person who submits the declaration.
Comment A free space for additional information. You can add this information on the Intrastat page when you generate the report.
Commodity code The commodity code according to the Combined Nomenclature (CN) classification. This code is set on the product page.
Nature of transaction The transaction code. Companies in Hungary use two-digit codes.
Member state of consignment The International Organization for Standardization (ISO) code of the country or region of the counterparty.
Country of origin The ISO code of the country or region where the goods were produced.
Quantity in net mass The net mass of the goods item in kilograms. The unit itself ("kg") isn't printed.
Quantity in supplementary units For some commodities, you must report the supplementary unit. The unit itself (for example, "pairs" or "dozens") isn't reported.
Invoice amount The invoice value in the reporting currency.
Statistical value The statistical value in the accounting currency.
VAT number of trading partner The customer's foreign VAT number in an EU member state.

Preliminary setup

To work with the Intrastat report, you must activate the Date of VAT register feature. For more information, see Tax point date (Date of VAT register).

Set up Intrastat

From the Global repository, import the latest version of the following Electronic reporting (ER) configurations:

  • Intrastat model
  • Intrastat report
  • Intrastat (HU)

For more information, see Download ER configurations from the Global repository of Configuration service.

Set up VAT IDs

Create a registration type for the company code

You must create VAT ID registration types for all the countries or regions that your company does business with.

  1. Go to Organization administration > Global address book > Registration types > Registration types.
  2. On the Action Pane, select New to create a registration type for the VAT ID.
  3. In the Enter registration type details dialog box, in the Name field, enter a name for the new registration type. For example, enter VAT ID.
  4. In the Country/region field, select the country or region of the trading partner.
  5. Select Create.

Match the registration type with a registration category

  1. Go to Organization administration > Global address book > Registration types > Registration categories.
  2. On the Action Pane, select New to create a link between a registration type and a registration category.
  3. For the registration type for the VAT ID, select the VAT ID registration category.
  4. Repeat steps 2 and 3 for the other registration types that you created for the countries or regions that your company does business with.

Set up the VAT number of a trading partner

  1. Go to Accounts receivable > Customers > All customers.
  2. In the grid, select a customer.
  3. On the Action Pane, on the Customer tab, in the Registration group, select Registration IDs.
  4. On the Registration ID FastTab, select Add to create a registration ID.
  5. In the Registration type field, select the registration type that you created for the company code earlier in this article.
  6. In the Registration number field, enter the company's VAT number.
  7. On the Action Pane, select Save. Then close the page.
  8. On the Invoice and delivery FastTab, in the Sales tax section, in the Tax exempt number field, select the tax-exempt code that you created earlier.

For more information, see Registration IDs.

Set up the VAT ID of the data provider for your company

  1. Go to Organization administration > Organizations > Legal entities.
  2. In the grid, select your company.
  3. On the Tax registration FastTab, in the Tax registration number field, enter the VAT ID of your company's data provider.

Set up product parameters for the Intrastat declaration

  1. Go to Product information management > Products > Released products.
  2. In the grid, select a product.
  3. On the Foreign trade FastTab, in the Intrastat section, in the Commodity field, select the commodity code. The name of the commodity will be printed in the Description of commodities field on the Intrastat report.
  4. In the Origin section, in the Country/region field, select the product's country or region of origin.
  5. On the Manage inventory FastTab, in the Net weight field, enter the product's weight in kilograms.

Set up foreign trade parameters

  1. Go to Tax > Setup > Foreign trade parameters.

  2. On the Intrastat tab, on the Electronic reporting FastTab, in the File format mapping field, select Intrastat (HU).

  3. In the Report format mapping field, select Intrastat report.

  4. On the Commodity code hierarchy FastTab, in the Category hierarchy field, select Intrastat.

  5. In the Transaction code field, select the transaction code for property transfers. You use this code for transactions that produce actual or planned transfers of property against compensation (financial or otherwise). You also use it for corrections. Companies in Hungary use two-digit transaction codes.

  6. In the Credit note field, select the transaction code for the return of goods.

  7. On the Contact tab, add information about the person who is employed by the enterprise and who fills in the report.

  8. In the Name field, enter the first and last names of the employee.

    1. In the Telephone field, enter the telephone number of the employee.
    2. In the Email field, enter the email address of the employee.

  9. On the Country/region properties tab, in the Country/region field, list all the countries or regions that your company does business with. For each country that is part of the EU, select EU in the Country/region type field, so that the country appears on your Intrastat report. For Hungary, select Domestic in the Country/region type field.

Set up compression of Intrastat

  • Go to Tax > Setup > Foreign trade > Compression of Intrastat, and select the fields that should be compared when Intrastat information is summarized. For Hungary, select the following fields:

    • Commodity
    • Transaction code
    • Country/region of origin
    • Country/region of sender
    • Correction
    • Country/region
    • Tax exempt number
    • Invoice
    • Direction

Intrastat transfer

On the Intrastat page, on the Action Pane, you can select Transfer to automatically transfer the information about intracommunity trade from your sales orders, free text invoices, purchase orders, vendor invoices, vendor product receipts, project invoices, and transfer orders. Only documents that have an EU country as the country or region of destination or consignment will be transferred.

You can also manually enter transactions by selecting New on the Action Pane.

Generate an Intrastat report

  1. Go to Tax > Declarations > Foreign trade > Intrastat.
  2. On the Action Pane, select Output > Report.
  3. In the Intrastat Report dialog box, enter the start date for the report.
  4. Set the Generate file option to Yes to generate a .csv file.
  5. Set the Generate report option to Yes to generate an .xlsx file, and then enter a name for the file.
  6. In the Direction field, select Arrivals if the report is about intracommunity arrivals or Dispatches if the report is about intracommunity dispatches.
  7. In the Comment field, enter the additional information for the declaration.
  8. In the File format mapping section, in the Minutes required for completion field, specify the amount of time that you spent filling in the report.
  9. Select OK, and review the generated reports.

Example

This example shows how to post arrivals and dispatches for Intrastat by using the DEMF legal entity.

Preliminary setup

  1. Go to Organization administration > Organization > Legal entities.

  2. In the grid, select the DEMF legal entity.

  3. On the Addresses FastTab, select Edit, and then, in the Country/region field, select HUN (Hungary).

  4. Import the latest version of the following ER configurations:

    • Intrastat model
    • Intrastat report
    • Intrastat (HU)

  5. Go to Workplaces > Feature management > All.

  6. In the grid, select Date of VAT register, and then select Enable now.

  7. Go to Modules > Tax > Indirect taxes > Sales tax > Sales tax groups.

  8. In the grid, select AR-DOM. This sales tax group will be used when the sales order is created.

  9. On the General FastTab, in the Date validation section, in the Date of VAT register filling field, select Document date.

Set up VAT IDs

Set up the VAT ID of the data provider for your company

  1. Go to Organization administration > Organizations > Legal entities.
  2. In the grid, select your company.
  3. On the Tax registration FastTab, in the Tax registration number field, enter 12345678.

Create registration types for partner company codes

  1. Go to Organization administration > Global address book > Registration types > Registration types.
  2. On the Action Pane, select New to create a registration type for the VAT ID.
  3. In the Enter registration type details dialog box, in the Name field, enter VAT ID.
  4. In the Country/region field, select DEU.
  5. Select Create.

Match the registration type with a registration category

  1. Go to Organization administration > Global address book > Registration types > Registration categories.
  2. On the Action Pane, select New to create a link between the registration type and the registration category.
  3. For the VAT ID registration type of the DEU country/region, select the VAT ID registration category.

Set up the customer's VAT registration number

  1. Go to Accounts receivable > Customers > All customers.
  2. In the grid, select DE-016.
  3. On the Action Pane, on the Customer tab, in the Registration group, select Registration IDs.
  4. On the Registration ID FastTab, select Add to create a registration ID.
  5. In the Registration type field, select VAT ID.
  6. In the Registration number field, enter DE9012.
  7. On the Action Pane, select Save. Then close the page.
  8. On the Invoice and delivery FastTab, in the Sales tax section, in the Tax exempt number field, select DE9012.

Set up product information

  1. Go to Product information management > Products > Released products.
  2. In the grid, select D0001.
  3. On the Foreign trade FastTab, in the Intrastat section, in the Commodity field, select 100 200 30.
  4. In the Origin section, in the Country/region field, select HUN.
  5. On the Manage inventory FastTab, in the Weight measurements section, in the Net weight field, enter 2.
  6. On the Action Pane, select Save.
  7. In the grid, select D0003.
  8. On the Foreign trade FastTab, in the Intrastat section, in the Commodity field, select 100 200 30.
  9. In the Origin section, in the Country/region field, select DEU. 10.On the Manage inventory FastTab, in the Weight measurements section, in the Net weight field, enter 5. 11.On the Action Pane, select Save.

Set up foreign trade parameters

  1. Go to Tax > Setup > Foreign trade > Foreign trade parameters.
  2. On the Intrastat tab, on the General FastTab, in the Transaction code field, select 11.
  3. On the Electronic reporting FastTab, in the File format mapping field, select Intrastat (HU).
  4. In the Report format mapping field, select Intrastat Report.
  5. On the Commodity code hierarchy FastTab, verify that the Category hierarchy field is set to Intrastat.
  6. On the Contact tab, in the Name field, enter Manish Chopra.
  7. In the Telephone field, enter 425-555-5068.
  8. In the Email field, enter manishc@contoso.com.
  9. On the Country/region properties tab, select New.
  10. In the Party country/region field, select HUN. Then, in the Country/region type field, select Domestic.
  11. Select New again.
  12. In the Party country/region field, select DEU. Then, in the Country/region type field, select EU.

Change the site address

  1. Go to Warehouse management > Setup > Warehouse > Sites.
  2. In the grid, select 1.
  3. On the Addresses FastTab, select Edit.
  4. In the Edit address dialog box, in the Country/region field, select HUN.
  5. Select OK.

Create a sales order with an EU customer

  1. Go to Accounts receivable > Orders > All sales orders.
  2. On the Action Pane, select New.
  3. In the Create sales order dialog box, on the Customer FastTab, in the Customer section, in the Customer account field, select DE-016.
  4. On the General FastTab, in the Storage dimensions section, in the Site field, select 1.
  5. In the Warehouse field, select 11.
  6. On the Address tab, verify that the Address field is set to Teichgasse 12, Kiel, 24103, DEU, because the customer is from Germany.
  7. Select OK.
  8. On the Lines tab, on the Sales order lines FastTab, in the Item number field, select D0001. Then, in the Quantity field, enter 8.
  9. On the Line details FastTab, on the Foreign trade tab, verify that the Transaction code field is set to 11, the Commodity field is set to 100 200 30, and the Country/region of origin field is set to HUN.
  10. On the Action Pane, select Save.
  11. On the Action Pane, on the Invoice tab, in the Generate group, select Invoice.
  12. In the Posting invoice dialog box, on the Parameters FastTab, in the Parameter section, in the Quantity field, select All.
  13. Select OK to post the invoice.

Transfer the transaction to the Intrastat journal and review the result

  1. Go to Tax > Declarations > Foreign trade > Intrastat.

  2. On the Action Pane, select Transfer.

  3. In the Intrastat (Transfer) dialog box, in the Parameters section, set the Customer invoice option to Yes.

  4. Select Filter.

  5. In the Intrastat Filter dialog box, on the Range tab, select the first line, and verify that the Field field is set to Date.

  6. In the Criteria field, select the current date.

  7. Select OK to close the Intrastat Filter dialog box.

  8. Select OK to close the Intrastat (Transfer) dialog box, and review the result. The line represents the sales order that you created earlier.

    Line that represents the sales order on the Intrastat page.

  9. Select the transaction line, and then select the General tab to view more details.

    Sales order details on the General tab of the Intrastat page.

  10. On the Action Pane, select Output > Report.

  11. In the Intrastat Report dialog box, on the Parameters FastTab, in the Date section, in the From date field, select the first day of the current month.

  12. In the Export options section, set the Generate file option to Yes.

  13. Set the Generate report option to Yes. Then, in the Report file name field, enter the required name.

  14. In the Direction field, select Dispatches.

  15. In the Comment field enter Report on dispatches.

  16. In the File format mapping section, in the Minutes required for completion field, enter 11.

  17. Select OK, and review the report in text format that is generated. The following table shows the values in the example report.

    Field name Value
    OSAP number 2010
    VAT number of trade operator 12345678
    VAT number of declaring party 12345678
    Declaration year 21
    Declaration month 11
    Declarant's name Manish Chopra
    Declarant's e-mail manishc@contoso.com
    Declarant's phone 425-555-5068
    Comment Report on dispatches
    Serial number 00001
    Commodity code 10020030
    Nature of transaction 11
    Member state of consignment DE
    Country of origin HU
    Quantity in net mass 16
    Invoice amount 2632
    Statistical value 2632
    VAT number of trading partner DE9012

  18. Review the report in Microsoft Excel format that is generated.

Intrastat report on dispatches.

Create a purchase order

  1. Go to Accounts payable > Purchase orders > All purchase orders.
  2. On the Action Pane, select New.
  3. In the Create purchase order dialog box, in the Vendor account field, select DE-001.
  4. In the Site field select 1.
  5. In the Warehouse field select 11.
  6. Select OK.
  7. On the Lines tab, on the Purchase order lines FastTab, in the Item number field, select D0003. Then, in the Quantity field, enter 6.
  8. On the Line details FastTab, on the Foreign trade tab, verify that the Transaction code is set to 11, the Commodity field is set to 100 200 30, and the Country/region of origin field is set to DEU.
  9. On the Action Pane, on the Purchase tab, in the Actions group, select Confirm.
  10. On the Action Pane, on the Invoice tab, in the Generate group, select Invoice.
  11. On the Action Pane, select Default from, and then, in the Default quantity for lines field, select Ordered quantity. Then select OK.
  12. On the Vendor Invoice header FastTab, in the Invoice identification section, in the Number field, enter 00010.
  13. In the Invoice dates section, in the Invoice date field, select the current date. This date will be used for Intrastat transfer.
  14. In the Date of VAT register field, select the date of the VAT register.
  15. On the Action Pane, select Post to post the invoice.

Create an Intrastat declaration for arrivals

  1. Go to Tax > Declarations > Foreign trade > Intrastat.

  2. On the Action Pane, select Transfer.

  3. In the Intrastat (Transfer) dialog box, set the Vendor invoice option to Yes.

  4. Select Filter.

  5. In the Intrastat Filter dialog box, on the Range tab, select the Vendor invoice journal line, and verify that the Field field is set to Date.

  6. In the Criteria field, select the current date.

  7. Select OK to close the Intrastat Filter dialog box.

  8. Select OK to transfer the transaction, and review the Intrastat journal.

    Line that represents the purchase order on the Intrastat page.

  9. Review the information on the General tab for the purchase order.

    Purchase order details on the General tab of the Intrastat page.

  10. On the Action Pane, select Output > Report.

  11. In the Intrastat Report dialog box, on the Parameters FastTab, in the Date section, in the From date field, select the first day of the current month.

  12. In the Export options section, set the Generate file option to Yes. Then, in the File name field, enter the required name.

  13. Set the Generate report option to Yes. Then, in the Report file name field, enter the required name.

  14. In the Direction field, select Arrivals.

  15. In the Comment field, enter Report on arrivals.

  16. In the File format mapping section, in the Minutes required for completion field, enter 11.

  17. Select OK, and review the report in XML format that is generated. The following table shows the values in the example report.

    Field name Value
    OSAP number 2012
    VAT number of trade operator 12345678
    VAT number of declaring party 12345678
    Declaration year 21
    Declaration month 11
    Declarant's name Manish Chopra
    Declarant's phone 425-555-5068
    Declarant's e-mail manishc@contoso.com
    Comment Report on arrivals
    Time spent filling in the questionnaire in minutes 11
    Serial number 00001
    Commodity code 10020030
    Nature of transaction 11
    Member state of consignment DE
    Country of origin DE
    Quantity in net mass 30
    Invoice amount 965
    Statistical value 965

  18. Review the report in Excel format that is generated.

Intrastat report on arrivals.