Take your Office with you

Today, an update on Office Live Workspace from Tim Kimber, UK Office Live Product Manager. (Plus, if you'd rather watch than read, check out these handy Getting Started videos.)

How Office Live Workspaces can take the hassle out of getting stuff done

Working with different people in different places can be fun, but it can also present challenges. Take this example: you’re working on a project with colleagues in other organisations. How do you share your important documents? Chances are it’s via email. Each one in the team makes their amendments or adds comments, and pings it on for everyone else to look at. And you’re the one who has to co-ordinate the changes, making sure nothing gets forgotten.

You save the files to your flash drive or email them to yourself so you can work on them out of the office. Stop right there! There is a better way to save your sanity and size of your inbox, and it’s called Office Live Workspace.

Creating a workspace is really quick and simple, and within minutes you have a central location for all your files, including Office, Excel and PowerPoint files. It’s easy to put all the key documents into the workspace, and you can then invite your colleagues to share. They don’t need their own account to work on the documents in the shared workspace. But you’re in control. As the owner of the workspace, you decide who can edit and who can read your files.

So now you’re waiting for some important updates to your shared project, and you have to leave the office. You get home and decide to see whether they’ve been done. By simply using your password-protected login, you can get into the workspace from any location as long as you have internet access. Is it ready yet? No need to phone and find out – just check the Activity pane and you’ll immediately see when the new version is there.

The next day you discover that some content was deleted and now it’s needed again. Not a problem. Office Live Workspace saves the old versions with the new one if it’s more than 12 hours since you edited something, or someone else makes changes. The content is easily restored. Phew!

If you need to look at a specific document frequently, you can bookmark it just as you do with web pages for fast access. And you can email those bookmarks to your team members so they get the benefit as well.

Working on more than one project at once with different groups is easy. Set up a workspace for each one, so you can really keep tabs on what’s going on across your whole workload. With 500Mb of space (which is around 1,000+ files) available, you won’t have to clog up your email with large presentations or spreadsheets ever again!

Isn’t this the way to go? Best of all, it’s absolutely free and you don’t need to download anything to use it. Sign up today and you could be using your Office Live Workspace in a few minutes!

Comments

• Anonymous
  June 25, 2008
  PingBack from http://blog.a-foton.ru/2008/06/take-your-office-with-you/
• Anonymous
  July 15, 2008
  Eg. I have a kitchen computer, a study computer, and a lap top. And all connected to an office server system. so some files/work is on individual computers, and some files/work stored on office server. Obviously all computers access the server store. But would Take your office with you "Work Space" allow my home computers to access each other. Eg photes temp on study computer be accessed on kitchen computer and vice versa?
• Anonymous
  July 18, 2008
  The comment has been removed