How to: Create Payment Slips
You can create payments slips to manage vendor and customer payments. Before you create payment slips, you must set up payment classes. For more information, see How to: Set Up Payment Classes.
The following procedure describes how to create payment slips for vendor payments, but the same steps also apply to creating payment slips for customer payments.
To create a payment slip for vendors
In the Search box, enter Payment Slips, and then choose the relevant link.
On the Home tab, choose New.
In the Payment Slip window, choose a field to open the Payment Class List window.
Select a payment class, and then choose the OK button.
On the General FastTab, fill in the fields as described in the following table.
Field Description Currency Code
Specify the currency code to be used for the payment lines.
Posting Date
Specify the posting date.
Document Date
Specify the document date.
Amount (LCY)
The total amount from the payment lines. This field is updated automatically when the net line amounts are changed.
You cannot change the contents of this field.
On the Lines FastTab, fill in the fields as described in the following table.
Field Description Account Type
The account type to which the payment line is posted.
Account No.
The unique identification number for the account to which the entry will be posted.
In the Bank Account Code field, select a bank name from the list, and then choose Advanced.
Optionally, for SEPA, in the Vendor Bank Account List window, on the Home tab, in the Manage Group, choose Edit.
Fill in the following fields if needed:
Country/Region Code. In the list, choose Advanced, and make sure that the SEPA Allowed check box is selected for the code that you select.
SWIFT Code
IBAN
Choose the OK button to close the window.
Optionally, for SEPA, on the Navigate tab, choose Header RIB. Select the Bank Country/Region Code field, and then choose Advanced. Make sure the SEPA Allowed check box is selected. Also make sure that the IBAN and SWIFT Code fields are filled in.
On the Home tab, in the Process group, choose Suggest Vendor Payments.
Note
You can also manually fill in the payment lines.
In the Suggest Vendor Payments batch job, on the Options FastTab, fill in the fields as described in the following table.
Field Description Last Payment Date
The last payment date for the vendor ledger entries that are to be included in the batch job.
Find Payment Discounts
Select to include vendor ledger entries for which you can receive a payment discount.
Summarize per
The criteria for summarizing the payment line.
Use Vendor Priority
Select to sort the suggested payments based on the value in the Priority field on the vendor cards. For more information, see Priority.
Available Amount (LCY)
The maximum amount that is available for payments in local currency.
Currency Filter
The code for the currency to be included in the batch job.
On the Vendor FastTab, select the appropriate filters.
Choose the OK button.
The payment lines are automatically created.
In the Payment Slip window, on the Posting FastTab, fill in the fields as described in the following table.
Field Description Source Code
The source code for the payment slip.
Shortcut Dimension 1 Code
The relevant dimension code.
Shortcut Dimension 2 Code
The relevant dimension code.
Account Type
The account type to which or from which the payments will be transferred.
Account No.
The account number to which or from which the payments will be transferred.
Optionally, for SEPA, in the Account No. field, choose Advanced.
In the Bank Account List window, on the Home tab, choose Edit.
Fill in the following fields if needed:
General FastTab
- Country/Region Code
Transfer FastTab
SWIFT Code
IBAN
RIB FastTab
Payment Export Format: SEPA
Credit Transfer Msg. Nos.: Bank
Choose the OK button.
After you create a payment slip, you can generate payment files and send them to the bank electronically.
Note
A payment file can be created if the payment slip displays File for the Action Type field. For more information, see Action Type.
To create a payment file
In the Search box, enter Payment Slips, and then choose the relevant link.
Select a payment slip, and then, on the Home tab, in the Manage group, choose Edit.
In the Payment Slip window, on the Actions tab, in the Posting group, choose Generate file.
Choose the Yes button, and then choose the OK button.
The payment file is generated and exported according to the export type that is specified in the Payment Step window.
In the case of error, review the errors listed in the File Export Errors FactBox, and take the appropriate action.
See Also
Tasks
How to: Set Up Payment Classes
How to: Set Up Payment Statuses
How to: Set Up Payment Steps
How to: Set Up Payment Addresses
How to: Post Payment Slips
How to: Archive Payment Slips
How to: Export or Import Payment Management Setup Parameters