How to: Set Up Automatic Payments and Automatic Bills

In Microsoft Dynamics NAV, you can manage automatic payments and bills.

To use automatic payments and automatic bills, you must set up the relevant information.

To add bank information for your company

1. In the Search box, enter Company Information, and then choose the related link.

2. On the Payments FastTab, fill in the key fields as described in the following table.

   Field	Description
   SIA Code	Specify the company identification number that your company has been assigned by the bank.
   Autoriz. No.	Specify the authorization number that your company has been assigned by the bank.
   Autoriz. Date	Specify the date of when the bank assigned your company the authorization number.
   Signature on Bill	Specify the signature that will appear on bills and bank receipts.
   IBAN	Specify the International Bank Account Number (IBAN) for the bank account that you specified in the Bank Account No. field.
   SWIFT Code	If you do trade with customers or vendors abroad, specify the Society for Worldwide Interbank Financial Telecommunication (SWIFT) code for your bank.
   BBAN	Specify the Basic Bank Account Number (BBAN) for your bank account.

   Note

   All of these entries are used during automatic payments and automatic billing.

3. Choose the OK button.

To set up a bill posting group for a bank account

1. In the Search box, enter Bank Accounts, and then choose the related link.

2. In the Bank Account List window, select the relevant bank account, and then, on the Home tab, choose Edit.

3. In the Bank Account Card window, on the Navigate tab, choose Bill Posting Group.

4. Fill in the fields as described in the following table.

   Field	Description
   Payment Method	Select the payment method for the type of payments made to or from this bank account. For example, for the bank account that will be used for automatic payments made by customers, select a payment method for bank transfers.
   Bills For Collection Acc. No.	Specify the general ledger account where bills for collection will be credited.
   Bills For Discount Acc. No.	Specify the general ledger account where bill discounts will be debited.
   Bills Subj. to Coll. Acc. No.	Specify the general ledger account where bills subject to collection will be credited.
   Expense Bill Account No.	Specify the general ledger account where expenses for bank receipts will be posted.

5. Choose the OK button.

   Important

   Before you can export a vendor bill, you must select a payment format in the Payment Export Format field in the Bank Account Card window. Before you can export a customer bill, you must select a payment format in the SEPA Direct Debit Exp. Format field in the Bank Account Card window.

The following procedure describes how to set up automatic bills for sales and receivables, but the same steps also apply to setting up purchases and payables for using automatic payments.

To set up automatic bills for sales and receivables

1. In the Search box, enter Sales & Receivables Setup, and then choose the related link.

2. On the Bills FastTab, in the Temporary Bill List No. field, select the temporary bill list number. Fill in the fields as described in the following table.

   Field	Description
   Temporary Bill List No.	Select the number series that will be used for temporary bill lists.
   Recall Bill Description	Specify the descriptive text that will be used for recalled bills.
   Bank Receipts Risk Period	Specify a date formula to calculate the risk period in days, such as 20D. This will be a reference for bank receipt closing. Customer bills will be closed only at the end of the risk period that you specify here.

3. Choose the OK button.

Next, you must specify bill codes for those payment methods that you use for automatic payments and automatic bills.

To specify bill codes for a payment method

1. In the Search box, enter Payment Methods, and then choose the related link.

2. Select the payment method that you use for bank transfers to vendors, and then, in the Bill Code field, select a bill code.

   1. To create a bill code, in the Bill Code field, choose the field, and then choose New.

   2. In the Bill window, fill in the fields. For more information, see Bill.

Now, you can process customer bills and vendor bills so that they are handled automatically.

See Also

Tasks

How to: Set Up Payment Terms

Reference

Bill
Bill

Concepts

Italy Local Functionality

Other Resources

SEPA Direct Debit Exp. Format
Company Information
Bank Account Card
Sales & Receivables Setup
Purchases & Payables Setup
Customer Card
Vendor Card