How to: Create Electronic VAT Transactions Reports
You must create a list of transactions that include VAT with amounts over the current threshold on or before the specified occurrence date. You submit this report to the tax authorities.
To create a VAT transactions report
In the Search box, enter VAT Report, and then choose the related link.
Fill in the fields as described in the following table.
Field Description No.
Specify the report number.
Depending on the type of report, and the configuration in your company, you can use the automatically generated number, select a different number series, or enter a different number manually.
VAT Report Config. Code
Select the VAT Transactions Report configuration code.
The configuration code specifies how the VAT report is generated. For more information, see Italian VAT.
VAT Report Type
Specify if you want to create a standard or corrective VAT report, or if you want to delete (cancellation) a submitted VAT report.
Start Date
Specify the original VAT report if you selected Corrective or Deletion in the VAT Report Type field.
End Date
Specify the start date of the report period.
Status
Specify the end date of the report period.
Now, you must import the VAT ledger entries that are to be included in this VAT report.
On the Actions tab, choose Suggest Lines.
This adds lines to the window. The lines are based on VAT entries where the Include in VAT Transac. Rep. field is selected.
If a document that is suggested does not contain a VAT Registration number or a Fiscal code, the report cannot be released until you fill in the missing information on the Customer or Vendor card.
Optionally, for each line, in the Amount field, you can drill down to see the VAT ledger entries that resulted in the line.
For each line, select the Incl. in Report check box to specify whether the report line should be exported and submitted to the tax authority. The Incl. in Report check box provides an extra dimension on a document level, whereas the Include in VAT Transac Rep. check box provides it on a line level. You can use the check box, for example, when a line cannot go through the validator or is causing submission problems at the tax authority.
Verify that the Contract Payment Type field is set to the appropriate value in each suggested line. The following table describes the options.
Option Description Without Contract
The VAT entries that resulted in this line are not associated with a contract.
Contract
The VAT entries that resulted in this line are associated with a contract.
Other
The VAT entries that resulted in this line are not associated with a special contract, such as ongoing maintenance or other exceptions.
Tip
In Microsoft Dynamics NAV, the contract that the tax authorities are looking for can be blanket orders or service contracts. To identify if the VAT report line belongs to a blanket order or service contract, you can drill down to see the underlying VAT entries from the Amount field.
Credit memos are included in the VAT transaction report if the customer or vendor is from a country/region that is outside the EU and not black-listed. For more information, see Italian VAT.
Now that you have created the VAT report, you must submit it to the tax authorities. For more information, see How to: Export VAT Transactions Reports.