Suggest Vendor Payments Batch Job

Processes open vendor ledger entries, which are entries that result from posting invoices, finance charge memos, credit memos, and payments, and creates a payment suggestion as lines in the Payment Journal window.

Only vendor entries that are not marked On Hold are included in the batch job.

Important

When the batch job has completed, you can modify the suggested payments in the payment journal and add lines with balancing entries for the payments. The batch job fills either the Applies-to Doc. Type and No. fields or the Applies-to ID field on the lines. When you post the payment journal, the vendor ledger entries that are paid will be applied.

Options

Option	Description
Last Payment Date	Specify the latest payment date that can appear on the vendor ledger entries to be included in the batch job. Only entries that have a due date or a payment discount date before or on this date will be included. If the payment date is earlier than the system date, a warning will be displayed.
Find Payment Discounts	Specify if you want the batch job to include vendor ledger entries for which you can receive a payment discount.
Use Vendor Priority	Specify if the Priority field on the vendor cards will determine in which order vendor entries are suggested for payment by the batch job. The batch job always prioritizes vendors for payment suggestions if you specify an available amount in the Available Amount (LCY) field.
Available Amount (LCY)	Specify a maximum amount (in LCY) that is available for payments. The batch job will then create a payment suggestion on the basis of this amount and the Use Vendor Priority check box. It will only include vendor entries that can be paid fully.
Skip Exported Payments	Specify if you do not want the batch job to insert payment journal lines for documents for which payments have already been exported to a bank file.
Summarize per Vendor	Specify if you want the batch job to make one line per vendor for each currency in which the vendor has ledger entries. If, for example, a vendor uses two currencies, the batch job will create two lines in the payment journal for this vendor. The batch job then uses the Applies-to ID field when the journal lines are posted to apply the lines to vendor ledger entries. If you do not select this check box, then the batch job will make one line per invoice.
By Dimension	Specify the dimensions by which you want to group the suggested payments. You get one suggested payment per combination of dimension values for each currency in which the vendor has ledger entries.
Posting Date	Specify the date that will appear as the posting date on the journal lines that are created by the batch job.
Calculate Posting Date from Applies-to-Doc. Due Date	Specify whether the due date on the purchase invoice will be used as a basis to calculate the payment posting date. For more information, see How to: Insert Due Date as Posting Date on Payment Journal Lines.
Applies-to-Doc Due Date Offset	Specify a period of time that will separate the payment posting date from the due date on the invoice. For more information, see How to: Insert Due Date as Posting Date on Payment Journal Lines.
Starting Document No.	The batch job automatically fills this field with the next available number in the number series for the journal batch that is linked to the payment journal. When you run the batch job, this is the document number that appears on the first payment journal line. The document number will be incremented by one on each of the following journal lines. You can also fill in this field manually.
New Doc. No. per Line	Specify if you want the batch job to fill in the payment journal lines with consecutive document numbers, starting with the document number specified in the Starting Document No. field. Note If the Bank Payment Type field contains Manual Check, and the Summarize per Vendor check box is not selected, then the New Doc. No. per Line must be selected. The batch job will then use the document number as the unique ID for the check.
Bal. Account Type	Specify the balance account type that payments in the payment journal are posted to.
Bal. Account No.	Specify the balance account number that payments in the payment journal are posted to. If you select Bank Account in the Bal. Account Type field, and the bank account contained in the Bal. Account No. field has a currency code other than LCY, only those entries with the same currency as the bank account are included in the batch job.
Bank Payment Type	If you use Bank Account as the balancing account type, specify the check type you are using.

Tip

For more information on how to work with batch jobs, see How to: Run Batch Jobs and How to: Set Filters. For assistance in finding specific pages, see Search.

See Also

Other Resources

Priority
How to: Suggest Vendor Payments
How to: Export Payments to a Bank File