How to: Issue Checks
Microsoft Dynamics NAV supports electronic and manual check issuance. Both methods use the payment journal to issue checks to vendors. You can also void checks and view check ledger entries. For more information, see How to: Void Checks and How to: View Check Ledger Entries.
The process of creating checks suggests payments, creates ledger entries, and prints the checks. If you create manual checks, you forgo the steps of printing the check.
When Computer Check is selected in the Bank Payment Type field in the Payment Journal window, the checks must be printed before the journal lines can be posted.
Your printer must be correctly set up with the check forms.
To create checks
In the Search box, enter Payment Journals, and then choose the related link.
On the Home tab, in the Process group, choose Suggest Vendor Payments.
On the Vendor FastTab, filter on selected vendors and fill in the following fields.
Field Description Last Payment Date
The date through which payments due should be considered.
Posting Date
The date that will be used on the checks and payment journal.
Starting Document No.
The first check number that will be used.
Bal. Account Type
Choose Bank Account.
Bal. Account No.
Select the bank account on which the checks should be drawn.
Bank Payment Type
Choose Computer Check.
Choose the OK button.
Review the resulting payment journal and make any necessary modifications.
On the Home tab, in the Process group, choose Print Check.
On the Gen. Journal Line FastTab, leave all fields as they are.
On the Options FastTab, specify a Bank Account. If you have specified a Last Check No. on the Bank Account card, that number is displayed.
Choose the Print button.
In the Payment Journal window, on the Actions tab, in the Posting group, choose Post.
If you want to print checks in more than one currency from different bank accounts, you must run the Print Check batch job separately for each currency and specify the appropriate bank account.
Note
When you have printed a check, Microsoft Dynamics NAV selects the Check Printed check box on the payment journal lines. This means that you cannot print the check again unless you specifically select the Reprint Checks check box in the request window.
The following procedure describes how to create a manual check. The process of creating manual checks lets you write a check while maintaining accurate ledger entries.
To create manual checks
In the payment journal, specify the amount, payee, and other relevant information. You can also complete this process by using the Suggest Vendor Payments function and selecting Manual Check as the Bank Payment Type.
Field Description Batch Name
Specify the name of the batch.
Posting Date
Specify a posting date.
Document Type
Choose Payment.
Document No.
Specify an identifier for the payment
Account Type
Choose Vendor and then choose the vendor account.
Amount
Specify the amount of the check payment.
Bal. Account Type
Choose Bank Account.
Bal. Account No.
Select the bank account on which the checks should be drawn.
Bank Payment Type
Choose Manual Check.
On the Actions tab, choose Posting, and then choose Post.
Write the check manually.