Record Purchase Invoices

When you use purchase invoices, you can register purchased items and update both your inventory and your payables at the same time.

If you register purchase orders before you receive the items or services, you can generate an invoice from the order after the items or services are received.

If you use direct purchase invoicing, you can create, fill in, and post a purchase invoice when you receive the items.

You can use intercompany documents to track transactions between partner companies. The intercompany functionality makes it easy to send orders between companies without having to enter the same information repeatedly.

The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.

To	See
Register purchased items and update both inventory and payables at the same time by using a purchase invoice.	How to: Create Purchase Invoices
Create one invoice for two or more purchases orders.	How to: Combine Receipts
Record a purchase without updating inventory by using a journal.	Work with General Journals
Use intercompany documents to reduce data entry.	How to: Fill In and Send Intercompany Sales Documents and Purchase Documents
Calculate the invoice discount for the entire purchase document.	Calculating Invoice Discounts on Purchases
Change the currency code on a purchase invoice, for example, if a vendor uses more than one currency.	How to: Invoice Purchases with Multiple Currencies
Enter item charges on the document where the items are recorded.	How to: Enter Item Charges on the Original Purchase Document
Assign item charges on an order or invoice to the lines that they relate to, either on the same document or in another document.	How to: Assign Item Charges to Purchase Documents
Learn about VAT functionality, including how VAT amounts are displayed in sales and purchase documents, how to adjust VAT amounts in documents, and how to calculate VAT in journals.	How to: Record VAT
Post a cash or check payment at the same time as you post a purchase invoice.	How to: Settle Purchase Invoices Promptly
Send a document approval request to the user who is set up to approve your documents.	How to: Request Approval
Print a test report before posting or post a purchase invoice to the general ledger, with the option of posting the invoice.	How to: Post Purchase Invoices
Post multiple purchase orders, invoices, or credit memos at one time.	How to: Batch Post Purchase Orders, Invoices, and Credit Memos

See Also

Tasks

How to: Change Exchange Rates When You Post
How to: Enter Dimension Values on Entries
How to: Correct Dimension Value Codes on Ledger Entries
How to: Correct Dimension Value Codes on Item Ledger Entries for Purchase

Other Resources

Process Purchases
Record Purchase Price, Discount, and Payment Agreements