How to: Issue Vendor Payments and Customer Bills

The vendor and customer bill pay feature supports SEPA-based formats in addition to Italian file formats. You can pay vendors according to the SEPA Credit Transfer standard and collect payment from customers according to the SEPA Direct Debit standard. The following procedure describes the process for sending a SEPA-based payment to a vendor. The steps are similar for collecting payment from a customer.

Before starting the following procedure, make sure that information for your company's bank has been provided in the Bank Account Card window. On the card, include information for the following fields:

• IBAN

• SWIFT Code (optional)

• Payment Export Format

• Credit Transfer Msg. Nos.

In addition, there must be a posted purchased invoice against which you can send a payment.

To issue payment to a vendor

1. In the Search box, enter Vendors, and then choose the related link.

2. Select the vendor to which you want to send payment. On the Payment FastTab, in the Payment Method Code field, choose, TRASFBANC. On the Navigate tab, in the Vendor group, choose Bank Accounts.

3. In the Vendor Bank Account List, select the vendor's bank account, and on the Home tab, in the Manage group, choose Edit. On the Transfer FastTab, specify information for the IBAN field.

   Choose the OK button.

4. In the Search box, enter Vendor Bill Card, and then choose the related link.

5. On the Home tab, in the Manage group, choose New.

6. On the General FastTab, enter information for the following fields: Bank Account No. of the vendor and Payment Method Code.

7. On the Home tab, in the Process group, choose Suggest Payment. Set filters, as appropriate, and then choose the OK button to run the batch job.

8. On the Home tab, in the Process group, choose Create List. Choose the Yes button to send the bill payment.

9. In the Search box, enter Vendor Bill List Issued, and select bill payment that you issued from the list. On the Home tab, choose Edit. The Vendor Bill List Sent Card window opens.

10. To export the payment information, on the Home tab, in the Report group, chose one of the following: Export Bill List to File. You can review the xml file that was sent.

    1. Export to File (for standard SEPA format files)

    2. Export Bill List to File

    You can review the .xml file before sending it. To review and fix errors, you can refer to the File Export Errors Fact Box.

See Also

Other Resources

Make Payments with Bank Data Conversion Service or SEPA Credit Transfer
How to: Set Up SEPA Credit Transfer
Collect Payments with SEPA Direct Debit