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How to: Set Up Customer Prepayments

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Prepayments are advance payments on sales orders that are received, invoiced, and posted before the final invoice is issued. For example, you may require a deposit before you manufacture and ship an item to a customer. Prepayments let you invoice and collect advance payments from customers and post the payments against the correct invoices and accounts.

To set up customer prepayments

  1. In the Search box, enter Sales & Receivables Setup, and then choose the related link.

  2. On the Numbering FastTab, verify that the number series for the Posted Prepmt. Inv. Nos. is the same as the Posted Invoice Nos.. Also verify that the number series for the Posted Prepmt. Cr. Memo Nos. is the same as the Posted Credit Memo Nos..

  3. On the Prepayment FastTab, enter the following information.

    Field Description

    Use Prepayment Account

    Select to post prepayments using the subaccount specified in the Prepayment Account field in the Customer Posting Groups window.

    Create Prepayment Invoice

    Select to create an invoice for the prepayment. If this field is not selected, an invoice for the prepayment will not be created.

    Posted Prepayment Nos.

    Enter the code of the number series that you want to use for prepayment invoices.

    Posted PD Doc. Nos.

    Enter the code of the number series that you want to use for prepayment documents.

    PD Doc. Nos. Type

    Select if you want to use a number series or symbol to identify prepayment documents.

    Symbol for PD Doc.

    Enter a symbol to be printed on prepayment documents.

    PD Gains Condition Dim Value

    Enter the code for the dimension that is used to generate conditional prepayment gains.

    PD Losses Condition Dim Value

    Enter the code for the dimension that is used to generate conditional prepayment losses.

    PD Gains Kind Dim Value

    Enter the code for the dimension that is used to generate payment in kind prepayment gains.

    PD Losses Kind Dim Value

    Enter the code for the dimension that is used to generate payment in kind prepayment gains.

  4. Open the Customer Posting Groups window.

  5. In the Prepayment Account field, specify the general ledger accounts that you want to use for posting customer prepayments.

  6. Choose Close to close the window and save your entries.

You can now invoice and collect advance payments from customers and post the payments to the correct invoices and accounts.

See Also

Other Resources

Walkthrough: Setting Up and Invoicing Prepayments
Invoice Prepayments
Set Up Prepayments
How to: Correct Prepayments