(RUS) Set up parameters for the payroll process
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2
This topic explains how to set up parameters for payroll calculation, payroll groups, rates and dependencies for payroll calculation, payroll posting profiles, pay types, and funds.
Prerequisites
The following table shows the prerequisites that must be in place before you start.
Category |
Prerequisite |
|---|---|
Version |
Microsoft Dynamics AX 2012 R2 Payroll for Russia Feature Pack |
Country/region |
The primary address for the legal entity must be in the following countries/regions: Russia |
Related setup tasks |
|
1. Set up parameters for payroll calculation
Use the Payroll parameters form to set up the parameters for payroll calculation.
To set up parameters for payroll calculation, follow these steps:
Click Payroll (Russia) > Setup > Parameters.
In the Payroll parameters form, in the General area, specify the calculation date, rounding off details, and terms of payment for payroll.
Field
Description
Calculation period
The period for payroll calculation. After you calculate the payroll and taxes and close the payroll period for the legal entity, the period updates automatically. You can make changes for payroll calculation within this period only.
Calculation date
Specify a calculation date for the payroll calculation period.
Nota
You must select a date within the specified calculation period. For example, if the payroll is calculated monthly, select a date within the month or the ending date of the month.
Funds and data
The calculation status of payments to off-budget funds and the employees’ NDFL archive. The options are Calculated and Not calculated.
Payroll approximation
Enter the precision with which to round off for the payroll amount that is paid to an employee.
Interim payments
Select the pay type that is used to register payroll transactions for the interim payments.
Debt of the employee
Select the pay type that is used to register payroll transactions for the debt amount for employees at the close of the period.
Debt of the employer
Select the pay type that is used to register payroll transactions for the debt amount for the employer at the close of the period.
Click Calculation calendar, and then in the Calculation calendar area, click New to create a record for the calculation date. In the Calculation date field, specify a calculation date. This date is available in the list of dates that you can select for a specific payroll period in the Calculation date field in the General area.
Click Transaction, and then in the Transaction area, set up the compression level for salary transactions, the default payroll posting profile for accounts, and default payroll posting profiles for offset accounts and deferral accounts.
Field
Description
Compression
Specify how to group salary transactions.
Select from the following options:
Group all transactions – Group transactions by accounts and financial dimension.
Group transactions by table number – Group transactions for each employee number by account and by financial dimension.
All transactions separately – Do not group accounting transactions.
Account posting profile
Select the payroll posting profile for the account that is used to update the account information in the payroll transactions that you create.
Offset account posting profile
Select the payroll posting profile for the offset account that is used to update the offset account information in the payroll transactions that you create.
Deferrals posting profile
Select the payroll posting profile for the deferral account that is used to update the deferral account information in the payroll transactions that you create.
Click Number sequences, and then in the Number sequences area, set up number sequence codes for the following references:
Journal
Timesheet number
Number of pay-sheets
Deposit card's number
Earning wages certificate
NDFL refund offset voucher
Document number of bank payment
2. Set up payroll groups
Use the Payroll groups form to set up codes for payroll groups and assign employees or workers to the groups. These groups are used to differentiate between the calculation methods for employees or workers based on the information, such as position, date of birth, and gender. You can create a payroll group of workers to define parameters that are specific to workers, such as tax residence or citizenships.
To set up payroll groups, follow these steps:
Click Payroll (Russia) > Setup > Payroll groups.
Click New or press CTRL+N to create a payroll group.
In the Group type field, select Worker or Employee as the type of payroll group.
In the Group and Description fields, enter a name and a description for the payroll group.
Select the Blocked check box to indicate that the payroll records of employees or workers in this group must be locked when calculating payroll.
To add employees or workers to the payroll group manually, perform the following steps:
On the Employees tab, select the employees or workers to add to the group in the Remaining employees list.
Click < to move selected employees or workers. Alternatively, click << to move all of the employees or workers.
In the Period form, in the From and To fields, select the starting and ending date for the period for which the employees or workers are added to the payroll group.
Click OK to move the selected employees or workers to the Select employees list. The number of employees or workers that you move to the Select employees list is updated in the Employees field on the Overview tab.
If required, you can modify the starting and ending date for the period for which an employee or a worker is added to the payroll group after you add the employee or worker to the payroll group. On the Employees tab, select the employee or worker in the Select employees list, and then modify the starting and ending dates in the From date and To date fields.
–or–
To add employees or workers to the payroll group using a query, perform the following steps:
Click Query > Create, and then specify the criteria to add employees or workers.
Click OK, and then click Yes to run the query. The employees or workers that match the criteria are added from the Remaining employees list to the Select employees list on the Employees tab. The number of employees or workers that are moved to the Select employees list is updated in the Employees field on the Overview tab. The Query check box on the Overview tab is selected for the payroll group. A selected check box indicates that the payroll group is created using a query, and that you cannot modify the list of employees or workers in the group manually. You can click Query > Delete to delete the query that is attached to a payroll group.
Nota
You can click Payroll groups on the Payroll tab in the Action pane on the Employees list page to open the Payroll groups form, where you can view the list of groups that an employee or a worker belongs to. You can also assign the employee or worker to another group.
Click Rates to open the Set up rate values form, where you can set up the salary rates for the payroll group. For more information, see 4. Set up rates based on value type.
You can generate the Payroll groups report that contains the details of a selected group of employees or workers. Click Payroll (Russia) > Reports > Payroll groups.
3. Set up rates and dependencies for payroll calculation
Use the Rates form to define the values of calculation variables, such as the rate to calculate pension fund contributions or the number of children to calculate the corresponding benefits for. You can use the rates to maintain entity specific attributes, such as tax residence status of a worker, base salary value of a hired employee, hazardous working conditions additional pay value for a single department, or a specific social compensation value that is configured for a group of workers.
To set up rates and dependencies for payroll calculation, follow these steps:
Click Payroll (Russia) > Setup > Calculation > Rates.
Press CTRL+N to create a record.
In the Rate and Name fields, enter an identification code and name for the rate.
In the Rate type field, select the type of rate. Use the information in the following table to decide what type of rate to create.
Rate type
Purpose
System
The value of this rate is defined for all of the employees of the legal entity.
Employee
The value of this rate is defined for each individual employee separately.
Department
The value of this rate is defined for all of the employees in a department.
Group
The value of this rate is defined for employees or workers who are part of the payroll group.
Worker
The value of this rate is defined for each individual worker separately.
On the Value tab, in the Value type field, select a type of value to use for the rate. Use the information in the following table to decide what value to use for the rate.
Type
Purpose
Number
Enter a numeric value in the Value field. This is used as the default value for this rate.
Yes/No
Select Yes or No in the Value field. This is used as the default value for this rate.
Rate
Select a rate in the Rate field. This is used to determine the default value for this rate.
Tax deduction
Select the income tax deduction, discount, and relief code in the Deduction code field. This is used as the default value for this rate.
Criteria
Select Minimum or Maximum as the criteria in the Value field.
Nota
If you select this option, select the Calculation check box to calculate the amount for which the rate is calculated, based on the criterion value that you specified in this field.
Counter
Select a counter code in the Counter field. This is used as the default value of this rate.
Enum
Select an element in the Element field. This is used as the default value of this rate.
You can set up values and descriptions for a list of elements that you can select in the Element field. This list of elements is available as options when you manually select a value in the Element field. In the lower pane, click New, and then in the Element and Description fields, enter a code and description for the element. This value is used as the default value of this rate.
Click Rate values to open the Set up rate values form, where you can set up the value of the current rate for a specific payroll group, department, or employee for a particular date. For more information, see 4. Set up rates based on value type.
Click Dependencies to open the Dependencies form, where you can view the counter and statistics statements that use the selected rate.
Nota
You can open the Dependencies form from the Pay type setup, Counter setup, and Off-budget funds and labor remuneration fund taxes forms. You can view the correlation between module entities, such as rates, pay types, counters, and funds in the Dependencies form.
4. Set up rates based on value type
Use the Set up rate values form to set up rates, and then define types and values for rates. You can use the rates to define the values of calculation variables, such as the rate for calculating pension fund contributions or the number of children for calculating the corresponding benefits. You can define the values for the rates for all of the employees in a legal entity, department, or payroll group or for an individual employee.
To set up rates based on value type, follow these steps:
Click Payroll (Russia) > Setup > Rate values.
In the Rate type field, select System, Employee, Department, Group, or Worker to filter the rates displayed in the Set up rate values form.
Depending on the value in the Rate type field, select a rate code of the selected rate type, and then in the right pane, click New to create a value record.
In the Date field, select or modify the starting date from which the rate is effective.
Depending on the type of value in the Value type field, specify one of the following values for the rate:
Value type
Value
Number
Enter a numeric value in the Value field.
Yes/No
Select Yes or No in the Value field.
Rate
Select a rate in the Rate field.
Tax deduction
Select the deduction, discount, and relief code in the Deduction code field.
Criteria
Select Minimum or Maximum as the criteria in the Value field.
Counter
Select a counter code in the Counter field.
Enum
Select an element in the Element field. You can select an element from the list of elements that you define when you create a rate that has a value type of Enum.
Nota
If you do not specify any value, the value that you specified in the Rates form is used as the default value, except for the rate of type Criteria.
On the General tab, in the Description field, enter a note about the changes that you made to the rate value.
Nota
This field is available only for the rates of type Yes/No, Rate, or Criteria.
If an attachment document is available, then in the Document date, Series, and Number fields, specify the date, serial number, and number of the attachment document.
Repeat steps 3 through 7 to create additional values.
5. Set up pay types
Use the Pay type setup form to set up the types of pay for employees.
To set up pay types, follow these steps:
Click Payroll (Russia) > Setup > Calculation > Pay types.
Click New or press CTRL+N to create a pay type.
On the Overview tab, specify the identification code, name, category, income code, and other details for the pay type.
Field
Description
Pay type
Enter an identification code for the pay type.
Name
Enter a name for the pay type.
Category
Select Income or Retention as the category of the pay type.
Income code
Select the income code for the pay type. For more information about how to set up an income code that is used to calculate income taxes, see “3. Set up an income code for income tax calculations” in (RUS) Set up taxes and funds for the payroll process.
Nota
This field is available only if you select Income in the Category field.
Posting blocked
Select this check box to prevent the posting of transactions that use a pay type that pays directly to the general ledger. When you use the pay type in payroll transactions for an employee, the net salary of the employee is not affected.
Period
Select the duration of the period for which an accrual is carried out. This value is used to calculate bonuses for the average earnings calculation for the specified period.
On the Setup tab, specify the details about entry validation, rate, rounding method, and precision for the pay type that are used to enter data manually in payroll journal lines. For more information, see “1. Create and post a payroll journal” in (RUS) Generate pay statements.
Field
Description
Entry (quantity)
Select this check box to indicate that you can manually enter a value in the Qty field in the Payroll journal lines form.
Entry (rate)
Select this check box to indicate that you can manually enter a value in the Rate field in the Payroll journal lines form.
Entry (amount)
Select this check box to indicate that you can manually enter a value in the Amount field in the Payroll journal lines form.
Rate
Select the rate by which the value in the Qty field is multiplied to determine the value in the Amount field, when you enter lines in the Payroll journal lines form.
Percent value
Select this check box to calculate the rate as a percentage of the value in the Qty field in the Payroll journal lines form.
Rounding
Select the value rounding method for the payroll journal lines that use the pay type.
Precision
Enter the precision with which to round off the value for the payroll journal lines in the Payroll journal lines form.
Pay type of the current period
If required: Select the pay type that is used to write off the deferrals. This information is used for pay types that represent the deferral income for future periods to reference it to the original pay type. Both the pay types are used for applying proper accounting rules when the salary journal transactions are generated.
To add the current pay type to the base of calculation or fund, on the Off-budget fund tab, select an off-budget fund or calculation base in the Remaining list, and then click < to move it to the Selected list. Alternatively, click << to move all of the off-budget funds to the Selected list.
Nota
This tab is available only if you select Income in the Category field.
On the Deferrals tab, in the Model number field, select the value model for deferral for the pay type. The name of the value model is updated in the Name field.
In the Deferrals group field, select the deferral group for the pay type. The name of the value model is updated in the Name field.
You can click Dependencies to open the Dependencies form, where you can view the counter and statistics statements that use the selected pay type.
You can create a copy of a pay type by clicking Copy, and then in the Pay type field, specify an identification code for the pay type.
6. Set up off-budget and labor remuneration funds
Use the Off-budget funds and labor remuneration fund taxes form to set up a group of pay types that are used as off-budget funds, tax bases for income tax calculation, or basis for the calculation that defines the structure of payment types that are used to calculate sick pay, vacation pay, maintenance payments, and other payments. You can also select a list of pay types that are used as limits of calculations, such as the maximum percentage of personal deduction to apply to the net salary of an employee.
Off-budget fund – This fund defines the tax base that is used to calculate the actual contributions of employees to the off-budget funds.
Basis for calculation – This fund defines the base for calculation of vacation pay, sick pay, maintenance payments, other payments, and tax and personal deductions. The fund also defines the limit of calculations.
To set up off-budget and labor remuneration funds, follow these steps:
Click Payroll (Russia) > Setup > Calculation > Funds.
Click New or press CTRL+N to create a fund record.
In the Fund type field, select Off-budget fund or Basis for calculation as the type of fund.
In the Fund code and Name fields, enter an identification code and a name for the fund record.
If you select Off-budget fund in the Fund type field, perform the following steps:
In the Account type and Account fields, select the type and code of the account to post the off-budget funds payments to.
In the Offset account type and Offset account fields, select the type and code of the offset account to post the off-budget funds payments to.
On the General tab, in the Account type and Deviation account fields, select the type and code of deviation account. The deviation account is used to post the differences in off-budget funds payments that occur if you recalculate the funds for a previous period and the base of the recalculation is changed and cannot be determined.
Set up the financial dimensions for the account, deviation account, and offset account.
On the Pay types tab, select a pay type in the Remaining list, and then click < to move it to the Selected list. Alternatively, click << to move all of the pay types to the Selected list.
You can click Dependencies to open the Dependencies form, where you can view the counter and statistics statements that use the selected fund.
You can click Funds totals to open the Payments to off-budget funds (totals) form, where you can view the information about total payments to off-budget funds.
Nota
The Funds totals button is available only for the fund of type select Off-budget fund.
You can set up off-budget funds that are used to calculate the individual contributions. For more information, see “5. Set up off-budget funds for individual contribution calculations” in (RUS) Set up taxes and funds for the payroll process.
7. Set up payroll posting profiles
Use the Payroll posting profiles form to set up posting profiles for payroll calculation.
To set up a payroll posting profile, follow these steps:
Click Payroll (Russia) > Setup > Payroll posting profiles.
Click New or press CTRL+N to create a posting profile.
In the Posting profile and Description fields, enter an identification code and description for the posting profile.
On the Settings tab, click New to create a record, and then specify the grouping that is used for posting profile, pay type of an employee, job title of an employee, and account details.
Field
Description
Cost type relation
Select the pay type or counter code to apply the posting profile to.
Select from the following options:
Table – Apply the posting profile to a pay type.
Group – Apply the posting profile to a calculation base.
All – Apply the posting profile to all of the pay types.
Cost type/Base for calculation
Select the pay type or calculation base that the current posting profile line applies to. This field is determined by the selections in the Cost type relation field.
Nota
This field is available only if you select Table or Group in the Cost type relation field.
Employee relation
Select the employee code to apply the posting profile to.
Select from the following options:
Table – Apply the posting profile to an employee.
Group – Apply the posting profile to a payroll group.
All – Apply the posting profile to all of the employees.
Employee/Payroll group
Select the employee or payroll group that the current posting profile line applies to. This field is determined by the selections in the Employee relation field.
Nota
This field is available only if you select Table or Group in the Employee relation field.
Department code
Select the department code to apply the posting profile to.
Position
Select the position to apply the posting profile to.
Account type
Select the type of account that is used in the payroll transactions that are generated for employees according to the conditions that you set up.
Account
Select the account code that is used in the payroll transactions that are generated for employees according to conditions that you set up.
Repeat step 4 to configure additional settings.
On the Financial dimensions tab, set up the financial dimension codes for accounts for each posting profile line.
Next step
You have finished setting up the general parameters for the payroll process. Continue to set up additional parameters for the payroll process. For more information, see the following topics:
(RUS) Set up payments, journals, and deductions for the payroll process
(RUS) Set up vacations, business trips, and incentives for the payroll process
After you have finished all of the setup tasks for the payroll process, continue to calculate payments for workers. For more information, see the following topics:
(RUS) Register and calculate compensation for vacations and business trips
(RUS) Configure standard deductions calculation
Technical information for system administrators
If you don't have access to the pages that are used to complete this task, contact your system administrator and provide the information that is shown in the following table.
Category |
Prerequisite |
|---|---|
Configuration keys |
Click System administration > Setup > Licensing > License configuration. Select the CIS Payroll and CIS Staff administration configuration keys. |
Security roles and duties |
To set up parameters for the payroll process, you must be a member of a security role that includes the following duties.
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Security roles and privileges |
To set up parameters for the payroll process, you must be a member of a security role that includes the following privileges.
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